HAYSVILLE USD 261
B – School Board Operations
Homeless Student Regulations
Required by Federal and State Law

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAYSVILLE USD 261

BOARD OF EDUCATION

POLICY MANUAL

July 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

I N D E X

To The

SCHOOL BOARD POLICY CLASSIFICATION SYSTEM

The index includes many terms that do not appear in the policy

classification system. These are underlined and cross-referenced to appropriate

descriptors. In addition, major descriptors appear in several places. This again

is to facilitate the user's search for correct term placement in the system.

The purpose for indexing many terms not appearing in policy is to be

able to adapt both the index and the policy classification system to the wide

diversity of school districts that are using this KASB contracted service.

GBRG

Absence from Duty

–

Non-School Employment

JBD

Absences, Students - KSA 72-1111, 72-1113

BCBG

Abstaining Vote

GAAD

Abuse

–

Child (See JCAC)

Academic Achievement

Academic Achievement Reporting

IAA

Academic Freedom

JGFG

Accidents and Illness - KSA 72-8404

Accreditation - KSA 72-1114 to 72-1116

Activity Fund Management (See DK)

JHF-R

Activity Trips

JH, JHC

Activities, Co-curricular

JH, JHC

Activities, Extra-Curricular

JH, JHA

Activities, Fees - KSA 72-5389 to 72-5391

Activities, Students - KSA 72-130 to 72-134,

See KSHSAA By-Laws

GBRE (See GBRD) Additional Duty

Administration Goals and Objectives

CMA

Administrative Rules

Administration Organization Charts

JGFGB

Administration of Medication

Administrative Consultants

Administrative Intern Program

DJFAB

Administrative Leeway

Administrative Personnel

Assignment

Compensation Guides and Contracts - KSA 72-5412

CGI

Evaluation - KSA 72-9001 e

t seq.

Line and Staff Relations

Orientation

Part-Time Administrators

CK (See CG)

Professional Development Opportunities

Qualifications and Duties

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Recruitment

CEK

Resignation

CGO

Retirement

CG, GBH

Supervision

Time Schedules

CEF

Travel Expenses

Administrative Records

Central Office Records

Building Records

Administrative Regulations (See "Administrative Rules")

Administrative Reports

CMA

Administrative Rules

CMA

Adoption (See CM)

CMA

Community Involvement (See CM)

CMA

Dissemination (See CM)

CMA

Drafting (See CM)

CMA

Review (See CM)

CMA

Staff Involvement (See CM)

CMA

Student Involvement (See CM)

CGOA

Administrative Sick Leave Bank (See GCRGA)

JBC

Admissions

Advertising in the Schools

BBC, BCBD

Advisory Committees Agenda

HAI

Negotiations

BCBD

School Board Meetings

HAI

Agreement, Procedural (See "Procedural Agreement")

HAJ

Agreement, Preliminary

HAL

Agreement Announcement

ING

Animals and Plants in the School

Annual Operating Budget

Annual Reports (See EBI, DJB)

IKE

Assemblies

GACE

Assignment and Transfer

Administrative Personnel

JBE

Students (See "Student Assignment")

Assistant Principals (See "Administrative Personnel

Positions" )

Assistant Superintendents (See "Administrative

Personnel Positions")

Associate Superintendents (See "Administrative

Personnel Positions")

IDFA

Athletics - KSA 72-130 to 72-134 - See KSHSAA by-laws

Attendance - KSA 72-1111; 72-1113; 72-7204

Attendance Areas - KSA 72-8212

Student Attendance - KSA 72-1111; 72-1113;72-7204

Attendance Officer (See "Administrative Personnel

Positions" )

Attorney - KSA 72-8205

BDA

Policy Development, Attorney

BBE

School Board Attorney - KSA 72-8205

Audiovisual Aids (See "Instructional Materials Centers")

Audiovisual Personnel (See "Certified Personnel

Positions" )

JGFF

Automobile, Use by Students - KSA 72-9101

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCBA

Automated External Defibrillators

JGHB

Automated Play Machines

Awards and Scholarships - KSA 72-6810 to 72-6815

Basic Instructional Program - KSA 72-8205; 72-8212

JCDA

Behavior Code

DFK

Bequests - KSA 12-1252 to 12-1253; 72-8210-8212

GCRG

Bereavement

DJED

Bids and Quotations Requirements - KSA 72-6760; 72-

8404;75-3740a

GARA

Blood Borne Pathogen Exposure Control Plan

Bonded Employees - KSA 72-8202d

Bond Election Campaigns (See "Information Campaigns")

Book Complaints (See "Public Complaints")

Bookkeepers (See "Noncertified Personnel Positions")

Boycotts (See "Strikes")

Broadcasting and Taping

DC (See DB)

Annual Operating Budget - KSA 72-7053; 72-8204a

DC (See DB)

Deadlines and Schedules

DC (See DB)

Encumbrances

DC (See DB)

Goals and Objectives

DC (See DB)

Hearings and Reviews - KSA 79-2927; 79-2929; 792933

DC (See DB)

Preliminary Adoption Procedures - KSA 79-2927;

79-2929; 79-2933

DC (See DB)

Priorities

DC (See DB)

Publication of Recommendations - KSA 79-2927

FB (See FA)

Building Committees

Building and Grounds - KSA 58-1301 to 58-1305;

12-1769; 72-8212

EBA

Casualty - KSA 72-8401 e

t seq.

EBE

Cleaning Program

EBA

Insurance Program - KSA 72-8401 e

t seq.

EBA

iability - KSA 72-8401 e

t seq.

EBI

Long-Range Maintenance Program

Management

EBJ (See EBI)

Records

EBB

Repairs

EBB

Safety

EBC

Security - KSA 72-8222

Buildings, Use of

JDDC

Bullying (See GAAB, JCE, JGEC, JGECA, JDD & EBC)

Bus Drivers (See "Noncertified Personnel Positions")

Buses (See "Student Transportation")

EDAA

Buses, School Owned

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Cabinets (See "Councils, Cabinets and Committees")

Cafeteria Workers (See "Noncertified Personnel Positions")

AEA

alendar

DJFA

Purchasing Authority - KSA 10-1113; 72-8212,

75-3315 to 75-3322

JQLA

Caseload Review, Special Education Class-size/Limits for Exceptional

Students

Censorship (See "Public Complaints")

ADA

Census - KSA 72-5333d

IKD

Ceremonies and Observances - KSA 72-5308; 72-5308a

IEB

Charter Schools

GBRGA (See GBR) Consulting

GAD

Development Opportunities

GBU

Ethics

GBRE (See GBRD) Additional Duty - KSA 72-5412a

HAI

Negotiations - KSA 72-5413 e

t seq.

GBRG

Non-School Employment

GBO

Resignation

Separation - KSA 72-5435 e

t seq.

GBRD (See GBR) Staff Meetings

GBH

Supervision

GBK

Suspension

GBR

Time Schedules

GBRGB(SeeGBRG) Tutoring for Pay

GBR

Working Conditions

GBR

Work Load

GAAD

Child Abuse (See JCAC)

IIBGA

Children’s Internet Protection

Act

Class Size

JQLA

Class-size/Caseload Limits for Exceptional Students

GCRGA

Classified Personnel Sick Leave Bank

EBE

Cleaning Program - KSA 65-202; 72-8212; 72-1033

Closed Board Meetings (See "Executive Sessions")

EBBD

Closing, Emergency

Closing Schools - KSA 72-8213, 72-8213(a)

Coaches (See "Certified Personnel Positions")

Co-curricular Activities - See KSHSAA By-Laws

Collective Bargaining (See "Negotiations")

College Bound Guidance (See "Educational Guidance")

College Preparatory Program (See "Basic Instructional

Program" )

IDCE

College Classes

MF(See MA)

Colleges and Universities

Committees

Councils, Cabinets and Committees

BBC

School Board Committees

JGCC

Communicable Diseases - KSA 65-122; 65-118, 72-5208,

72-5210, 72-5211

GAR

Communicable Diseases - Employees

Community

School-Community Cooperation

School-Community Program

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CMA

Administrative Rules, Community Involvement

IFC

Community Resource Persons

Community, Use of School Facilities KSA 72-8212

72-5389-5391

GAH

Community, Staff Relations and District Residency

KSA 72-1046; 72-8211

Compensation

Administrative Personnel Compensation Guides

and Contracts - KSA 72-5412

GCA

Noncertified Personnel Compensation Guides and Contracts

CEE

School Superintendent Compensation and Benefits

KSA 72-8202b; 72-5

412

Complaints

BCBI

Handling Complaints (See KN)

GAE

Personnel Complaints and Grievances

JCE

Student Complaints and Grievances

IIBG

Computer Assisted Instruction and Computer Materials

Conferences

JFAC (See JFAB)

Parent Conferences

JFAB

Student Conferences

KBC

News Conferences and Interviews

GAG, BCBG, GACCA Conflicts of Interest - KSA 75-4301 e

t seq.

BCBG

Abstaining Vote - KSA 72-8205a

Conservation Education (

See "Basic Instructional Program")

Consultants

CJ, GBRGA

Administrative Consultants

BBG (See CJ)

Consultants

GBRGA

Certified Personnel Consulting

BBG

School Board Consultants (See CJ)

GBRGA

School Superintendent Consulting

Contests for Students - See KSHSAA By-Laws

DJEG

Contracts and Purchasing

KGD

Control, Crowd Disturbances

IKB

Controversial Issues Teaching

Cooks (See "Noncertified Personnel Positions")

Coordinators (See "Administrative Personnel Positions")

ECH

JDA

Corporal Punishment

Councils, Cabinets and Committees

Dissolution

Financial

Liaison

Material

Method of Appointment

Organization

Personnel

Reporting

Resources

Types and Functions

Counseling (See "Guidance")

County Treasurer, Effecting agreement with, on interest from

school funds - KSA 12-1678a

IIA

Credits

–

Performance-Based

EBBF

Crisis Planning (See EBBD )

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

KGD

Crowd Control

Culture-Free Tests (See "Test Selection and Adoption")

Curriculum

Adoption - KSA 72-8205

Development

Development Resources

Finances

ICFA

Guides and Course Outlines

Materials

Personnel

Pilot Project Evaluation

Pilot Projects

Planning

Research

Resources

Curriculum Libraries (See "Curriculum Development

Resources" )

Custodians (See "Noncertified Personnel Positions")

Custody Record of Student (See "Release of a Student

During a School Day")

Data Collection and Retrieval Methods - KSA 75-4707,

72-8227, 72-7527, 72-7528, 45-215 e

t seq.

Data Dissemination

Data Management

Day, School - KSA 72-1106

JCEC

Demonstrations by Students

Demonstration Schools (See "Pilot Projects")

Department Chairmen (See Administrative Personnel

Positions" )

JDB

Detention

Development Opportunities

Administrative Personnel

CEG

School Superintendent

GAD

Staff

IHF

Diplomas - KAR 91-3

1-12(f)

Directors (See "Administrative Personnel Positions")

GBRIBA

Disability Leave

District (School) Attendance Areas - KSA 72-7204l 72-

8212

DIC

District (School) Inventory - KSA 72-126 to 72-129

District (School) Organization Plan

KGD

Disturbances, At Activities

Document Production, Including Electronic Information

(See BCBK, BE, CN, II, JGGA, JR ex seq. and KBA)

Double Sessions (See AEBA)

JCDB

Dress Code

IDAB

Drug Education - KSA 65-2892a, 21-4109; 72-8205; 72-

8212

GAOB,JDDA,LDD Drug Free Schools and Communities

GAOA

Drug Free Workplace

GAOD

Drug and Alcohol Testing of bus drivers

Due Process for Special Education Students

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

KSA 72-977 e

t seq.; 72-933 e

t seq.

IDCE

Dual Credit (College)

ECH

Duplicating Services

CEB

Duties

GBRE

Duty, Extra - KSA 72-5412a

Dyslexia (See "Physically Handicapped Programs")

JFCA

Early Graduation

MK (See MA)

Educational Agencies Relations

GCRG

Emergency and Legal Leave

EBBD

Emergency Closing

EBBE

Emergency Drills

Employee Bond - KSA 72-8202d

GAOC

Employee Smoking - KSA 21-4009 e

t seq.

GACD

Employment Eligibility Verification

Employment of Students - KSA 38-601 e

t seq.

Employment, Outside

JHC

Equal Access - Title VIII

GAAA (See GAA) Equal Opportunity Employment - KSA 44-1030; 44- 1031

Equipment and Supplies

Equipment Maintenance

Management

Receiving

DFM (See DFG)

Sales - KSA 72-8212

HAHBB

Use by Negotiating Teams - KSA 72-5413 e

t seq.

Ethics

–

Administration

Evaluation

CGI

Administrative Personnel - KSA 72-9001 e

t seq.

;

72-5451 e

t seq.

Instructional Program

GCI

Noncertified Personnel

CEI

School Superintendent - KSA 72-9001 e

t seq.

Evening Sessions (See AEBA)

Exceptional Students - KSA 72-933 e

t seq.; 72-977

BCBK

Executive Sessions (See KB) - KSA 75-4317 e

t seq.

JDD

Expulsion, Suspension - KSA 72-8901 e

t seq.

AEB

Extended School Year (See AEBA)

Extracurricular Activities

Extra Duty (See "Additional Duty")

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAHBA

Facilities, Use by Negotiating Teams - KSA 72-8212(d)

KG, KGA

Facilities, Use by Public - KSA 72-8212(d)

Goals and Objectives

FDB

Long-Range Needs Determination

FD (See FA)

Long-Range Planning

Family Life Education (See "Sex Education")

GARI

Family Medical Leave

LED

Family Night

GAAB

Federal Program Administration

DFG

Fees, Payments and Rentals - KSA 72-5389 to 72-5391

Fees, Fines and Charges - KSA 72-5389 to 72-5391

EBB

Fire Prevention - KSA 31-150 and 31-133

LDDA

Fiscal Management of Federal Grants

Food Service Management - KSA 72-5112 e

t seq.

72-5213; 72-5113

Records

Sanitation Inspections

Foreign Countries, Trips to (See "Field Trips

and Excursions")

Free Materials Distribution in Schools

Fringe Benefits (

See "Compensation")

Fund Raising

CEB

Funds, Agreement About Interest on Funds With

County Treasurer - KSA 23-1678a

DFE

Funds, Investment of - KSA 9-1402 e

t seq.; 17-5002

JHCAA

Gang Activity

–

KSA 72-5311

Gate Receipts (See "Fees, Payments and Rentals")

GAJ, JL, KH

Gifts

DFK (See DFG)

Gifts and Bequests - KSA 12-1252; 72-8210; 72-8212

GAJ

Gifts by Staff Members

GAJ, KH, JL

Gifts to Students

Public Gifts to School - KSA 12-1252; 72-8210; 72-8212

Student Gifts to School - KSA 12-1252; 72-8210; 72-8212

Student Gifts to Staff Members

Goals and Objectives

Administration

Budget - KSA 72-8156; 72-8204; 72-8204a; 72-7053

Business Management

HAB

Certified Personnel Negotiations

KSA 72-5413 e

t seq.

ABE

District

Facility Expansion

Fiscal Management

Organizational Relations

GAA

Personnel Policies - KSA 72-8205

Public Relations

Relations With Other Education Agencies

School Board

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Student Policy - KSA 72-8205

Goods and Services

DJED

Bids and Quotations - KSA 72-6760; 72-8404;

75-3740a

DJEB

Cost Control

DJEE

Local Purchasing

DJEJ

Payment Procedure

DJEG

Purchase Orders and Contracts - KSA 10-1113;

60-1111;72-6760; 75-3317; 75-3322; 72-8212

Purchasing - KSA 72-8212

DJEB

Quality Control

DJEB

Quality Purchasing - KSA 72-8212, 10-1113

DJEB

Requisitions

DJEB

Specifications

DJEB

Standardization

JHC

Government, Student

IHA

Grading System

JBD

Grades - Reduction

JFC

Graduation - KSA 7

2-116, KAR 91-3

1-12(h)

JFCA

Graduation, Early

IHF (See IHEA)

Graduation Requirements - KSA 72-8205,

KAR 91-3

1-12(f), (g), and (h)

Grievance Procedures

GAE

Personnel Complaints - KSA 72-5424

JCE

Student Grievance Procedures

Grounds Management (

See "Buildings and Grounds

Management" )

JQA

Handicapped Students - KSA 72-933 e

t seq.; 72-977

BCBI, KN

Handling Complaints

GAAC, JGEC

Harassment, Sexual

GAACA, JGECA

Harassment, Racial

EBBA

Hazardous Waste Inspection and Disposal

Hazing - KSA 21-3434

JGC

Health Services

GCRI

Noncertified Personnel Paid Holidays

KGA-R

Hold Harmless and Release From Liability

IDAB

Homebound Instruction - KSA 72-933 e

t seq.

JBC

Homeless Students (Admission Procedures)

JBCA

Homeless Students

IHB (See IHA)

Homework

IHD (See IHA)

Honor Rolls

Hospitalization Insurance (See "Compensation")

Human Relations Education (See "Basic Instructional

Program" )

IKCA

Human Sexuality and AIDS Education

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC

Identity of Students

GCRG

Illness (Sick Leave)

Inclement Weather Procedures (See "Dismissal

Precautions")

Incentive Pay System

IEH

Independent Study

Information Program

JGCB (See JGC)

Inoculations - KSA 72-5209

GBRC

n-Service Education (See GAN)

Instructional Arrangements

Class Size

Scheduling for Instruction

Pre-Enrollment

ICAA

Instructional Methods

ICA

Instructional Pilot Projects

Planning

Research

Pilot Project Evaluation (See IJ)

Instructional Program Goals and Objectives

Instructional Program Philosophy

Instructional Program - KSA 72-8205; KSA 72-8212

Instructional Resources

Resource Teachers

IF, IFB

Services

Textbook Selection and Adoption - KSA 72-8205;

72-4107 e

t seq.; 10-1113; 79-3606; 72-5386

Use of Textbooks

Insurance - KSA 72-8401 e

t seq.

EBA

Buildings and Grounds Insurance Program

KSA 72-8401 e

t seq.

EBA

Employees - KSA 12-2616 e

t seq.

KSA 72-8401 e

t seq.

Life, Hospitalization and Medical Insurance

(See "Compensation")

JGA

Student Insurance Programs - KSA 72-8401 e

t seq.

MD (See MA)

Interdistrict Relations

CEB

Interest, From School Funds With County Treasurer

KSA 12-1678a

Intern Program

JCAC

Interrogation and Investigations in the School

JCAC

By Police

JCAC

By School Officials

Interviews With Staff (See "News Conferences and

Interviews" )

IIBGA

Children’s Internet Protection Act

DIC

Inventories - KSA 72-126 to 72-1

Investigations (See "Interrogation and Investigations

in the School")

DFE

Investment of Funds - KSA 9-1402 e

t seq.; 17-5002

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Keys, equipment

Leasing and Renting (See DFG; ECE)

KSA 52-211 to 55-211a; 12-1765; 72-8225

Leaves and Absences (See Specific Titles in This Index)

GCRG

Noncertified Personnel

GCRG

Legal (Emergency) Leave

Legal Counsel (See "Attorney")

IKI

Lesson Plans

Librarians (See "Certified Personnel Positions")

Library Materials Selection and Adoption (See "School

Libraries")

IFBDA

Libraries - Professiona

Life Insurance (See "Compensation")

KSA 72-8401 e

t seq.

Line and Staff Relations

GBO

Liquidated Damages

DJEE

Local Purchasing - KSA 75-3317 to 75-3322;

72-8212; 10-1113

JGCA

Local Wellness Policy

Locker Searches (See "Searches of Lockers and Students")

Lunch Service (See "Food Service Management")

Lunch Workers (See "Noncertified Personnel Positions")

JGHB

Machines, Automated Playing and Vending

Maintenance

EBI

Buildings and Grounds Long-Range Maintenance

Equipment Maintenance

Maintenance Workers (See "Noncertified Personnel Positions")

IHEA (See IHA)

Make-Up Opportunities

JGFGB

Medication, Supervision of, to Students

Meetings

GBRD

Professional Personnel Staff Meetings

BG (See BE)

Memberships - KSA 72-5326

GARID, GCRG

Military Leave, U.S. Code, PL 94-286, Title 38, Part III

Sec. 2021 e

t seq.; KSA 48-222; KSA 74-3747;

KAR 1-5-1

BCBH

Minutes - KSA 72-8202

Modular Schedules (See "Local Government")

Municipal Government (See "Local Government")

JGFF

Motorized Vehicles, Use by Students - KSA 72-9191

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAL

Announcement of Agreement

HAE (See HAB)

Board Negotiating Agents

HAA

Legal Status of Negotiations

HAJ

Preliminary Agreement

HAK (See HAJ)

Ratification Procedures

HAC (See HAB) Scope of Negotiations

HAF (See HAB)

Superintendent's Role

HAHBA (See HAB) Use of School Facilities

HAHBB (See HAB) Use of School Equipment

HAI

Negotiations Meeting Procedure - KSA 72-5413 e

t seq.

HAI

Agenda Notification

HAI

Distribution of Information

HAI

Minutes and Records

HAI

Notification

HAI

Quorum

HAI

Reporting to Press and Public

HAI

Reporting to Staff and Board

HAI

Research Assistance

HAI

Rules of Order

HAI

Time and Place

HAI

Time Limits

Neighborhood Schools (See "Attendance Areas")

GACCA

Nepotism

JBC

New Resident Students - KSA 72-1046

BBBB

New Board Member Orientation

News Coverage

BCBJ

Board Meetings News Coverage - KSA 75-4317

et seq.

KBC

News Conferences and Interviews

KBC (See KB)

News Media Relations

KBC

News Releases

Non-certified Personnel

GCA

Compensation Guides and Contracts

GCI

Evaluation

GCRG

Leaves and Absences

GCRF

Non-School Employment

GCRI

Paid Holidays - KSA 72-1106; 35-107

GCK

Suspension

GCRH

Vacations

GAAA

Nondiscrimination

JBC

Nonresident Students - KSA 72-6757; 72-7201 e

t seq.

Non-School Employment

GBRG

Administrative Personnel

GCRF

Non-certified Personnel

GBRG

Professional Personnel

IFCB

Non-School Supported Trips

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Objectives (See "Goals and Objectives")

Order of Business (See "Agenda")

Organizational Relations Goals and Objectives

Organizational Charts

Administration

Administrative Personnel

BBBB

New School Board Members

GCRD

Overtime Pay

JFAC (See JFAB) Parent Conferences

JCDA

Paraprofessionals and Teacher's Aides

BCBG

Abstaining Vote

Parochial Schools (See "Private School Relations")

Part-Time Administrators

DJEJ (See DJEE) Payment Procedures (See DFG)

IIA

Performanc

e-Based Credits

GAM

Personal Appearance

Administrative Personnel

GAE

Personnel Complaints and Grievances

Personnel Director (See "Administrative Personnel

Positions" )

Personnel Policy Organization

GAK

Personnel Records

DJB

Petty Cash Accounts - KSA 72-8208

Physical Education (See "Basic Instructional Program")

Physical Examinations (See "Health Examinations")

JQA

Physically Handicapped Students - KSA 72-933 e

t seq.

72-977

ICA

Pilot Projects

Planning

Research

Pilot Project Evaluation (See IJ)

Planning for Quality Education

Planning Programming Budgeting System

Program Structure

ING

Plants and Animals in the School

Policy Development - KSA 72-8205

CMA

Administration in Policy Absence (See DJFAB)

BDA,

Policy Development, Staff Involvement (See CMA)

BDA

Policy Development System Adoption

Policy Implementation

GAHB, GCRK

Political Activities by Staff

Political Campaign Materials Distribution

GACA

Positions

Administrative Personnel

Noncertified Personnel

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Professional Personnel

JQI

Post Secondary Students

JQE

Pregnant Students

Press Service

Sports and Special Events - See KSHSAA By-Laws

Principals (See "Administrative Personnel Positions")

ECH

Printing and Duplicating Services

Probation

JDC (See JDB)

Students

HAI

Procedural Agreement - KSA 72-5413 e

t seq.

HAI

Agenda Notification

HAI

Distribution of Information

HAI

Minutes and Records

HAI

Notification

HAI

Quorum

HAI

Reporting to Press and Public

HAI

Reporting to Staff and Board

HAI

Research Assistance

HAI

Rules of Order

HAI

Time and Place

HAI

Time Limits

HAK

Procedures in Ratification - KSA 72-5413 e

t seq.

Program Development (See "Curriculum Development")

Program Development Officer (See "Administrative

Personnel Positions")

Promotion of Staff

JFB

Promotion and Retention of Students

DJEJ

Prompt Payment - KSA 75-6401 e

t seq.

JBC

Proof of Identity

Property Damage Claims

JGD

Psychological Services - KSA 72-961 e

t seq.

Public Complaints

About Curriculum

About Instructional Materials

About School Facilities and Services

About School Personnel

Public Gifts - KSA 12-1252; 72-8210, 72-8212

BCAE, DC

Public Hearings

Public Information Officer (See "Administrative

Personnel Positions"

)

FC, KB

Public Information Program

BCBI

Public Participation at Board Meetings

Public Sale on School Property

Public Service, Student

KG, KGA

Public Use of School Facilities - KSA 72-8205d

Public's Right to Know - KSA 75-4317 e

t seq.

JDA

Punishment, Corporal

Purchasing - KSA 75-3317 to 75-3322; 72-8212; 10-1113

DJE (See DJB)

Agent

DJE (See DJB)

Authority

DJEG (See DJEE) Purchase Orders and Contracts - KSA 10-1113; 60-1111;

72-6760; 75-3317 to 75-3322; 72-8212

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEB

Quality Control

DJEB

Cost Control

DJEB

Quantity Purchasing

DJEB

Requisitions

DJEB

Specifications

DJEB

Standardization

Quality Purchasing

DJED

Quotations and Bids Requirements - KSA 72-6760; 72-8404;

75-3470a

Racial Balance (See "Attendance Areas")

GAACA

Racial Harassment-Employees

JGECA

Racial Harassment-Students

IHC

Ranking of Students

Receiving Equipment and Supplies

Records

Administrative

EBJ (See EBI)

Buildings and Grounds (See CN)

GAK

Central Office (See CN)

JRC

Disposition (See CN) - KSA 72-5369 to 72-5373

GAK

Personnel

GAK

Public Use (See CN) - KSA 45-2

15-216

School Board - KSA 10-1117 to 10-1118

Student - KSA 72-5386; 72-6214

Student Lunch Service - KSA 72-5112 e

t seq.

72-5213

EDAA

Student Transportation - KSA 72-8301 e

t seq.

GAK

Types

Recruitment

Administrative Personnel

GACC

Certified Personnel

GACC

Noncertified Personnel

CEC

School Superintendent

GBQA

Reduction of Teaching Staff

Reemploy ment

GBO

Certified Personnel

GBO

Release from Contract

JBH

Release of a Student During the School Day

IKD

Religion in the Schools (See IKC)

IKD

Beliefs and Customs

IKD

Holidays - KSA 72-5308

IKD

Religion in the Curriculum

IKD

Dedications and Commencement

IKD (See IKA)

Silent Meditation - KSA 72-5308a

Religious Exemption from Compulsory School Attendance

GCRG

Religious Leave

IKDA

Religious Objections to Activities

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBE

Repairs

JDDB

Reporting Crimes to Law Enforcement

Report Cards

Reports

Administrative Reports

Dissemination

School Board Annual Reports

Types

DJEF (See DJEE) Requisitions

Research Director (See "Administrative Personnel Positions")

GAH

Residency for Staff - KSA 72-8211

JBC

Resident Students - KSA 72-1046

Resignations

GBO

Administrative Personnel

GBO

Certified Personnel

CEK

School Superintendent (See GBO)

Resource Teachers

JFB

Retention of Students

EBCA

Rewards, For Information About Vandalism - KSA 12-1672a Rules

CMA

Administrative Rules (See CM)

CMA

Adoption

BCBF

Rules of Order - KSA 72-8205

Safety - KSA 31-133

EBB

Buildings and Grounds Safety Inspections

EDAA

Student Transportation Safety - KSA 72-8301 e

t seq.

EDAA

Student Transportation Safety Inspections

KSA 72-8301 e

t seq.

EBB

Warning Systems - KSA 31-1

DFM

Equipment and Supplies - KSA 72-8212

Public Sales on School Property

Salesman (See "Vendor Relations")

HAN

Sanctions

EBE

Sanitation

Schedules, Time

Administrative Personnel

GBR

Certified Personnel

Scheduling

Scheduling for Instruction

EDAA

Student Transportation Scheduling and Routing -

KSA 72-8301 e

t seq.

JBC

School Admissions - KSA 72-6757; 72-53,106

Annual Reports (See CO)

BBE

ttorney - KSA 72-8205

Budget (See "Budget")

BBC

Committees

BBG

Consultants

Goals and Objectives

Memberships - KSA 72-5326

HAE (See HAB)

Negotiating Agents - KSA 72-5413 e

t seq.

HAB

Negotiation Rights and Duties - KSA 72-5413 e

t seq.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Records - KSA 10-1117 to 10-1118;

45-216 e

t seq.; 72-5369 e

t seq.

School Board Meetings - KSA 72-8205

BCBG

Abstaining Vote - KSA 72-8205a

BCBD

Agenda - KSA 75-4317 e

t seq .

BCBJ

Broadcasting and Taping - KSA 75-4317 e

t seq.

BCBK

Executive Sessions (See KB) - KSA 75-4317 e

t seq.

BCBH

Minutes - KSA 72-8202

BCBJ

News Coverage - KSA 75-4317 e

t seq.

BCAE

Public Hearings

BCBI

Public Participation

BCBJ

Regular Meetings - KSA 72-8205

BCBF

Rules of Order - KSA 72-8205

BCAC

Special

BCBG

Voting Method - KSA 72-8205

School Board Members

BBBF

Reimbursement

BBBB (See BA)

Orientation

Self-evaluation

School Boards Associations

State School Boards Association and National School

Boards Association - KSA 72-5326

EDAA

School Bus Driver Licensing

EDDA

School Buses

–

Special Use

School Bus Program (See "Student Transportation")

AEA

School Calendar

ADA

School Census - KSA 72-5333d

IKD

School Ceremonies and Observances

School Closings - KSA 72-8213, 72-8213(a)

LB (See LA)

School-Community Coordinators (See "Certified

Personnel Positions")

LC (See LA)

School-Community Programs

School Day - KSA 72-1106

School Directories (See "School-Sponsored Information

Media")

School District Attendance Areas - KSA 72-8212;

72-7204

School District Employment

HAHBA

School District Facilities, Use of - KSA 72-8212d

DIC

School District Inventory - KSA 72-126 to 72-129

School District Organization

School District Organization Plan

School Facilities, Use of - K

SA 72-8212d

School, General Government Relations

JGH

School Lunch Service (See "Food Service Management")

"Certified Personnel Positions")

School Site Councils

School-Sponsored Information Media

School Social Workers (See "Certified Personnel

Positions" )

CED (See CEC)

Appointment - KSA 72-8202b; 72-5412

CEE (See CEC)

Compensation and Benefits - KSA 72-8202b

CEB

Duties

CEI

Evaluation (See GBI, GBI-R) - KSA 72-9001 e

t seq.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEG (See CEE)

Growth Development Opportunities

HAF

Negotiations Role

CEA (See CEC)

Qualifications

CEC

Recruitment

CEK

Resignation

CEK

School Board Relations

CEJ

Separation - KSA 72-5412

CEF (See CEE)

Travel Expenses

HAI

School Time Use in Negotiations

IFC

School Volunteers (See KFD)

School Year

AEB

School Year Extended

HAC (See HAB) Scope of Certified Negotiations

JCAB

Searches of Lockers and Students

JCABB

Searches of Students

EBC

Security of Building and Grounds - KSA 72-8222

Selection and Adoption of Instructional Resources

KSA 72-8

205; 72-8212

IFAB

Supplementary Materials (See IFA) - KSA 72-8205;

72-8212

Tests

Textbooks (See IFA) - KSA 72-8205; 72-8212;

72-4107 e

t seq.

GBN

Administrative Personnel - KSA 72-5412

GBN

Certified Personnel - KSA 72-5436 e

t seq.

CEJ

School Superintendent - KSA 72-5412

GAAC

Sexual Harassment-Employees

JGEC

Sexual Harassment-Students

Shared Services

GCRGA

Sick Leave Bank for Classified/Administrative Prsnl.

GCRG

Sick Leave, Illness

Site Councils

GAOC

Smoking - Staff

JCDAA

moking - KSA 21-4009 e

t seq.; 72-53,107

KGA, GAOC

Smoking, Building and Grounds

Snow Days (See "Dismissal Procedures")

JHC

Social Events, Students

Solicitations

GAI, KDC, KI

By Staff

By Students

GAI, KDC, KI

Of Staff

Of Students

IFBH

Speakers, Resource

Special Interest Materials Distribution

Special Education Due Process - KSA 72-972 e

t seq.

72-977; 72-933

IECA, JQLA

Special Education, Class-size/Caseload Limits for Exceptional Students

Specialists (See "Professional Personnel Positions")

IDDAA

Special Programs

Specifications

DJEB

Goods and Services Specifications

Sports and Special Events Broadcasting and Taping

See KSHSAA By-Laws

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAH

Staff-Community Relations

Staff Involvement

CMA

Administrative Rules (See CM)

IFBC

Staff Libraries

GBRD

Staff Meetings

GAH

Staff Participation in Community Activities

GAHB

Staff Political Activities

GAO

Staff Protection

GBQA

Staff Reduction

GAH

Staff Residency - KSA 72-8211

GAF

Staff-Student Relations

Standardization

DJEB

Goods and Services

State Education Agency Relations - KSA 72-7501 e

t seq.

Statistical Research (See "Data Management")

Strikes

JCEC

Demonstrations, Strikes and Walkouts by Students

HAN

Strikes by Professional Personnel - KSA 72-5413;

72-5413j

Student Activities Funds Management - (See JH)

JH, JS

Student Fees, Fines and Charges - KSA 72-5389 to 72- 5391

JHC

Student Equal Access

JBD

Student Grades - Reduction

JFC, IHF

Student Graduation (See IHA)

JFCA

Student Graduation, Early

JHC

tudent Government

JGC

Student Health Services - See KSA Chapter 65;

72-5201 e

t seq.

JGA

Student Insurance Program - KSA 72-8401 e

t seq.

Student Involvement

CMA

Administrative Rules (See CM)

JCB

Policy Development (See BDA, BDBD)

JGH

Student Lunch Services - KSA 72-5112 e

t seq.

Management - KSA 72-5112 e

t seq.; 72-5113

Records - KSA 72-5112 e

t seq.

Student Policy Goals and Objectives

JHCA

Student Publications

JGD

Student Psychological Services - KSA 72-9

61 et seq.

Student Records - KSA 72-6214; 72-5386; 45-216 e

t seq.

JRA

Types

JRB

Public Use - KSA 45-216 e

t seq.

JRC

Disposition - KSA 72-5369 to 72-5373

JCAB

Student Searches

JGG

Student Transportation Services - KSA 72-8301 e

t seq.

EDAA

Liability - KSA 72-8401 e

t seq.

EDAA

Records and Types - 7

2-8301 e

t seq.

EDAA

Safety

EDAA

Scheduling and Routing

EDAA

School-Owned Vehicles - KSA 72-6761

JGG

Student Conduct - KSA 72-8305

Student Volunteers

JBD

Absences and Excuses - KSA 72-1111; 72-1113

JGFG

Accidents

JH, IDA

Activities and Activity Eligibility Guidelines

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDAA

Alcohol Use - KSA 41-719; 41-715;

41-805; 41-710

JBC

Assignment: To Classes, To Schools

Attendance - KSA 72-1111; 72-1113

JGFF

Automobile Use

JN (See JM)

Awards - See KSHSAA By-L

aws

JCDA

Behavior Code - KSA 72-8901 e

t seq.

IHC

Class Rankings

JHC

Clubs - KSA 72-5311

Contests

JFAB

Conferences

JFAB (See JFAC)

Parent Conferences

JDA

Corporal Punishment

JBH

Custody Record of a Student

JCEC

Demonstrations

JCDB

Dress Code

IDAB

Dropout Prevention Program

JQE

Dropouts

IDA

Drug Use - KSA 65-2892a

Employment

IFCB

Excursions, Field Trips and

JDD

Expulsion - KSA 72-8901 e

t seq.

JH, JS

Fees, Fines and Charges - KSA 72-5389 to 72-5391;

72-130 to 72-1

IFCB

Field Trips and Excursions

Fund Raising

JQL

Gifted

Gifts to School - KSA 72-8212

Gifts to Staff Members

JFC, IHF

Graduation

JFCA

Graduation, Early

JCE

Grievances by Students

JRD

Hearing Request

IHB

Homework

IHD

Honor Rolls

JBC

Identity

JGCB (See JGC)

Inoculations

JCAC

Interrogations

IHEA

Make-Up Opportunities

JQE

Married Students

JGFF

Motorized Vehicles, Student Use - KSA 72-9101

JBC

Nonresident - KSA 72-6757; 72-7201 e

t seq.

JHC

Organizations

Performances

JGGA

Physical Examinations

JQA

Physically Handicapped - KSA 72-933 e

t seq.

JQI (See JQE)

Post-Secondary Vocational Ed.- KSA 72-4408 e

t seq.

JQE

Pregnant Students

JDC (See JDB)

Probation

JFB

Promotion and Retention

JGD

Psychological Services - KSA 72-961 e

t seq.

JHC

Publications

Public Service

JDA

Punishment, Corporal

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBH

Release, During the School Day

JCAB

Searches

IDA

Sex Education

JGEC

Sexual Harassment

JCDAA

Smoking - KSA 21-4009 e

t seq.; 72-53,107

JHC

Social Event

JCEC

Strikes - KSA 72-8901 e

t seq.

JDD

Suspension - KSA 72-8901 e

t seq.

JBC

Transfers and Withdrawals

ED, JGG

Transportation - KSA 72-8301 e

t seq.

IFCB

Trips

JBE

Truancy - KSA 72-1113

JBC

Tuition (See JS); KSA 72-7204

Use of Student in Information Program

JQE

Unwed Mothers

JGGA

Video cameras on buses and in buildings

Work Permits

Substitutes

GBRJ

Arrangements for Substitutes

Superintendent of Schools

Supervision

CG, GBH

Administrative Personnel - KSA 72-1111

GBH

ertified Personnel

JGFGB

Medication

Supervisors (See "Administrative Personnel Positions")

*IFAB

Supplementary Materials Selection and Adoption

Supplies (See "Equipment and Supplies")

Suspension

GBK

Certified Personnel

GCK

Noncertified Personnel

Students - KSA 72-8901 e

t seq.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKI

Teacher Lesson Plans

Teacher Observations (See "Certified Personnel Supervision")

Teachers (See "Certified Personnel Positions")

Teaching

IKB

Controversial Issues

ICAA

Teaching Methods

IKD

Teaching About Religion

Tenure

Testing

Test Administration

Test Selection and Adoption

Testing Program

Reporting test results to the board- KSA 72-8231

Use and Dissemination of Test Results

Textbook Selection and Adoption - KSA 72-8205;

72-4107 e

t seq.; 79-3606; 10-1113; 72-5389

Textbook Rental - KSA 72-5390

IDAD

Title I Programs

GAOC

Tobacco, use of

Tornado Warnings (See "Warning Systems")

Track System (See "Grouping for Instruction")

Traffic Guards (See "Noncertified Personnel P ositions")

Transfer (See "Assignment and Transfer")

JBC

Students

Transportation (See "Student Transportation")

CEF

School Superintendent

Trimester Schedules (See "Scheduling for Instruction")

Trips (See "Field Trips and Excursions")

JBE

Truancy - KSA 72-1113

GBRGB

Tutoring for Pay

JCDAA, GAOC

Use of Tobacco Products

JGFF

Use of Motorized Vehicles - KSA 72-9101

Use of School Facilities

KGA (See KG)

Personal Property and Equipment

KGA-R

Equipment

–

Hold Harmless/Release from Liability

Vacations

GBRK

Certified Personnel

GCRH

Noncertified Personnel

EBCA

Vandalism Protection

EBCA

Vandalism: Restitution for Damages - KSA 72-5386

EBCA

Offering a Reward - KSA 12-1672a

JGHB

Vending Machines

JGGA

Videotaping Students

Visiting Teachers (See "Resource Teachers")

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Visitors

Visitors to the Schools - KSA 21-3721

Volunteers

IFC, KFD

Adult Volunteers

Student Volunteers

BCBG

Voting Method

BCBG

Abstaining Vote

EBB

arning Systems - KSA 31-1

JCDBB

Weapons in School

KBA

Web Sites

–

District or School (See IIBG and ECH)

Withholding Student Records - KSA 72-5386

Working Conditions

GBR

Administrative Personnel

GBR

Certified Personnel

GCR

Noncertified Personne

GAOE, EBBA

Worker's Compensation

Work Load

GBR

Administrative Personnel

GBR

Certified Personnel

IDAA

Work-Study Programs

Yearbooks (See "Student Publications")

Please note: Whenever the word “superintendent” appears in

Board Policy,

the words “or

designated representative” shall be assumed to follow.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

A--SCHOOL DISTRICT ORGANIZATION

District Authority

ABE

District Goals and Objectives

School District Organization Plan - KSA 72-8212

School District Attendance Areas - KSA 72-8212; 72-7204

ADA

School Census - KSA 72-5333d

School Year - KSA 72-1106

AEA

School Calendar

AEB

Extended School Year

School Day - KSA 72-1106

Double Sessions

Evening Sessions

Closing School Buildings - KSA 72-8213; 72-8213a

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

A District Authority

The governance of the district shall be vested in the board.

Home Rule

The board shall have authority to conduct district business without specific statutory

delegation.

The board may transact all school district business and adopt policies the board deems

appropriate to perform its constitutional duty to maintain, develop and operate local public

schools.

BOE Approved: July 7, 2003; BOE Approved KASB Recommendation July 21, 2003; BOE

Reviewed and Approved: February 4, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ABE District Goals and Objectives

(See BK

)

ABE

The board shall annually establish and review long-range goals and objectives to guide

district operations. All district personnel shall direct their efforts toward achieving district goals

and objectives. The superintendent shall give the board periodic reports on progress made

towards achieving district goals.

The board shall participate in long-range planning through an annual meeting with the

superintendent and designated staff to review progress on the implementation of board priorities,

initiatives, and long-range plans. The board also shall consider and act upon objectives and

major activities proposed by the superintendent to achieve district goals.

The superintendent shall develop necessary procedures to implement this policy.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 4, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AC School District Organization Plan

The public schools of Haysville Unified School District are to be organized on the

5-3-4 plan for classification as follows:

Early Childhood, Kindergarten and Grades 1-5

Middle School - Grades 6, 7, and 8

Senior High School - Grades 9, 10, 11 and 12

Special School Units - Adult Education and Summer School, Alternative High

School Program, GED tutorial, and Learning By Design outside the regular school day tutorials.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 4, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AD District Attendance Areas

(See AG)

The board shall review school attendance areas as needed and make changes as

warranted.

The superintendent shall, annually, or as needed, prepare a written report for the board

concerning changes recommended for school attendance areas for the next school year and the

reasons for the recommendations. The board shall consider the recommendations following

receipt of the report. The recommended changes shall be made available to district patrons. The

board may schedule a public hearing to seek input on the proposed changes.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 4, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ADA School Census

ADA

The board may direct the superintendent to conduct a census of the following:



The number of potential students living in the district under the age of 5 years;



The number of potential students and patrons residing in the district between the

ages of 5 and 21;



The number between the ages of 17 and 21.

The census shall also obtain information related to the planning of transportation services

and other information the superintendent considers necessary.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 4, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AE School Year

The board shall provide a school year consisting of not less than:

(1) The minimum number of statutorily required school days for students K-12,

consisting of not less than 2 1/2 hours for kindergarten students and 6 hours for students in

grades 1-12; or

(2) The minimum number of statutorily required school hours for students in grades K-

12.

Virtual Schools

If the board sponsors a virtual school, it shall comply with all current regulations of the

Kansas State Department of Education, the school district and applicable state laws.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 19, 2008; BOE reviewed

and adopted KASB Recommendation August 18, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AEA School Calendar

AEA

The board shall establish a calendar for each school year. On or before March 1 of each

year, the superintendent shall present a recommended school calendar for the next school year.

District customs, community interest, legal holidays, staff recommendations and other relevant

matters shall be considered.

A copy of the current calendar shall be on file in the clerk’s office.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AEB Extended School Year

AEB

The board may extend the regular academic year. The superintendent shall be

responsible for preparing a plan to operate summer sessions. The board may extend the regularly

scheduled academic year because of the following types of circumstances which are stated by

way of illustration and not by way of limitation: adverse weather conditions, building

maintenance problems, personnel problems, public health reasons, budgetary problems.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AF School Day

The board shall establish the time of beginning and ending the school day and other time

schedules.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

AG Closing School Buildings

(See AD)

Upon request of the board, the superintendent shall present to the board plans for

efficient use of all school attendance centers. The board reserves the right to close school

buildings as provided for in current law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

–

School Board Operations

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

B--SCHOOL BOARD OPERATIONS

Goals and Objectives

BBBB

New Member Orientation

BBBF

Reimbursement for Expenses

BBC

Board Committees

BBE

Attorney - KSA 72-8205

BBG

Consultants (See CJ)

BCAC

Special Meetings - KSA 72-8205 (See BCBF)

BCAE

Public Hearings (See BCBI)

BCBD

Agenda - KSA 75-4318

BCBF

Rules of Order - KSA 72-8205

BCBG

Voting Method - KSA 75-4301 et seq.

Abstaining Vote - KSA 72-8205(a)

BCBH

Minutes - KSA 72-8202

BCBI

Public Participation at Board Meetings

BCBJ

News Coverage - KSA 75-4317 et seq.

Press Services

Broadcasting and Taping

–

KSA 72/80205; 75-4318

Cameras

Recording Devices

BCBK

Executive Sessions (See KB) - KSA 75-4317 et seq.

BDA

Developing and Adopting Policy

School Board Records (See CN) - KSA 72-5369 et seq.;

10-1117; 10-1118

Annual Reports (See CO)

Academic Reports

Memberships - KSA 72-5326

State School Boards Association

National School Boards Association

Board Self-Evaluation

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BA Goals and Objectives

Goals and Objectives shall be updated annually or as necessary.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BBBB New Member Orientation

BBBB

The board president, superintendent and selected central office administrators shall

conduct an orientation program to acquaint new members with board policies, district operations,

and procedures. The orientation shall also describe the duties and responsibilities of board

members, the superintendent, the clerk, the treasurer and selected central office administrators.

Newly elected and newly appointed board members shall be encouraged to attend workshops for

new board members.

Prior to the time they officially take office, newly elected board members shall be invited to

attend all board meetings, except when the board is in executive session. (See BCBK) They shall

receive copies of all agendas, reports and other communications received by current board

members except information or material of a confidential nature.

BOE Approved: July 7, 2003; BOE Revised and Approved: November 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BBBF Reimbursement for Expenses

BBBF

No board member shall be reimbursed for expenses incurred for any travel unless the

travel has been approved by the board. Board members who provide their own transportation

shall be reimbursed for each mile actually traveled out of district in the performance of district

business. Any payments to board members must be in the form of a reimbursement for amounts

previously paid by the board member, and receipts shall be provided by the board member in

accordance with the provisions of GAN.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BBC Board Committees

(See CF)

BBC

The board shall operate at all times as a committee of the whole.

There shall be no standing or temporary board committees except as provided for in this

policy. Board members may serve on committees, which advise the board.

Sub-committees of the board may be assigned on a temporary basis and shall consist of

no more than two board members. Board subcommittees are subject to the open meetings law.

Advisory Committees

After considering administrative recommendations, the board may establish advisory

committees. The type and function of each advisory committee shall be dictated by district

needs. After considering recommendations of the superintendent and other members of the

administrative staff, the board shall appoint all members of board advisory committees.

No financial assistance shall be furnished any committee without prior board approval.

The superintendent shall monitor each committee’s progress and relay information to the board.

As requested, each committee shall report in writing to the superintendent and/or the board.

The board may dissolve any advisory committee at any time. No committee shall exist

longer than one year unless reappointed by board action.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BBE Attorney

BBE

The board shall appoint an attorney to handle legal matters referred by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BBG Consultants

(See CJ)

BBG

The board may use consultants to advise the board. Neither the superintendent nor any

staff member is authorized to engage a consultant for pay without prior board approval. A

consultant is defined as someone who gives expert or professional advice.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 19, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCAC Special Meetings

(See BCBF)

BCAC

Special meetings may be called at any time by the president of the board or by joint

action of any three board members. Written notice, stating the time and place of any special

meeting and the purpose for which the meeting has been called shall, unless waived, be given to

each board member at least two clear days in advance of the special meeting. No business other

than that stated in the notice may be transacted at the special meeting.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 19, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCAE Public Hearings

(See BCBI)

BCAE

The board may hold public hearings on matters, which the board deems

appropriate.

Public hearings will be held at a convenient time and a suitable place.

The board president or vice-president shall preside at public hearings and shall

request every participant to state name, residence and purpose for speaking. After a

hearing is called to order the board may delegate another individual to run the actual

hearing.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 19, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBD Agenda

BCBD

The board shall adopt an agenda at the beginning of each meeting. The superintendent

shall distribute background material concerning agenda items to all board members prior to each

meeting, which then shall be referred to as the annotated agenda.

The board agenda shall be compiled by the superintendent in cooperation with the board

president. Other board members may request items to be placed on the agenda. The agenda

may include a period of time when the public may speak to the board.

The annotated agenda shall be sent to all board members at least {three} calendar days

prior to any regular board meeting.

The agenda format may include:



monthly reports to the board;



a consent agenda containing routine business and information items;



financial reports including monthly listing of bills ready for payment ;



important correspondence;



bids, specifications;



attendance center reports; and



requests for hearings and other such information

Other items and reports may be added to the agenda.

In the event that a board member brings up an item at the board meeting, that item may be placed on

the agenda for a future board meeting as a Report, First Reading or an Action Item. Ordinarily the

item will be placed on a future agenda as a First Reading if time is not of the essence.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 19, 2007; BOE Reviewed

and Revised: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBF Rules of Order

(See BCBH)

BCBF

The board shall be governed by laws and rules adopted by the board.

Robert’s Rules of

Order shall not be adopted by the board.

The president (or vice president in the absence of the president) shall preside at all

meetings. The president shall present each agenda item for discussion or designate the

superintendent or other staff member to present the agenda item. If both president and vice

President are absent, the members present shall elect a president

pro tempore

who shall serve

only for that meeting or for that part of the meeting in which the president and vice president

are absent.

Any board member who wishes to make a motion, second a motion, or discuss pending

business shall first secure recognition of the board president.

All formal board actions shall be taken by ordinary motions unless a formal resolution is

required by law.

It shall not be necessary for a motion to be before the board to discuss an agenda item

which has been presented by the board president for consideration. In the ordinary course of

events, the board shall discuss all matters other than routine procedural questions prior to the

making of a motion so reaching of consensus may be facilitated.

The following motions shall be in order:

To recess;

To take action;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBF Rules of Order

(See BCBH)

BCBF-2

To amend a motion to take action, but the amending motion shall be disposed of before

any other motion to amend the main motion shall be in order;

To defer action, either finally or to a specific time, date, and place;

To go into executive session; and

To adjourn, either finally or to a specific time, date, and place

The president may call a meeting to order or, without objection from a majority of the

board, call for a break or adjourn the meeting without a motion.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 19, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBG Voting Method

BCBG

The board shall take action by way of motions. No motion may be acted upon until it

has been seconded by a board member. The vote on all motions shall be by "yes" and "no" and

will be taken by a show of hands or other public voting method. Following each vote, the

president shall announce the motion carried or failed by a vote of ___ affirmative votes to ___

negative votes. The minutes shall indicate whether a motion passed or failed. Each board

member shall have the privilege of explaining any vote.

Any abstaining vote shall be counted as a "no" vote. (See KSA 72-8205)

Any member may declare a conflict of interest in a particular issue and shall leave the

meeting room until discussion and voting on the matter is concluded. The minutes shall note

that a particular member has declared a conflict of interest and left. The minutes shall also

record the time the member left the meeting and when the member returned to the board

meeting.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 3, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBH Minutes

BCBH

Accurate minutes of each board meeting shall be taken and transcribed. The clerk shall

be responsible for taking and transcribing minutes of each board meeting. The board shall

designate an acting clerk if the clerk is absent. Neither the superintendent nor a board member

may serve as acting clerk. Unofficial minutes shall be sent to the board as soon as possible after

each meeting. The board shall review minutes of each meeting as soon as

practicable, shall make any corrections or changes required to make the minutes accurately

reflect board actions taken, and then approve the minutes as presented or changed.

The minutes shall clearly reflect all motions voted on by the board, including board

actions taken on motions, which did not pass. The minutes will not contain a summary of each

statement, either written or oral, made by a board member, a guest or a member of the staff

unless the board chooses to have written remarks made part of the minutes. If a request is

made, the board may direct the clerk to attach a copy of the written remarks to the original

minutes.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 3, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBI Public Participation at Board Meetings

BCBI

Open Forum

The president or presiding officer may ask USD 261 District patrons attending if they

would like to speak during the open forum. Rules for the public forum will be available from

the clerk prior to the board meeting and at the meeting itself. Generally five minutes will be

allowed

to individuals under “Hearing of Scheduled USD 261 District Patrons;” two minutes

will be allowed for speaker under “Remarks / Comments from District Visitors.” The board

president may impose a limit on the time a visitor may address the board. The board president

may ask groups with the same interest to appoint a spokesperson to deliver the group’s

message. Except to ask clarifying questions, board members shall not interact with speakers at

the open forum.

Patron-Requested Agenda Items

Any USD 261 District patron may request addition of a specific agenda item and shall

notify the superintendent seven days prior to the meeting and state the reason(s) for the request.

The superintendent shall determine whether the request can be solved by staff without the

patron’s appearance before the board. If not, the superintendent shall consult with the board

president, and the patron’s request may be placed on the next regular board meeting

agenda.

Handling Complaints (See KN)

The superintendent may refer complaints to the board only if a satisfactory adjustment

cannot be made by a principal, the superintendent, or other appropriate staff members.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 3, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBJ News Coverage

BCBJ

At the beginning of each school year, all news media shall be invited and encouraged to

attend all board meetings, except executive sessions.

Broadcasting and Taping

All meetings for the conduct of the affairs of, and the transaction of business by, the

school board shall be open to the public. Broadcasting and taping of the public board meeting

shall be subject to rules adopted by the board. At each meeting of the board, the board may

provide seating for all members of the news media present and shall give all such persons full

cooperation in explaining any action or consideration taken by the board. The superintendent

may provide copies of the board agenda to all news media prior to each meeting of the board

upon request or as required by law.

Broadcasting and Taping

The use of cameras, photographic lights and recording devices at any meeting of said

board shall be subject to the following rules, which are designed to ensure the orderly conduct

of the proceedings.

Cameras

The use of cameras at any said board meeting shall be permitted only when, in the

judgment of the board, the use or proposed use of any camera will not be a disruptive influence

upon the proceedings, genuinely annoying or harassing to the board or any member thereof or

operated to attract undue attention to the camera or the proposed user thereof.

Recording Devices

Use of recording devices at any said board meeting shall be permitted when, in the

judgment of the board, the use or proposed use of any recording device will not be a

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBJ News Coverage

BCBJ - 2

disruptive influence upon the proceedings, genuinely annoying or harassing to the board or any

member thereof or operated to attract undue attention to the recording device or the proposed

user thereof. All recording devices together with all appurtenances and paraphernalia,

including microphones, shall be kept in the area designated for the media; and recording

devices, microphones or other appurtenances shall be allowed on, under or in the immediate

vicinity of the board conference table only with board permission.

No cameras or recording devices shall be allowed at executive sessions of the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 3, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBK Executive Session

BCBK

The board shall conduct executive sessions only as provided by law.

Sample Motion

I move that the board go into executive session for the purpose of discussing _(1-7)_ (a

statutorily approved reason and justification) and that the board return to the open meeting at

______ o’clock in this room.

1) Personnel matters for nonelected personnel;

*Justification: To protect the privacy interests of an identifiable individual

2) Consultation with an attorney which would be deemed privileged in attorney-client

relationship;

*Justification: To protect attorney-client privilege and the public interest.

3) Matters relating to employer-employee negotiations whether or not in consultation with

the representative or representatives of the body or agency.

*Justification: To protect the district’s right to the confidentiality of its

negotiating position and the public interest.

4) Confidential data relating to financial affairs or trade secrets of corporations,

partnerships, trusts, and individual proprietorships;

*Justification: To protect the privacy rights of a corporation, partnership, trust,

etc. with regard to their financial affairs.

5) Matters relating to actions adversely or favorably affecting a person as a student, except

that any such person shall have the right to a public hearing if requested by that person;

*Justification: To protect the privacy rights of a student who is identifiable.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BCBK Executive Session

BCBK-2

6) Preliminary discussion relating to the acquisition of real property;

*Justification: To protect the district’s financial interest

and bargaining position.

7) Matters relating to the security of the board, the school, school buildings or facilities, or

the information system of the school.

*Justification: To ensure the security of the school, school buildings or

facilities and/or the information system of the school are not jeopardized.

*Explanation of reason for executive session.

NO BINDING ACTION SHALL BE TAKEN DURING CLOSED OR EXECUTIVE

SESSIONS

When a motion is made to go into executive session, all blanks in the sample motion

must be filled in.

The purpose for the executive session will be one of the seven reasons stated in BCBK.

The time the board will return to the open meeting will be specifically stated. If

necessary, the executive session may be extended with another motion made after the board

returns to open session.

The motion will explain why one of the seven statutorily acceptable reasons was chosen.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 3, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BDA Developing and Adopting Policy (See CM, CMA, GAA and JA)

BDA

The board shall adopt all new policies and delete or modify existing policies. Board

policies, rules and regulations may be amended at any board meeting by a majority vote of the

board. All handbooks shall be approved by the board and adopted, by reference, as a part of

these policies and rules.

Drafting Policy

The superintendent shall draft all recommended policy changes, including new policy

recommendations. The superintendent may involve appropriate staff members, patrons or

students when revising or drafting new policy.

Attorney Involvement

Board policies and rules may be submitted to the legal counsel to determine their

legality before they are submitted to the board.

Policy Dissemination

Changes in board policy shall be disseminated as appropriate. The

superintendent shall develop a procedure to ensure appropriate dissemination

and the destruction or removal of obsolete policies. One hard copy policy book

shall be kept in the central business office. If appropriate, the superintendent

may also designate additional staff members who shall be furnished a policy

book. Current board-approved policies shall be posted on the district website,

or other website designated by the board. Board members, district staff,

patrons and others will be encouraged to use the web site to access current board policy.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BDA Developing and Adopting Policy

BDA-2

This material may be reproduced for use in the district. It may not be reproduced, either in

whole or in part, in any form whatsoever, to be given, sold or transmitted to any person or entity

including but not limited to another school district, organization, company or corporation

without written permission from KASB.

Historical Policy Files

The clerk shall keep an historical set of board policies, which will reflect all revisions,

amendments or other actions pertaining to every policy.

Public Input on Policy

Individuals or groups may submit proposed changes in board policy.

BOE Approved: July 7, 2003; BOE Revised and Approved: January 7, 2008; BOE Approved

KASB Recommendation: August 16, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

School Board Records

(See BCBK, CN, II, and KBA)

The board shall keep records necessary to document board actions.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 15, 2007;

BOE Reviewed and Approved: January 7, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BG Memberships

The board may maintain membership in the Kansas Association of School Boards

and, if a member of KASB, may join and participate in the activities of the National School

Boards Association.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: January 7, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BK Board Self-Evaluation

The board shall conduct an annual self-evaluation. Each board member shall use a self-

evaluation instrument to appraise individual performance or the performance of the board as a

whole. Results of these evaluations shall be discussed at least annually, and revised standards

and priorities shall be developed to guide the board’s development in the coming year.

The board considers the following conditions crucial to self-evaluation:

1. Board members should be involved in developing the standards and process to be

used.

The standards may include, but not be limited to:



educational leadership;



policy development;



board member development and performance;



relationships with the superintendent and other staff members;



communications with the public;



fiscal management;



board meeting organization and committee performance;



relations with cooperating agencies and other governmental organizations.

2. Evaluation shall be at a scheduled time and place with all {at least 6} board members

present.

3. The evaluation shall be a composite of the individual board members’ opinion.

4. The evaluation shall discuss strengths as well as areas needing improvement.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BK Board Self-Evaluation

BK-2

The evaluation results shall be discussed in detail, and the board shall formulate a series

of objectives for the coming year. These objectives shall be stated in the form of behavioral

change or productivity gains.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: January 7, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

C--GENERAL SCHOOL ADMINISTRATION

Goals and Objectives

Ethics

SN An information category since ethics are determined

by a profession and not imposed upon it.

Organization Charts

CD & R (See CC)

Line and Staff Relations

Superintendent of Schools

CEA

Qualifications

CEB

Duties - KSA 12-1678a

CEC

Recruitment

CED & R

Appointment - KSA 72-8202b

CEE

Compensation and Benefits - KSA 72-5412; 72-8202b

CEF (See CEE)

Expenses Reimbursement

CEG (See CEE)

Staff Development Opportunities

CEI & R

Evaluation - KSA 72-9001 et seq.;

CEJ

Separation - KSA 72-5412

CEK

Resignation

CG & R

Administrative Personnel

SN For school management and supervisory personnel

below district superintendent level.

Qualifications and Duties

Recruitment

Assignment

Orientation

Supervision (See GBH) - KSA 72-1111

Time Schedules

Compensation Guides and Contracts - KSA 72-5412

Administrative Intern Program

Personnel

Travel Expense

SN Job descriptions listed and coded (CGBAA,

CGBAB, etc.) job-by-job

CGI (See CEI)

Evaluation - KSA 72-9001 et seq.

CGO & R

Early Retirement Program for Administrative Personnel

CGOA

Administrative Sick Leave Bank (See GCRGA)

Consultants (See BBG)

CK (See CG)

Professional Development Opportunities

CL & R

Councils, Cabinets and Committees

Types and Functions

Method of Appointment

Organization

Reporting

Resources

Personnel

Material

Financial

Liaison

Reporting

Dissolution

Policy Implementation

CMA & R

Administrative Rules

Rules Drafting

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Staff Involvement (See GAC)

Community Involvement

Student Involvement (See JCB)

Rules Adoption

Rules Dissemination

Rules Review (Also BDF)

Administration in Policy Absence

Records (See JR) - KSA 72-5369 to 72-5373

Types

Central Office Records - KSA 45-216 et seq.

Building Records

Public Use (See JRB) - KSA 45-215 et seq.

Disposition (See JRC) - KSA 72-5369 to 72-5373

CO & R

Reports - KSA 72-7801 et seq.

Types

Dissemination - KSA 45-215 et seq.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CA Goals and Objectives

The goal of school administration is to create an environment in which students can

learn more effectively. All administrative duties and functions should be evaluated relative to

the contributions made to improve instruction, increase student learning, and develop

worthwhile citizens. The administration should select staff who will develop student abilities.

The superintendent should possess leadership qualities, which motivate all staff

members

to improve the educational program and attain the board’s goals and objectives. The

superintendent, with the board’s direction, shall mobilize and coordinate all available resources

to develop an educational program designed to stimulate the best effort in all students.

BOE Approved: July 7, 2003; BOE Reviewed and Approved March 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CB Ethics

An administrator's professional behavior must conform to an ethical code. The code

must be both idealistic and practical, so that it can apply to all administrators. The

administrator acknowledges that schools belong to the public and that they must provide

educational opportunities to all. An administrator's actions will be viewed and appraised by the

community, his professional associates, and the students. Therefore, the administrator

subscribes to the following standards:

The administrator: makes the well-being of students the basis for decision making and

action;

Fulfills professional responsibilities with honesty and integrity;

Supports the principle of due process as required by law and protects the civil and

human rights of all individuals;

Obeys local, state and national laws;

Implements the board’s policies, rules and regulations;

Pursues appropriate measures to correct those laws, policies and regulations that are not

consistent with sound educational goals;

Avoids using a position for personal gain;

Accepts academic degrees or professional certificates only from duly accredited

institutions;

Seeks to improve the profession through research and continuing professional

development; and

Honors employment contracts until fulfillment or release.

BOE Approved: July 7, 2003; BOE Reviewed and Approved March 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CD Line and Staff Relations

Line and staff administrators are those employees responsible for discharging various

functions at the building level, (See CC Organizational Charts), and who are concerned with the

management of auxiliary activities and who serve as an advisory or consulting capacity to the

superintendent.

Both line and staff administrators are ultimately responsible to the board for the conduct

of their official duties. Line administrators have direct supervisory responsibilities over

subordinate staff members. Staff administrators shall act as advisors and resource persons to all

line administrators but may, at the discretion of the superintendent or board, exert direct

administrative control over line administrators.

BOE Approved: July 7, 2003; BOE Reviewed and Approved March 3, 2008

CD-R Line and Staff Relations

CD-R

The superintendent's administrative subordinates have authority to administer district

programs assigned to them by the superintendent. These responsibilities may include direct

supervision of line administrators; line administrators may be required to report directly to the

superintendent's designated representative.

Appropriate job descriptions shall be developed by the administration for each line and

staff position and filed with the clerk.

BOE Approved: July 7, 2003; BOE Reviewed and Approved March 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CE Superintendent of Schools

The superintendent shall be the chief administrative head of the school system and shall

have, under the direction of the board, general supervision of all the schools. The

superintendent

is responsible for management of the schools under board policies and is accountable to the

board.

The superintendent may delegate to other school personnel the exercise of any powers

and the discharge of any duties imposed upon the superintendent by these policies or by the

board. The delegation of power or duty, however, shall not relieve the superintendent of

responsibility for the action taken under such delegation.

BOE Approved: July 7, 2003; BOE Reviewed and Approved March 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEA Qualifications

CEA

The superintendent shall have or be eligible for a Kansas District School Administrator

License.

BOE Approved: July 7, 2003; BOE Revised and Approved: March 24, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEB Duties

CEB

The responsibility of the superintendent shall be:

To serve as administrative head of the district;

To keep the board informed on the progress and condition of the schools;

To administer the development and maintenance of an educational program designed to

meet the community’s needs, to study recent educational developments

and to recommend

changes in programs;

To carry out the board’s policies and rules;

To monitor educational policies and to recommend needed changes to the board;

To recommend positions required to provide adequate personnel for the operation of

education programs;

To nominate for appointment, assignment, transfer or termination and to define the

duties

of all personnel, subject to approval of the board;

To supervise the preparation of the annual budget and to recommend it to the board for

consideration;

To advise and recommend in business administration matters;

To study the schools’ needs and to keep the public informed concerning

these needs;

To assure that the district finances are properly managed.

BOE Approved: July 7, 2003; BOE Revised and Approved: March 24, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEC Recruitment

CEC

The superintendent search presents the board with an opportunity to recruit individuals

who will implement the board's goals. The board shall recruit candidates who can best

accomplish this objective. The board shall consider only candidates who meet both state and

local qualifications and who display the ability to successfully carry out the superintendent's

duties.

The board may solicit applications from qualified members of the staff and may list the

vacancy with placement offices.

Applications for the superintendency shall be screened by a professional committee

selected by the board. Finalists’ districts should be visited by persons designated by the board.

Selected candidates shall be interviewed by the board.

BOE Approved: July 7, 2003; BOE Revised and Approved: March 24, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CED Appointment

CED

The board may offer a contract not to exceed three years in length.

BOE Approved: July 7, 2003; BOE Revised and Approved: March 24, 2008

CED-R Appointment

CED-R

The superintendent’s contract shall be considered for renewal

on or before the statutory

date for nonrenewal.

BOE Approved: July 7, 2003; BOE Revised and Approved: March 24, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEE Compensation and Benefits

CEE

Compensation and benefits of the superintendent shall be determined annually by the

board

and shall be based on performance and the ability to carry out the board’s policies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 14, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEF Expense Reimbursement

(See CEE)

CEF

The superintendent’s use of a district motor vehicle

and a district purchasing card shall

be confined to necessary school business. The board shall annually prescribe limits and

restrictions on the use of purchasing cards and shall monitor receipts and reimbursement

expenses. The superintendent’s

purchasing card report shall be included with the board

meeting packet materials. Expenses for district travel in personal vehicles or extended travel

incurred in the performance of official duties shall be reimbursed in accordance with the

provisions of GAN.

BOE Approved: July 7, 2003; Revised July 19, 2004

BOE Reviewed and Approved: April 14, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEG Staff Development Opportunities

(CEE)

CEG

The superintendent shall keep updated on new educational practices by: study, visiting

other districts, attending educational conferences and other means approved by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 14, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEI Evaluation

CEI

The board and the superintendent shall develop an evaluation form that

will provide the basis for formal evaluations and any informal discussions of the

superintendent’s performance. The board shall evaluate the superintendent using the

appraisal instrument in accordance with the minimum statutory requirements for the

first four years of employment and annually thereafter by February 15

. The appraisal

instrument may be used by the superintendent as a self-evaluation instrument prior to

this evaluation by the board.

Each individual board member shall complete and submit appraisal forms to the board

president. The president shall allow time for necessary discussion then formulate a summary of

the individual responses. The summary shall use the same format as the individual board

member’s appraisal form.

The board president shall sign the summary. The board shall review

the summary with the superintendent in an executive session.

After the evaluation is complete, the individual appraisal forms shall be destroyed. The

summary and any written response from the superintendent shall be maintained in the

superintendent’s personnel file.

The superintendent’s evaluation shall be confidential and be made available only to the

board, the superintendent and others as provided by law.

The evaluation instrument shall be on file with the clerk at the district office. Current

evaluation procedures and policies shall be filed with the Kansas State Department of

Education.

BOE Approved: July 7, 2003 BOE Revised and Approved: April 14, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEI-R Evaluation

CEI-R

Purpose

Provide an opportunity for the board and superintendent to meet and discuss the

superintendent’s performance and the district’s management.

Review, clarify and discuss the immediate and long-term goals for the district and

the superintendent.

Establish, clarify and discuss the major functions, responsibilities and roles of the

superintendent and the board.

Facilitate a good working relationship between the board and the superintendent.

Encourage and recognize good administrative performance.

Improve the superintendent’s leadership performance and management of the district

by suggesting areas of responsibility and operating techniques that may be

strengthened.

Set reasonable standards for continued employment of the superintendent.

Procedures

The superintendent shall be evaluated as per state statute; at a minimum.

The board president shall provide all board members with the Superintendent

Evaluation Form at the second board meeting in December.

The board members shall review the procedures and the document for clarity and

understanding.

Board members shall have one week to complete the evaluation document and

return it to the board president.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEI-R Evaluation

CEI-R-2

The board president and vice president shall meet to compile the results from the

individual board members.

The board president and vice president shall meet with the superintendent prior to

the first meeting in January to share the compiled evaluation with him/her.

The board of education and the superintendent shall meet in executive session at a

special meeting held just prior to the first meeting in January to discuss the

evaluation.

The board and the superintendent will cooperatively create job targets for the

superintendent for the coming year.

The board and superintendent will meet twice per year in executive session to

informally discuss progress on job targets.

10.

The clerk of the board will randomly select two-thirds

of the superintendent’s

direct

reports to participate in providing

feedback on the superintendent’s job

performance. Those

selected will receive

a copy of the superintendent’s

evaluation form. Once the form is

completed these forms will be sent directly to the board president to be compiled. The

compiled feedback will be provided to the superintendent in executive session at the first

meeting in

January. This feedback will not be construed as the superintendent’s evaluation.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 14, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEJ Separation

CEJ

The board may elect not to renew the superintendent's contract.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CEK Resignation

CEK

The superintendent may submit a resignation to the board president at a regular or

special meeting. The board will consider the acceptance of the resignation in light of the needs

of the district.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CG Administrative Personnel

The board will employ administrative personnel as needed.

Compensation Guides and Contracts

All administrative personnel shall be compensated for their services with a salary

determined by the board.

Qualifications and Duties

The superintendent shall develop appropriate job descriptions for each administrative

position. When adopted by the board, such documents shall be filed in the central office and

published in the appropriate handbook.

Recruitment

The board delegates to the superintendent the authority to identify and recommend the

appointment of individuals to fill vacant administrative positions.

Assignment

Assignment of administrative personnel shall be recommended to the board by the

superintendent.

Orientation

The superintendent will conduct an appropriate administrative orientation program

designed to acquaint administrators with the district.

Supervision

The superintendent shall be responsible for supervising all administrative personnel.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CG Administrative Personnel

CG-2

Administrative time schedules and work loads shall be dictated by the terms of the

employment contract.

Administrative Intern Program

The board may cooperate with an approved administrator training institution in

establishing an administrative intern program.

Personnel

The administrative staff shall recommend candidates only for those positions authorized

by the board.

Travel Expense

Travel expense for administrative staff shall be provided in accordance with CEF.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CG-R Administrative Personnel

CG-R

The board will solicit the recommendations of the superintendent in appointment,

assignment, transfer, demotion, termination, or non-renewal of any administrative personnel.

Recruitment

All applicants shall be screened by the superintendent, who may use other staff

members

to assist, before recommendations are made to the board.

Expenses incurred by candidates interviewed for an administrative position may be paid

by the district.

Compensation Guides and Contracts

Central staff administrative contracts shall be reviewed annually. The term of each

administrative contract shall be determined by the board. Contract forms for administrators

shall

be drawn by the board’s attorney.

Qualifications and Duties

Referenced to the appropriate job description and handbook.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CGI Evaluation

(See CEI)

CGI

Administrative personnel shall be evaluated in writing by the superintendent in

accordance with the minimum statutory requirements for the first four years of employment and

at least annually thereafter. Administrative personnel files and evaluations shall be available

only to the board, the appropriate administrator, the superintendent and others authorized by

law.

The board's procedures concerning evaluation of district administrators shall be on file

in the central office with the clerk and may be published in the appropriate handbook.

BOE Approved: July 7, 2003; BOE Revised and Approved: April 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CGO

Early Retirement Program for Administrative Personnel

CGO

The Board of Education may offer to administrative personnel an early retirement incentive

program. Administrative personnel are defined as those individuals that are required to

maintain KSDE administrative certification to function in their job titles. Supervisors,

divisional directors, coordinators, and specialists are grouped under Board policy

GCRJ

. The

superintendent of schools is specifically excluded from participation in this policy.

BOE Approved: July 7, 2003; Revised and Approved: December 19, 2005

BOE Reviewed and Approved: May 5, 2008

CGO-R Early Retirement Program for Administrative Personnel

CGO-R

Eligibility

To be eligible for the USD 261 administrative early retirement program an administrator:

1. Must have completed 8 years of employment in the district.

2. All employment during this time must have been at least 1/2 time or more to qualify as

employment.

3. Must be currently employed by USD 261 and

4. Must qualify for early retirement under the KPERS plan of 85 and Out. No minimum

age requirement must be achieved or met.

Program Requirements

The Board of Education may alter the program at any time with notification to terminate,

suspend, or amend the program given to staff with a 30 day written notice of

intent. Staff members already retired and participating in the program will not be

affected by any alteration of the program they originally opted to activate.

Should a retired administrative employee reapply for a position with USD 261 and be

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CGO-R Early Retirement Program for Administrative Personnel

CGO

–

R - 2

offered such, they become ineligible for any future involvement in any form of district-

sponsored retirement.

Administrators electing to participate in the district program that do so the first year they

are eligible under the state KPERS plan of 85 and Out will receive full district program benefits

at the level they qualify. The level of benefits qualified for the first year becomes the base early

retirement amount or figure to be used in all calculations of retirement benefits. Those

administrators electing to take advantage of the early retirement program at the date on or

beyond when they are first eligible do so under the following scale:

First Year Eligible

Full Benefits

Second Year Eligible

90% of Base Early Retirement

Third Year Eligible

30% of Base Early Retirement

Fourth Year Eligible

10% of Base Early Retirement

If an employee does not choose to participate in the early retirement program within the

above four year span, no early retirement program will be available to said employee.

Activation of Program

For an administrative employee to activate early retirement benefits, such notice must be

put in writing and filed with the superintendent no later than May 20 one year prior to

retirement. If requested by the administrator, this information will be held in strict

confidentiality by the superintendent until the administrator submits a formal resignation on or

about the middle of April in the coming school year.

Benefits

Retirees shall be entitled to the following:

a 1) Thirty percent of the retiree's final yearly salary.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

a2) Supplemental salary amounts are excluded from the final salary figure used to

calculate the retirement benefit.

CGO-R Early Retirement Program for Administrative Personnel

CGO

–

R - 3

a3) One percent of the final calculated base benefit for each year of service with the

district in excess of 8 years.

a4) An amount equal to 1 day of sick leave for every 3 days that have been accumulated

at the time of retirement at the employee's current daily rate of pay.

a5) Retirees may remain enrolled in the district sponsored health insurance program if

they so desire with billing and scheduled payment premiums established by the business

department. Should the district not sponsor a group health insurance plan, the Board of

Education is under no obligation to create such for retirees.

a6) The total above amount shall be paid in a single payment on the date of the

employee's last pay period unless otherwise arranged for by the employee with the

business division and approved by the superintendent.

a7) The total early retirement amount to any administrative personnel shall not exceed

75 percent of the first step of the salary schedule for certified teacher personnel.

Other Considerations

Those employees that feel they have unusual or unique circumstances may refer such to

the superintendent for research, review, and consideration.

BOE Approved: July 7, 2003; Revised and Approved: December 19, 2005

BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CGOA Administrative Sick Leave Bank

CGOA

(See GCRGA)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CJ Consultants

(See BBG)

The administration may use professional consultants. Consultants shall be approved by

the board and/or Superintendent in advance.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CK Professional Development Opportunities

The board may require administrators to attend summer sessions, conferences,

workshops or other activities, which will directly benefit the schools. Expenses may be paid by

the district to attend meetings approved by the superintendent.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CL Councils, Cabinets and Committees

The board advocates the administrative team concept of school administration and

hereby establishes an administrative council.

Method of Appointment

All administrators are automatically members of the administrative council.

Organization

The superintendent shall serve as the chair of the administrative council and, with the

recommendations of the council, will determine the council’s organization.

Resources

The administrative council shall have at its disposal all of the personnel resources of the

district normally used by the professional staff. With board approval, the council may utilize

outside consultants and resources to implement the council’s activities.

Material

The administrative council may utilize material purchased by the district to implement

the council’s activities.

Financial

The superintendent may recommend a budget to the board for the administrative

council.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CL-R Councils, Cabinets and Committees

CL-R

Administrative council meetings shall be held at times deemed appropriate by the chair.

All members of the council shall attend regular board meetings of the board unless excused by

the superintendent.

Financial

Funds for the administrative council’s budget shall be included in the district’s general

fund.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 5, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CM Policy Implementation

Failure of any administrative employee to implement board policies may result in

suspension, demotion, probation, nonrenewal or termination of employment in accordance with

procedures set forth in these policies and rules.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CMA Administrative Rules

CMA

The board delegates to the superintendent the responsibility for developing

recommendations, and for designing any necessary arrangements to carry out board policy and

to operate the district’s

schools. These rules and arrangements shall constitute the

administrative regulations governing the schools and shall be considered for approval,

modification or

disapproval by the board.

Staff Involvement

In developing rules, regulations and arrangements

for the district’s operation, the

superintendent shall include at the planning stage representatives of those employees who will

be affected.

The superintendent shall develop procedures utilizing certified and noncertified

employees for the exchange

of ideas and feelings regarding the district’s operation. The advice

given by employees, especially that given by groups designated to represent large segments of

the staff, shall be considered. The board shall be informed of such counsel when reports and

recommendations are made to the board. (See also GAC)

Community Involvement

The superintendent may involve district patrons on committees or study groups

whenever necessary.

Student Involvement

The superintendent is encouraged to consider

students’ opinions concerning the rules

which affect them. (See also JCB)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CMA Administrative Rules

CMA-2

Rules Adoption

The superintendent shall review all proposed rules before they are submitted to the

board. All administrative rules recommended by the superintendent shall be reviewed by the

administrative staff before being submitted to the board for their consideration.

Rules Dissemination

Copies of administrative rules shall be given to all employees who play a role in

enforcing the rules or who will be affected by any rule changes.

Rules Review

Administrative rules adopted by the board shall be subject to frequent review by the

board and the administrative staff.

Administration in Policy Absence

In an emergency when action must be taken where the board has provided no guides for

administrative action, the superintendent shall have the power to act, but any decision shall be

subject to board review at the next meeting. The superintendent should recommend any policy

needs the incident has created.

BOE Approved: July 7, 2003

CMA-R Administrative Rules

CMA-R

No administrative rule shall be in conflict with board policy.

Rules Drafting

All proposed rules shall be submitted to the board attorney or a KASB attorney before

being submitted to the board for final approval.

Staff Involvement

The superintendent and principals may appoint committees for functions not being

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CMA-R Administrative Rules

CMA-R - 2

performed by existing groups or persons.

Each staff or community committee shall act in an advisory capacity to the

administrative officer responsible for the committee’s area. All committees shall terminate no

later than one year after their establishment unless re-established by the board. (See GAC)

Student Involvement

The use of student input in the formation of policies and rules shall normally be

restricted to areas pertaining to attendance center administration.

Administration in Policy Absence

If the superintendent is forced to act in the absence of regular board policy or guidelines

and feels that policy is needed, a proposed board policy may be drafted, together with

appropriate rules, to be presented at the next board meeting.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 19, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CN Public Records

(See BE, CAN, II, HAI, JGGA, and JR et seq.)

The board shall designate a Freedom of Information Officer with the authority to

establish and maintain a system of records in accordance with the Kansas Open Records Act

other applicable laws and may assign another district employee (Board Clerk) to handle

requests for records and to serve as the custodian of the records. The custodian shall

prominently display and distribute or otherwise make available to the public a brochure in the

form prescribed by the local Freedom of Information Officer.

Types of Records

A public record means any recorded information, regardless of form or characteristics

which is made, maintained or kept by or is in the possession of the district, including those

exhibited at public board meetings.

Central Office Records

Records maintained by the superintendent shall include, but not be limited to, the

following: financial, personnel, property (both real and personal) owned by the district.

Building Records

Records maintained by the building principals shall include, but not be limited to, the

following: activity funds, student records, and personnel records.. (See JR et seq.)

Public Access

All records except those subject to exception by the Kansas Open Records Act shall be

open to inspection by the general public during regular office hours

of any school or the district office. The superintendent will establish procedures for making

records available on normal business days when district offices are closed. Copies of open

records shall be available on written request.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CN Records

CN-2

Requests for access to open records shall be made in writing to an official custodian of

district records. The official custodian shall examine each request to determine whether the

record requested is an open record or is subject to an exception by the Kansas Open Records

Act. The custodian shall either grant or deny the request.

If the custodian does not grant the request, the person requesting the record shall receive

a written explanation of the reason for the denial within three days of the request, if an

explanation is requested. If the requester disagrees with the explanation, the freedom of

information officer shall settle the dispute.

To the extent possible, requests for access to records shall be acted on immediately. If

the request is not acted on immediately, the custodian shall inform the requester of when and

where the open record will be made available. The record shall be made available within three

business days of the request. Each custodian shall file all requests and their dispositions in the

appropriate office and make reports as requested by the superintendent or the board.

The board shall annually set a fee for copies of records. Advance payment of the

expense of copying open records shall be borne by the individual requesting the copy. Under

no circumstances shall the documents be allowed out of their usual building location without

approval of the official custodian.

Revenue from copying open records will be deposited in the district’s general fund.

Disposition

All district office records shall be kept for at least the minimum length of time required

by law.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CN Records

CN-3

The clerk is designated as the official custodian of all board records maintained by the

district. Superintendent is designated as official custodian of all district office records

maintained by the district. Each building principal is designated as official custodian of all

records established and maintained at the building level. In addition to those records required

by law, the clerk shall be responsible for preparing and keeping other records necessary for the

district’s efficient operation.

District employees shall follow the guidelines found in the student records policies.

(See JR and JRB)

Retention of Documents in Certain Circumstances (See CAN)

BOE Approved: KASB Recommendation

– –

August 20, 2007; BOE Reviewed and

Approved July 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CNA

Document Production, Including Electronic Information *

CNA

(See BCBK, BE, CN, II, JGGA, JR et seq. and KBA)

Destroying Documents

After the district receives knowledge of legal action against the district or its employees,

no documents or electronic information pertaining to the subject of the action, maintained in

any form, may be destroyed.

BOE Approved: KASB Recommendation

–

August 20, 2007

*For detailed information, see Federal Rules of Civil Procedure 34 Production of Documents,

Electronically Stored Information

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

CO Reports

The board may require reports from the staff.

Types

The superintendent shall

submit to the board an annual report summarizing the district’s

operations for the preceding school year. The superintendent shall present a monthly budget

report to the board. The board delegates to the superintendent the authority to request reports

from any staff member.

Dissemination (See JR et seq.)

The board, upon request, shall receive copies of all reports submitted to the

superintendent. Copies of staff reports may be sent to staff members for their confidential use if

the superintendent approves. Staff reports shall be made public only with board approval.

BOE Approved: July 7, 200, BOE Reviewed and Approved: July 21, 2008

CO-R Reports

CO-R

Types

The superintendent’s annual report shall be submitted to the board

on or before October

1 of the next school year. If the superintendent resigns or leaves the district, the annual report

shall be submitted to the board prior to final payment of compensation under the employment

contract.

The superintendent’s monthly budget report shall be included in the board’s agenda and

shall include each account, the original appropriation, the amount expended to date, the amount

encumbered to date, and the remaining balance in each account.

BOE Approved: July 7, 2003 ; Revised October 18, 2004;

BOE Reviewed and Approved: July 21, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

D--FISCAL MANAGEMENT

Goals and Objectives

Budget Planning

DC & R (See DB)

Annual Operating Budget - KSA 72-8156; 72-8204; 72-7053; 72-8204a

Priorities

Deadlines and Schedules

Encumbrances

Preliminary Adoption Procedures - KSA 79-2927; 79-2929; 79-2933

Publication of Recommendations - KSA 79-2927

Hearings and Reviews (See BCAE) - KSA 79-2927; 79-2929; 79-2933

DFE & R

Investment of Funds - KSA 9-1402 et seq.; 17-5002

DFG (See KG)

Fees, Payments and Rentals - KSA 72-5389; 72-5391

DFK

Gifts and Bequests (See DFG) - KSA 12-1252; 72-1253; 72-8210; 72-8212

DFM

Equipment and Supplies Sales (See DFG) - KSA 72-8212

DH & R

Bonded Employees - KSA 72-8202d

DIC & R

Inventories - KSA 72-126 to 72-129

DJB & R

Petty Cash Accounts - KSA 72-8208

DJE (See DJB)

Purchasing of Goods and Services - KSA 72-8212

Purchasing Authority

DJEB

Quality Control

Specifications

Standardization

Quantity Purchasing - KSA 72-8212; 10-1113

Cost Control

Requisitions

DJED & R

Bids and Quotations Requirements - KSA 72-6760; 72-8404; 75-3740a

DJEE

Local Purchasing - KSA 75-3317 to 75-3322; 72-8212; 10-1113

DJEF & R

Requisition Form

DJEG (See DJEE)

Purchase Orders and Contracts - KSA 10-1113; 60-1111; 72-6760; 75- 3317

to 75-3322; 72-8212

DJEJ (See DJEE)

Payment Procedures - KSA 75-6401

DJFA

Purchasing Authority (See DJED) - KSA 10-1113; 72-8212; 75-3315 to 75-3322

DJFAB

Administrative Leeway (See CMB)

Student Activity Fund Management

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Goals and Objectives

The board shall adhere to strict fiscal accounting procedures as outlined in board

policies and rules. The board shall make an effort to secure goods and services from

responsible merchants and vendors at a price and quality that will enable the staff to fulfill the

district's educational goals.

BOE Approved: July 7, 2003; Reviewed and Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DB Budget Planning

A planned, systematically prepared budget is essential in the management of the district.

The board delegates to the superintendent the authority to develop a budget for the board's

consideration.

BOE Approved: July 7, 2003; Reviewed and Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DC Annual Operating Budget

The district budget shall be prepared by the superintendent in cooperation with selected

district employees and shall reflect the district’s

educational goals.

The superintendent shall follow the adopted budget.

The district shall fund the operating budget according to approved fiscal and budgetary

procedures required by the State of Kansas.

Budget Forms

Budget forms used shall be those prepared and recommended by the Kansas State

Department of Education. Budget summary documents shall be prepared on forms provided by

the Kansas State Department of Education.

Priorities

The board will establish priorities for the district on a short-term, intermediate and long

range basis.

Deadlines and Schedules

Deadlines and time schedules shall be established by the board.

Encumbrances

An encumbrance shall be made when a purchase is made or when an approved purchase

order is processed. All encumbrances shall be charged to a specific fund.

All necessary encumbrances shall be made by the superintendent.

Recommendations

Recommendations of the superintendent and professional staff concerning the district’s

educational program and related budget figures will be presented to the board prior to

submission of the tentative draft budget. All superintendent and staff recommendations will be

presented to the board no later than the regular board meeting in August.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Annual Operating Budget

DC-2

Preliminary Adoption Procedures

The superintendent will be responsible for developing the budget cover letter. It is

recommended that the letter include a restatement of the goals and objectives of the district and

a list of budget priorities. An explanation of line item expenditures will be included in the

letter. Fund expenditures and line categories will also be explained in terms of how the budget

meets the goals and objectives of the district and enhances completion of priority programs. A

preliminary draft

of the district’s budget will be submitted by the superintendent to

the board on or before August each year.

Hearings and Reviews

The board shall conduct budget hearings according to state law.

Management of District Assets / Accounts

The superintendent shall establish and maintain accurate, efficient financial

management systems to meet the district’s fiscal obligations, produce useful information for

financial reports, and safeguard district resources. The superintendent shall ensure the district’s

accounting system provides ongoing internal controls. The superintendent shall review the

accounting system with the board.

All employees, board members, consultants, vendors, contractors and other parties

maintaining a business relationship with the district shall act with integrity and due diligence in

duties involving the district’s fiscal resources.

The superintendent shall develop internal controls that aid in the prevention and

detection of fraud, financial impropriety or irregularity. Each member of the management team

shall be alert for any indication of fraud, financial impropriety or irregularity within his/her area

of responsibility.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Annual Operating Budget

DC-3

Reporting Fraud

An employee who suspects fraud, impropriety or irregularity shall promptly report those

suspicions to the immediate supervisor and / or the superintendent. The superintendent shall

have primary responsibility for any investigations, in coordination with legal counsel and other

internal or external departments and agencies as appropriate.

BOE Approved: July 7, 2003; Reviewed and adopted September 4, 2007; Reviewed and

Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFE Investment of Funds

DFE

The investment of school district monies shall be the responsibility of the

superintendent, business manager and/or the district treasurer.

Any monies not immediately required for the purposes for which the monies were

collected or received, shall be invested as provided by current statute.

Posting Securities

All investments of district monies shall be secured by F.D.I.C. coverage, a pledge of

direct federal obligations or direct guaranteed federal agency deposits in accordance with

requirements of state law. Exceptions to the required posting of securities shall be only as

provided by law and approval of the board.

BOE Approved: July 7, 2003

DFE-R Investment of Funds

DFE-R

All offerings of monies for investment shall state the amount to be invested and the

maturity date of each investment.

All banks and savings and loan associations with offices located within the district shall

be given an opportunity to bid on all monies offered for investment. All bids shall be specified

on the basis of simple interest.

Distribution of monies for investment shall be as follows:

The treasurer or other person designated by the board shall inform each eligible bank

and savings and loan association of the total amount of

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFE-R Investment of Funds

DFE-R-2

money to be invested on a specified date and the maturity date of the investment. Each bank or

savings and loan association bidding shall submit a

single bid of the rate of interest it would pay on all or part of the funds to be invested.

Monies shall be invested with the highest bidder in such amount as the bidder will

accept, and any remaining amounts shall be invested with the next highest bidders in order of

interest rate offered. No bidder shall be eligible to receive any funds in the same offering at a

rate lower than its single bid.

No bid less than the most recently determined investment rate as determined by the state

treasurer shall be accepted. No funds will be invested for maturities of more than two years.

Any monies not otherwise invested in eligible banks and savings and loans located in

the district due to their inability, for whatever reason, to accept the funds, shall be invested in

secured deposits in banks or savings and loans which have offices located in counties in which

a part of the school district is located.

Any monies not invested in banks and savings and loans in the district or located in

counties in which a part of the school district is located may be invested in the municipal

investment pool fund or United States Treasury bills or notes as authorized by Kansas law.

Monies available for reinvestment as a result of maturities may be reinvested with the

bank or association holding such monies provided the

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFE-R Investment of Funds

DFE-R-3

bank or savings and loan association agrees to pay the same or higher rate as that offered by the

highest bidder at the time of re-offer.

In the event of identical high bids, the allocation of monies to be invested between the

high bidders shall be at the discretion of the superintendent.

The treasurer shall record the following information: the date of each offering; the

name of each bank or savings and loan association notified; the name of the officer notified; the

bid, carried to five decimal places (.11111); the amount of monies the bank or savings and loan

association is willing to accept at the rate bid.

To be eligible to receive invested funds or deposits from the district, any otherwise

eligible bank or savings and loan association shall have on file in the office of the district

treasurer a letter requesting its inclusion in the bidding process and providing proper assurance

of compliance with requirements of applicable laws and board policy relating to maintenance of

proper security and assurance of its membership in good standing consistent with current

federal regulations. The superintendent shall report monthly to the board on the district's

investments.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFG Fees, Payments and Rentals (See KG)

DFG

Proceeds from fees for building or equipment use or rental will be credited to the capital

outlay fund.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFK Gifts and Bequests

DFK

Income derived from gifts and bequests will be credited, if possible, to the fund

requested by the donor. If the request of the donor cannot be fulfilled, said gift or bequest will

be deposited in the capital outlay funds of the district or any other fund specified by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 20, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DFM Equipment and Supplies Sales

DFM

Excess or unusable district-owned equipment and supplies will be disposed of at the

discretion of the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Bonded Employees

The board shall purchase a blanket or surety bond for school employees. The amount of

the bond shall be determined by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

DH-R Bonded Employees

DH-R

A surety bond in the amount of $50,000 is required for the treasurer, clerk and

superintendent. A blanket bond shall be purchased by the board for district employees as

follows: Senior High Building principal $20,000 Other employees $10,000.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DIC Inventories

DIC

An accounting will be made annually for all district-owned property, real and personal.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

DIC-R Inventories

DIC-R

An inventory record system shall be developed by the superintendent. All inventory

records shall be annually updated showing deletions and additions, the estimated value, original

cost (where available), date of purchase, serial numbers (where available) and location and

condition of each piece of district-owned property.

Each building principal shall take an annual inventory of district-owned property under

the direction of the superintendent. Inventory forms shall be developed by the superintendent.

One copy of each inventory taken in an attendance center shall be filed in that building, and one

copy shall be filed in the central office with the clerk.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJB Petty Cash Accounts

DJB

Per KSA 72-8208, the board of education may authorize by resolution the establishment

of petty cash funds from which to make needed expenditures for school district purposes in

emergencies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

DJB-R Petty Cash Accounts

DJB-R

The board of education shall authorize by resolution annually the general purpose for which

petty cash funds are to be established, where they are to be established, the employee(s)

authorized to administer the petty cash fund and designate an amount of moneys, not to exceed

$1,500.00, to be maintained in the petty cash funds.

The employee(s) authorized to administer any petty cash fund established by any resolution

shall keep a record of all receipts and expenditures from the fund, and shall monthly have those

funds replenished by payment from the appropriate funds of the school district to the petty cash

fund.

The fund shall be kept separate from all other funds and be used only for authorized

expenditures and itemized receipts shall be taken for each expenditure. No part of the fund may

be loaned or advanced against the salary of any employee. Expenditures from the petty cash

fund shall not be made for purchases or services, which exceed $50 unless authorized by the

Assistant Superintendent of Business/Finance. All employees entrusted with the administration

of petty cash funds under authority of the above statute shall be bonded by the school district.

Approved: May 17, 1982 / Reviewed & Approved: November 16, 1987 / Revised and

Approved:

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJE Purchasing

DJE

The purchasing, receiving, storing and distribution of supplies, equipment and services

for use in the district shall be managed efficiently and economically.

Purchasing Authority

The board shall appoint the superintendent or designated representative as the

purchasing agent for the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEB Quality Control

DJEB

The board reserves the right to establish the specifications for and quality of goods or

services purchased by the district.

Specifications

It is the responsibility of the originator of a purchase request to see that all specifications

requested are complete.

Standardization

Whenever possible, standard lists of supplies and equipment shall be developed in all

budget areas.

Quantity Purchasing

Quantity purchasing is encouraged.

Cost Control

The board reserves the right to maintain cost control authority over any goods or

services.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 3, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJED Bids and Quotations Requirements

DJED

All purchases requiring competitive bids shall be made in accordance with current

statutes.

The purchasing agent shall develop and maintain lists of potential suppliers. Bid lists

shall be used to notify potential bidders.

Any supplier may be included in the list upon request. All bid lists shall be reviewed

annually by the purchasing agent.

A copy of this policy shall be given to all bidders upon request.

All bids and supporting documentation shall be retained in the district office with the

clerk for a period of three years after bids have been opened.

Bid Specifications

All bid specifications shall be written by the district’s purchasing agent.

Specifications

shall include, when necessary: required performance, surety, bid and statutory bond

information; compliance with preferential bid law; financial statements; the board’s right to

reject any or all bids; compliance with all federal, state and local laws, ordinances and

regulations; the date, time and place for the opening of bids; and other items as the board

directs.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJED-R Bids and Quotations Requirements

DJED-R

Procedure

All bids must be submitted to the Business Office in sealed envelopes with the name of

the bidder and the date of the bid opening plainly marked in the lower left-hand corner of the

envelope. All bids shall be opened publicly on the stated day and time. All bidders and other

interested persons may be present when the bids are opened.

Bids may be opened by the purchasing agent or other person designated by the board

and such opening shall be witnessed by one other district employee. The bids shall then be

arranged in order from low to high before they are presented to the board for action.

Responsible Bidder

All bids shall be awarded to the lowest responsible bidder. The board remains the sole

judge of whether or not a bidder is “responsible.” Criteria

that may be used to judge

“responsible”, by way of illustration and not limitation, are: financial standing, reputation,

experience, resources, facilities, judgment and efficiency.

The

board may investigate the “responsibleness” of any bidder by using information at

hand to form an intelligent judgment, such as the district’s

architect, previous clients of the

bidder, their own investigation, or an outside investigation agency.

Bid Specifications

The board shall avoid negotiation of bid specifications after bids have been accepted and

shall correct specifications if they are inadequately written and request new bids. If an error is

discovered in the bid specifications all bids shall be returned unopened and the project shall be

rebid using corrected and/or amended specifications.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJED-R Bids and Quotations Requirements

DJED-R-2

Withdrawal of Bids

Any bid may be withdrawn and/or corrected prior to the scheduled time for opening of

bids and no later than two days after the bids have been opened if a non-judgmental error has

been made. Any bid received after the publicized date and time shall not be considered by the

board.

Rejection of Bids

The board reserves the right to reject any and all bids and to ask for new bids. This

reservation shall be specified in the publication or notification of bid letting.

The board reserves the right to waive any informalities in, or reject any parts of a bid.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEE Local Purchasing

DJEE

The purchasing agent shall make purchases from local vendors when the price,

availability of the product and service are competitive with outside vendors for purchases not

subject to the bidding law. The board shall not grant preferential bid percentages to local

contractors or businesses except as provided by statute.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEF Requisitions

DJEF

The purchasing agent shall develop a requisition form to be used by staff members

requesting that certain goods be purchased for the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

DJEF-R Requisitions

DJEF-R

All requisitions shall be submitted to the purchasing agent at a time so designated. After

a purchase order has been issued, the number of the purchase order shall be recorded on the

requisition, and the number of the requisition shall be recorded on the purchase order. After

processing, the original copy of the requisition shall be filed in the office of the purchasing

agent in numerical sequence.

School letterhead paper shall not be used in ordering supplies and equipment for the

personal use or purchase by employees.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEG

Purchase Orders and Contracts

DJEG

The purchasing agent shall develop an order form compatible with the requisition form

to be used in purchasing goods, and shall be authorized to sign all purchase orders.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

DJEG-R Purchase Orders and Contracts

DJEG-R

Each purchase order shall include:

A specification of the item which adequately describes the characteristics and the

quality standards; a quoted, firm, net, delivered price, whenever possible, and prices shown

both per unit and as extended; clear delivery instructions which include time and place; a

signature of the purchasing agent and budget account code number; and the appropriate address

and telephone number.

All purchase orders shall be numbered in sequence; sufficient copies will be made to

meet distribution requirements.

A verbal order, subject to subsequent confirmation by a written purchase order, may be

issued only in cases where a bona fide emergency exists. Whenever possible, a purchase order

number should be given to the supplier. A confirming requisition/purchase order shall be

issued immediately thereafter and clearly marked as such.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 17, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJEJ Payment Procedures

DJEJ

The superintendent shall recommend payment to vendors and suppliers for goods and

services upon satisfactory receipt of all goods or completion of all services and for which there

is a district purchase order number issued as provided for in board policy. (See DJEG)

The board shall consider payment of bills recommended for payment at regular board

meetings except as provided for in policy. (See DJFAB)

The board may designate one or more employees to pay bills in advance of any board

meeting in order to avoid a penalty for late payment or to take advantage of any early payment

discount, or to reimburse employees for expenses in excess of $100.

BOE Approved: July 7, 2003; Revised January 10, 2005; BOE Reviewed and

Approved: December 1, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJFA Purchasing Authority

DJFA

The superintendent is authorized to execute contracts on behalf of the district for the

purchase of goods and services if the amount is less than $20, 000. The board shall receive

reports on any contracts.

BOE Approved: July 7, 2003; BOE Revised and Approved: July 21, 2003; BOE Reviewed and

Approved: December 1, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DJFAB Administrative Leeway (See CMA)

DJFAB

In an emergency, the superintendent shall have the authority to make expenditures

necessary to prevent additional damage to district property, to keep the schools open or to

reopen schools. Emergency purchases shall be ratified by the board at the next regular or

special board meeting.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 1, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

DK Student Activity Fund Management (See JH)

Any activity which involves the expenditure of activity funds shall be subject to prior

approval of the principal.

Activity Fund Management

The building principals shall maintain an accurate record of all student activity funds in

the respective attendance centers. No funds shall be expended from these accounts except in

support of the student activity program. No activity account shall have a negative balance.

The board shall receive a monthly report on all activity accounts.

All student activity funds will be audited annually at the same time as the general fund

budget.

Activity Fund Deposits

Activity funds from gate receipts or other sources may be deposited directly into a bank

account maintained for this purpose.

Inactive Activity Funds (See JH)

The board will assume control of all inactive activity funds and disburse those funds to

other activity accounts or expend the funds as directed by the board.

Each student activity fund shall have an employee in charge of the fund. The employee

shall be responsible for making a monthly report to the superintendent and the board.

The monthly student activity report shall show opening and closing balances of each

fund. The report shall also show the total amount of deposits and an itemized list of

expenditures.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Student Activity Fund Management (See JH)

DK-2

Activity Fund Management

All payments from student activity funds shall be made from purchase orders signed by

the employee responsible for the fund.

Receipts shall be kept for all revenue deposited into the activity fund of each attendance

center. All payments from the activity fund shall be by checks provided for that purpose.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 1, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

E--BUSINESS MANAGEMENT

SN Excludes fiscal management.

Goals and Objectives

EB & R

Buildings and Grounds Management - KSA 58-1301 to 58-1305; 12-1769; 72-8212

EBA & R

Insurance Program - KSA 72-8401 et seq.

Casualty - KSA 72-8401 et seq.

Liability - KSA 72-8401 et seq.

EBAA & R

Workers' Compensation

EBB

Safety

Fire Prevention - KSA 31-150; 31-133

Warning Systems - KSA 31-133

Safety Inspections (See JGF)

Heating and Lighting

EBBA & R

Hazardous Waste Inspection and Disposal

EBBD & R

Emergency Closings (Also AFC; See JGFC)

EBBE & R

Emergency Drills (Also JGFA)

EBBF & R

Crisis Planning (See EBBD)

EBC

Security - KSA 72-8222

EBCA

Vandalism

Vandalism Protection (See EBC)

Vandalism: Restitution for Damage - KSA 72-5386

Offering a Reward - KSA 12-1672a

Return of School Property

EBE & R

Cleaning Program - KSA 65-202; 72-8212; 72-1033

Sanitation

EBI & R

Long-Range Maintenance Program

EBJ (See EBI)

Records

EC & R

Equipment and Supplies Management

Receiving

Equipment Maintenance

ECH

Printing and Duplicating Services

Student Transportation Management (See JGG) - KSA 72-8301 et seq.

EDAA

School Vehicles (Buses) - KSA 72-8301 et seq.

Liability

Safety - KSA 72-8301 et seq.

Safety Inspection

Scheduling and Routing

Records

Licensing of Drivers

EDDA

Special Use of School Buses

Food Service Management - KSA 72-5112 et seq.; 72-5213; 72-5113

Sanitation Inspections (See EBE)

Records

Data Management - KSA 75-4707; 72-8227; 72-7527; 72-7528; 45-215

et seq.

SN For policies of a general nature on the generation and

control of statistical and other information as desired

by the district and/or required by state and federal

regulations. See also "Records" and "Report" in Index.

Data Dissemination

To Education Agencies (See MI)

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Goals and Objectives

The district's business affairs shall be managed in the most economical and efficient

manner possible.

The superintendent has authority to manage the district's business affairs.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EB Buildings and Grounds Management

All district buildings and property shall be maintained and inspected on a regular basis.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

EB-R Buildings and Grounds Management

EB-R

The superintendent shall develop a comprehensive program, which will ensure proper

maintenance of all district-owned property.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBA Insurance Program

EBA

All district-owned property, real and personal, will be insured to cover losses from

natural causes, fire, vandalism and other casualties. Insurance shall also cover theft of district

monies.

Liability Other Than For Vehicles to the extent permitted by law, the board may insure

all employees against legal action arising out of the performance of any authorized duties. The

board may authorize the district to join a group-funded pool to provide insurance coverage for

the district.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

EBA-R Insurance Program

EBA-R

The district may designate one or more insurance agents of record. The superintendent

may work with the insurance agent of record or group-funded pool to develop adequate

insurance programs and/or proposals covering the district's employees and property.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBAA Workers Compensation

EBAA

The district will participate in workers compensation as required by current statute. The

combined workers’ compensation benefits and salary received under allowed sick leave, or

other available leave, shall not exceed one full day's pay.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

EBAA-R Workers Compensation

EBAA-R

All employees of the district shall be covered by workers compensation. Workers

compensation coverage is provided for all employees regardless of assignment, length of

assignment, and/or hours worked per day. Benefits are for personal injury from accident or

industrial diseases arising out of and in the course of employment in the district.

The workers compensation plan will provide coverage for medical expenses and wages

to the extent required by statute to those employees who qualify; however, the amount of

workers compensation benefits and sick leave benefits shall not exceed a regular daily rate of

pay. An employee using sick leave, or other available leave, in combination with workers

compensation will be charged for one full or partial day of sick leave, as provided for in the sick

leave policy or the negotiated agreement, for each day of absence until the employee’s sick

leave is exhausted.

Any employee who is off work and drawing workers compensation shall be required to

provide the clerk of the board with a written doctor’s release before the employee is allowed to

return to work. In addition, should the employee be released to return to work by a doctor and

fail to do so, all benefits under sick leave shall be ended and those benefits under workers

compensation shall be restricted as provided by current statute.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBAA-R Workers Compensation

EBAA-R-2

Choice of Physician

The board shall have the right to choose a designated health care provider to provide

medical assistance to any employee who suffers an injury while performing their job.

BOE Approved: July 7, 2003; Reviewed and Approved: December 15, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBB Safety

EBB

The district shall make reasonable efforts to provide a safe environment for students and

employees.

Safety Rules

The superintendent and staff shall develop necessary rules and regulations for student

safety in school and at school activities.

Safety Unit

Teachers who instruct in hazardous curriculum areas will teach a unit each year or

semester dedicated to safety rules inherent in the particular subject matter.

Appropriate safety signs, slogans or other safety items shall be posted on or in the near

vicinity of potentially dangerous devices or machinery.

No student will be permitted to participate in the class until satisfactory knowledge of

the safety rules are demonstrated to the teacher. Teachers will conduct periodic reviews of

safety rules during the school year.

Warning System

The board will seek to cooperate with local government officials, emergency

preparedness authorities and other related state agencies to maintain adequate disaster warning

systems.

Safety Inspections

The superintendent, building principals and/or maintenance personnel will regularly

inspect each attendance center, playground and playground equipment, boilers, bleachers and

other appropriate areas to see that they are adequately maintained. Written records of these

inspections shall be maintained.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBB Safety

EBB-2

If repairs are necessary, the individual conducting the investigation shall immediately

inform the building principal, superintendent or immediate supervisor in writing. Necessary

steps either to repair or to remove the defect will be taken as soon as possible. Defects requiring

expenditure of money in excess of $20,000.00 will be reported to the board. Any defects not

immediately removed, repaired or otherwise eliminated shall be blocked off with fences or

other restraining devices.

Heating and Lighting

All furnaces, boilers and lighting fixtures will be inspected annually to ensure safety for

students, district employees and patrons. These devices shall meet minimum state and federal

standards.

BOE Approved: July 7, 2003; BOE Reviewed and adopted the KASB Recommendation:

August 18, 2008; BOE Reviewed and approved February 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBA Hazardous Waste Inspection and Disposal

EBBA

Inspection

Regular inspection of district facilities for hazardous waste shall be conducted by the

Director of Facilities/Maintenance. Written records of these inspections shall be maintained.

Disposal

When hazardous waste material is produced in a class, or otherwise located in the

district, its disposal shall be in accordance with state and federal rules and regulations, or

current law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 16, 2009

EBBA-R Hazardous Waste Inspection and Disposal

EBBA-R

Inspection and Disposal

The superintendent shall develop written rules and procedures for notifying district

administrators that hazardous waste has been discovered and/or produced and rules for

reporting the proper disposal of waste. These rules and regulations shall be distributed to all

staff members in classified and certified handbooks.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBD Evacuations and Emergencies

EBBD

If an emergency interferes with the normal conduct of school affairs, students may be

dismissed from school only by the superintendent. A plan for emergency dismissal of students

during the school day shall be developed by the superintendent and approved by the board. A

copy shall be filed with the clerk and procedures for dismissal shall be given to parents and

students at the beginning of each school year.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 16, 2009

EBBD-R Evacuations and Emergencies

EBBD-R

School will not be dismissed early because of an emergency when the safety of students

and teachers is better served by remaining at school.

During an emergency period when there is insufficient warning time, the district will

keep all students under school jurisdiction and supervision. The staff shall remain on duty to

supervise students during this time. Parents may come to school and pick up their children.

Students shall be released according to board policy for release of students during the school

day. (See JBH)

School-Closing Announcements

When the superintendent believes the safety of students is threatened by severe weather

or other circumstances, parents and students shall be notified of school closings or cancellations

by announcements made over radio/TV station(s), in the Wichita area.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBD-R Evacuations and Emergencies

EBBD-R-2

Bomb Threats

If there is a bomb threat or similar emergency, the principal shall see that students are

escorted to a safe place. The principal shall notify law enforcement agencies of the threat and

request a thorough inspection of the buildings and grounds. Other contingencies as noted in the

crisis plan shall be followed.

If it is determined that no danger exists to the students’ safety and if there is time

remaining in the school day, school shall be resumed.

Planning for Emergencies

Each building principal shall develop appropriate emergency procedures, which shall be

included in the district’s crisis, plans. (See EBBF) As appropriate, portions of the crisis plan

developed shall be held in strict confidence by staff members having direct responsibility for

implementing the plan.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBE

Emergency Drills

EBBE

Building principals shall be responsible for scheduling and conducting emergency drills

as required by law and for ensuring students are instructed in the procedures to follow during

the emergency drill and in an actual emergency.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 23, 2009

EBBE-R Emergency Drills

EBBE-R

Each building principal shall develop a written plan for specific emergency drills

required by law. The plan shall include specific arrangements for the evacuation of mobility

impaired and other individuals who may need assistance from staff members to safely exit the

building.

Each principal shall conduct briefings with the staff concerning the emergency plan.

Each teacher shall explain the plan to students under their jurisdiction prior to a date

established by the principal. Within one-week thereafter, the building principal shall conduct a

surprise drill. Other drills shall be held at times determined by the building principal.

However, at least one of the three tornado drills required by law shall be held prior to the

tornado season beginning each April.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBE-R Emergency Drills

EBBE-R-2

Building principals shall provide parents with a copy of the emergency plans at the

beginning of each school year. Each emergency drill plan shall be reviewed by the

superintendent and filed with the clerk.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 23, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBBF Crisis Planning (See EBBD)

EBBF

The superintendent, in cooperation with each building principal, shall develop a plan to

deal with crises in an attendance center. Each plan shall be approved by the board before it is

implemented.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 23, 2009

EBBF-R Crisis Planning

EBBF-R

A copy of the plan shall be on file in each building and with the clerk.

Building principals shall train staff to implement the building plan. As necessary,

students and parents will be informed about details of the plan.

Crisis plans shall be subject to regular review by the administration. If a plan is

implemented, the board shall receive a report on how well the plan worked. If necessary, the

report shall include recommended changes.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 23, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBC Security and Safety

EBC

Security devices may be installed at district attendance centers. Other measures may be

taken to prevent intrusions or disturbances from occurring in school buildings or trespassing on

school grounds. The district will cooperate with law enforcement in security matters and shall,

as required by law, report felonies and misdemeanors committed at school, on school property

or at school-sponsored activities.

Reporting Crimes at School to Law Enforcement

Any district employee who knows or has reason to believe any of the following has

occurred at school, on school property or at a school-sponsored activity shall immediately

report this information to local law enforcement: an act which constitutes the commission of a

felony or a misdemeanor; or an act which involves the possession, use or disposal of explosives,

firearms or other weapons as defined in current law.

It is recommended the building administrator also be notified.

Reporting Certain Students to Administrators and Staff

Administrative, professional or paraprofessional employees of a school who have

information that a pupil has engaged in the following shall report the information and the

identity of the pupil to the superintendent. The superintendent shall investigate the matter and

if it is determined the student has been involved in the following, the superintendent shall

provide information, and the identity of the student to all employees who are involved or likely

to be directly involved in teaching or providing related services to pupil:



Any pupil who has been expelled for conduct, which endangers the safety of others.



Any student who has been expelled for commission of felony type offenses;



Any student who has been expelled for possession of a weapon;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBC Security and Safety

EBC-2



Any student who has been adjudged to be a juvenile offender and whose offense, if

committed by an adult, would constitute a felony, except a felony theft offense

involving no direct threat to human life;



Any student who has been tried and convicted as an adult of any felony, except theft

involving no direct threat to human life.

Annual Reports

The principal of each building shall prepare all reports required by law and present them

to the board and the state board of education annually. Reports shall not include any personally

identifiable information about students. These reports and this policy may be made available

upon request to parents, patrons, students, and employees and others who request the

information.

Staff Immunity

No board of education, board member, superintendent of schools or school employee

shall be liable for damages in a civil action resulting from a person's good faith acts or omission

in complying with the requirements or provisions of the Kansas school safety and security act.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 23, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBCA Vandalism

EBCA

Vandalism Protection

All school personnel shall report any vandalism to their immediate supervisor. School

personnel are expected to lock or otherwise secure any files, records, safes or similar

compartments at the close of each school day.

In the event of vandalism, the board may offer a reward according to law.

Restitution for Damages

The board shall seek restitution according to law for loss and damage sustained by the

district.

The principal shall notify the superintendent of any loss of, or damage to, district

property. The superintendent shall investigate the incident. The cost involved in repairing the

damage and/or replacing equipment will be determined after consultation with appropriate

personnel.

When a juvenile is involved, the superintendent shall contact the parents and explain

their legal responsibility. The parents shall be notified in writing of the dollar amount of loss or

damage. Routine procedures will be followed for any necessary follow-up to secure restitution

from the responsible party.

Restitution payments shall be made by juveniles or their parents to the business office,

and accounts shall be kept. Persons of legal age shall be held responsible for their own

payments. If necessary, provisions may be made for installment payments.

Accounts not paid in full within the specified time may be processed for legal action.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBCA Vandalism

EBCA-2

Return of School Property

School property must be returned by students. If a student does not return district

property, the superintendent may take action allowed by law.

Offering a Reward

The board may offer a reward for information leading to the discovery, arrest and

conviction of persons committing acts of vandalism. The offer will conform to state law and

the policy adopted by the board.

When the board decides to offer a reward, the notice to be published by the

superintendent shall conform to the following:

The board of education, as authorized by K.S.A. 12-1672a, hereby offers up to a $500.00

reward to any person who first provides information leading to the discovery, arrest and

conviction of the person or persons responsible for acts of vandalism on property, real or

personal, owned by the school district or rightfully located on school district premises by its

employees or students.

Persons having any knowledge are urged to contact the superintendent of schools at 1745 W.

Grand, Haysville, KS 67060, telephone 316-554-2200. The board reserves the right to

determine the deserving recipients of the reward in the event of corroborating and

supplementary information.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBE Cleaning and Maintenance Programs

EBE

The superintendent shall develop building and grounds cleaning and maintenance

programs for board approval. After approval the plans shall be shared with the appropriate

administrators and classified staff.

Sanitation

The superintendent shall develop cleaning schedules to see that all attendance centers

and grounds are free from litter and refuse.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

EBE-R Cleaning and Maintenance Programs

EBE-R

Cleaning, sanitation and routine maintenance plans shall be developed by the

superintendent and may be published in the appropriate handbook(s) or job descriptions and/or

employment contracts after board approval.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBI Long-Range Maintenance Program

EBI

The superintendent shall develop annually priority lists outlining long-range

maintenance of school property, buildings and grounds.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

EBI-R Long-Range Maintenance Program

EBI-R

The superintendent shall present a report to the board annually concerning the district's

maintenance priorities. A cost analysis report shall be attached to the report.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EBJ Records

EBJ

All records pertaining to district-wide maintenance costs shall be filed in the central

office. When practical, a cost analysis of existing and proposed maintenance programs shall be

developed by the superintendent.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Equipment and Supplies Management

The superintendent shall keep up-to-date inventory records on all equipment and

supplies.

Receiving

All packing lists will be checked against all invoices for accuracy by the superintendent

or person responsible for receiving supplies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 18, 2009

EC-R Equipment and Supplies Management

EC-R

A quantity control system is needed in order to prevent shortages or mismanagement of

district-owned equipment or supplies. The system shall be kept up-to-date and be accurate

enough to provide information for budget preparation each year.

Receiving

Upon verification by the purchasing agent that receivables are in order, the merchandise

shall be sent to the appropriate location as soon as possible. Each building principal shall be

responsible for the allocation or storage of all supplies and equipment. If the items cannot be

delivered to the proper destination, they will be stored in an appropriate storage area.

Back orders shall be filed with the invoice and attached to the purchase order. Periodic

checks shall be made to determine whether back orders have been filled and delivered.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 18, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ECH Printing and Duplicating Services

ECH

The copyright laws of the United States make it illegal for anyone to duplicate

copyrighted materials without permission. Severe penalties are provided for unauthorized

copying of all materials covered by the act unless the copying falls within the bounds of the

"fair use" doctrine.

Any duplication of copyrighted materials by district employees must be done with

permission of the copyright holder or within the bounds of "fair use."

The legal or

insurance protection of the district shall not be extended to school employees who violate any

provisions of the copyright laws.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 18, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Student Transportation Management (See EDDA and JGG)

Use of buses by the district shall conform to current state law. At times it may be

expedient to pay mileage to parents who transport their child to a specified point to meet the

bus, or to provide private transportation in lieu of providing bus service. Mileage payments to

parents may be made only with board approval.

Except as may be permitted elsewhere in policy, district buses shall not be available for

use by outside groups.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 18, 2009; BOE Approved

KASB Recommendation: August 16, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EDAA School Vehicles (District-Owned Buses) (See ED, JBCA, and JGG)

EDAA

School buses and other school vehicles will not be loaned, leased or subcontracted to

any person, groups of persons or organizations except as allowed by law subject to board

approval.

Liability

All school vehicles will be adequately insured.

Safety

Every school vehicle driver shall have authority and responsibility for the passengers

riding in school vehicles.

Students or other persons riding school buses who violate district bus passenger rules

will be reported to the proper administrative official. Violations of these rules may result in

disciplinary action by school officials.

Speed Limits

The board may set speed limits for district buses, which may be lower than state-

allowed maximum speed limits.

Safety Inspection

The superintendent shall be responsible for bus and other transportation inspections.

Defects found in school vehicles shall be repaired as soon as possible. The director of

transportation shall be responsible for keeping school vehicles in good operating condition.

Scheduling and Routing

Scheduling and routing shall be the responsibility of the superintendent.

Bus and transportation schedules and routing maps will be updated annually prior to the

opening of school.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EDAA School Vehicles

EDAA-2

Records

Every bus or other driver of school vehicles will keep accurate records pertaining to

each assigned vehicle. The types of records shall be developed by the superintendent.

Any record developed by the district for the purpose of monitoring vehicle use will

include but will not be limited to the following information: miles driven each trip, gas and oil

usage, purpose of the trip, destination, time of departure and time of return. Such records will

be signed by each driver at the conclusion of each trip and submitted to the person responsible

for collection of these records. An annual summary report will be used in the compilation of

the district's budget. A copy of the annual report may be given to the board on or before the

regular board meeting in June or upon request.

Licensing of Drivers

It shall be the responsibility of all school bus drivers to register with the superintendent

annually the validity of license certification by the Kansas Department of Revenue. If a school

bus driver's license is suspended or revoked at any time, the suspension or revocation shall be

reported to the superintendent and the employee shall immediately cease driving a school bus.

School bus drivers shall receive a copy of this policy annually on registering their driving

certification with the superintendent.

Housing of School Vehicles

All school vehicles shall be housed in areas designated by the superintendent. Buses

may be housed in the district's central storage area or assigned to a designated driver who may

then house the bus as directed.

If district cars or vans are assigned to designated employees, the employee shall be

responsible for the proper care, maintenance and housing of the vehicle either at a district-

owned site or at the employee's residence.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EDAA School Vehicles

EDAA-3

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 18, 2009; BOE Approved

KASB Recommendation: August 16, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EDDA Special Use of School Buses (See ED)

EDDA

The board may allow for special uses of district buses using guidelines established in

this policy. Transportation fees may be charged to offset totally or in part the cost of approved

special trips. Revenues received by the board under the provisions of this policy shall not be

considered a reduction of operating expenses of the school district. Groups allowed use of buses

under this policy are responsible for the care and cleaning of the buses, and for the supervision

of passengers. The types of groups allowed, and the restrictions placed on the activities these

groups may sponsor while using district transportation, shall be approved by the board and filed

with the clerk. Groups allowed use of district buses may not travel outside Kansas.

Special uses will not be approved without insurance coverage.

The board may allow the following special uses for district owned buses:

• Parents and/or other adults when traveling to or from school-related

functions or activities;

• Students traveling to or from functions or activities sponsored by organizations, the

membership of which is principally composed of children of school age;

• Persons engaged in field trips related to an adult education program maintained by the district;

• Governing bodies of townships, city or county who transport individuals, groups or

organizations;

• Nonpublic school students when traveling to or from

interschool or intraschool functions or

activities;

• Community college students enrolled in the community college to or from attendance at class

at the community college or to and from functions or activities of the community college.

COKASB. This material may be reproduced for use in the district. It may not be reproduced,

either in whole or in part, in any form whatsoever, to be given, sold or transmitted to any person

or entity including but not limited to another school district, organization, company or

corporation without written permission from KASB.

• A four-year

college or university, area vocational school, or area vocational-technical school

for transportation of students to or from attendance at class at the four-year college or

university, area vocational school or area vocational-technical school, or for transportation of

students, alumni and other members of the public to or from functions or activities of these

organizations and other uses as approved by the superintendent;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

EDDA Special Use of School Buses

EDDA-2

• Public recreation commissions, if travel is to or from an activity related to

the operation of the

commission;

• Another school district if there is a cooperative and shared-cost

arrangement with that district.

BOE Approved KASB Recommendation: August 16, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Food Services Management

A supervisor may be hired by the board to oversee the district's food service program.

Sanitation Inspections

The building principal shall inspect each lunchroom to ensure that proper sanitation

procedures are being followed.

Records

The supervisor shall be responsible for keeping food service records required by state

and federal laws and regulations.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: June 15, 2009

EE-R Food Service Management

EE-R

The supervisor shall be under the direct supervision of the assistant superintendent of

Business and Finance and shall have control over all aspects of the district's food service

programs subject to board policy, rules and state and federal regulations.

Any changes in meal prices shall be determined by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: June 15, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Data Management

Data Dissemination

Data collected by the district may be disseminated with board approval in accordance

with current law.

To Education Agencies

Data collected in the district may be provided to authorized state or federal government

education agencies upon proper request, subject to the approval of the board or provisions of

law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: June 15, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS

(F--FACILITY EXPANSION PROGRAM)

SN Includes new construction as well as related activities such as acquiring sites, plant

remodeling or modernizing and leasing or renting property to meet expansion needs.

Goals and Objectives

Building Committees

SN Applicable where such committees function by law.

Public Information Program (See KB)

FD & R

Capital Outlay Long Range Planning

FDB

Long-Range Needs Determination

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Goals and Objectives

Facility planning programs shall provide for new developments in instruction,

population shifts, and changes in the condition of existing facilities.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: June 15, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Building Committees

Building committees may be appointed by the board to assess general or specific facility

needs and to advise the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: June 15, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Public Information Program

The public will be kept informed of facility planning programs, according to Policy KB

and its rules and regulations.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: July 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Capital Outlay Long Range Planning

The board directs the administration to develop long-range plans and reliable methods to

project capital outlay needs. The long-range planning process may include recommendations

from patrons, consultants, architects, the board attorney, the district staff and representatives

from local, state and federal governmental agencies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: July 20, 2009

FD-R Capital Outlay Long Range Planning

FD-R

The superintendent shall report recommendations concerning the district's capital outlay

needs to the board on or before the regular board meeting each March.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: July 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

FDB Long Range Needs Determination

FDB

The board and administration may periodically conduct district-wide assessments to

evaluate facility use, to project future building needs, or to recommend that facilities be closed.

A task force may be appointed to assist with the study.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: July 20, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

G—PERSONNEL

General Section

–

Personnel Policy Organization

SN Policies applicable to all school employees.

GAA

Goals and Objectives - KSA 72-8205

GAAA

Non-discrimination and Equal Opportunity

GAAB

Federal Program Administration

GAAC

Sexual Harassment

GAACA

Racial Harassment

GAAD & R

Child Abuse (See JCAC)

GACA

Positions

GACB

Qualifications and Duties

GACC

Recruitment and Hiring

GACCA

Nepotism

GACD & R

Employment Eligibility Verification

GACE

Assignment and Transfer

GAD

Development Opportunities

GAE

Grievances - KSA 72-5424

GAF

Staff-Student Relations

GAG

Conflict of Interest

GAH

Participation in Community Activities

GAHB

Political Activities

GAI

Solicitations

Solicitations by Staff Members

Solicitations of Staff Members

GAJ

Gifts

Gifts by Staff Members

Gifts to Staff Members (See KH, JL)

GAK

Personnel Records (See JR et seq.) - KSA 72-7801 et seq.

Types (See JR et seq.)

Public Use (See JR et seq.)

Disposition (See JR et seq.)

GAM

Personal Appearance

GAN

Travel Expenses - KSA 75-3201 et seq; 72-3202 to 72-3204

GAO

Staff Protection

GAOA & R

Drug Free Workplace

GAOB & R

Drug Free Schools

GAOC

Tobacco Products in Schools Prohibited

GAOD

Drug and Alcohol Testing of bus drivers

GAOE

Workers Compensation and Disability Benefits

GAR

Communicable Diseases

GARA

Bloodborne Pathogen Exposure Control Plan

GARI

Family Medical Leave

GARID

Military Leave

GBH

Supervision

GBK

Suspension

GBN

Separation - KSA 72-5435 et seq.

GBO & R

Resignation

Liquidated Damages

Release From Contract

GBQA

Reduction in Teaching Staff

GBR

Working Conditions - KSA 72-1106

Work Load

Time Schedules

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRC

In-Service Education (See GBRH and GAN)

GBRD

Staff Meetings

GBRE (See GBRD)

Additional Duty - KSA 72-5412a

GBRG

Non-School Employment

GBRGA (See GBRG)

Consulting

GBRGB

Tutoring for Pay

GBRIBA

Disability

GBRJ & R

Arrangement for Substitutes

GBRK

Political Activities (See GAHB)

GBU

Ethics (See GAG)

SN An information category since ethics are

usually determined by a profession and not

not imposed upon it.

GCA

Compensation Guides and Contracts

GCI

Classified Employee Evaluation

GCK

Suspension

GCRD

Overtime Pay

GCRF

Non-School Employment

GCRG

Leaves and Absences

Emergency and Legal

Illness (Sick Leave)

Disability (See GBRIBA)

Military

Religious

GCRGA

Sick Leave Bank for Classified and Administrative Personnel

GCRH

Vacation Days - KSA 72-1106

GCRI

Paid Holidays - KSA 72-1106; 35-107

GCRJ

Early Retirement

GCRK

Political Activities (See GAHB)

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Personnel Policy Organization

These policies are arranged in the following manner:

GA policies apply to all employees.

GB policies apply to teachers and other certified staff covered by the negotiated agreement.

GC policies apply to classified/non-certified staff.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: August 17, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAA Goals and Objectives

GAA

All employees shall follow all applicable board policies, rules and regulations.

All personnel handbooks shall be approved by the board and adopted, by reference, as a

part of these policies and rules. (See BDC)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: August 17, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAA Equal Employment Opportunity and Nondiscrimination

GAAA

The board shall hire all employees on the basis of ability and the district’s needs.

The district is an equal opportunity employer and shall not discriminate in its

employment practices and policies with respect to hiring, compensation, terms, conditions, or

privileges of employment because of an individual’s race, color, religion, sex, age, disability

national origin.

Inquiries regarding compliance may be directed to the superintendent of schools,

1745 W. Grand Ave., Haysville, KS 67060, 316-554-2200 or to:

Equal Employment Opportunity Commission

400 State Ave., 9th Floor

Kansas City, KS 66101

(913) 551-5655

Kansas Human Rights Commission

900 SW Jackson, 8th Floor

Topeka, KS 66603

(785) 296-3206

United States Department of Education

Office for Civil Rights

10220 North Executive Hills Boulevard, 8th Floor

Kansas City, Missouri 64153-1367

(816) 880-4247

BOE Approved: July 7, 2003; BOE Reviewed and Approved: August 17, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAB Complaints of Discrimination

GAAB

The district is committed to maintaining a working and learning environment free from

discrimination, insult, intimidation or harassment due to race, color, religion, sex, age, national

origin or disability.

Any incident of discrimination in any form shall promptly be reported to

an employee’s immediate

supervisor, the building principal or the district compliance

coordinator for investigation and corrective action by the building or district compliance officer.

Any employee who engages in discriminatory conduct shall be subject to disciplinary action, up

to and including termination.

Discrimination against any individual on the basis of race, color, national origin, sex,

disability, age, or religion in the admission or access to, or treatment or employment in the

district’s programs and activities is prohibited.

The superintendent of schools, 1745 W. Grand

Ave., Haysville, KS 67060, 316-554-2200 has been designated to coordinate compliance with

nondiscrimination requirements contained in Title VI and Title VII of the Civil Rights Act of

1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of

1973, and The Americans with Disabilities Act of 1990.

Complaints of discrimination should be addressed to an employee’s supervisor

or to the

building principal or the compliance coordinator. Complaints against the superintendent should

be addressed to the board of education.

Complaints of discrimination will be resolved using the district’s discrimination

complaint procedures. (See KN)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: August 17, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAC

Sexual Harassment

GAAC

The board of education is committed to providing a positive and productive working and

learning environment, free from discrimination on the basis of sex, including sexual

harassment. Sexual harassment will not be tolerated in the school district. Sexual harassment

of employees or students of the district by board members, administrators, certificated and

support personnel, students, vendors, and any others having business or other contact with the

school district is strictly prohibited.

Sexual harassment is unlawful discrimination on the basis of sex under Title IX of the

Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas Acts

Against Discrimination. All forms of sexual harassment are prohibited at school, on school

property, and at all school-sponsored activities, programs or events. Sexual harassment against

individuals associated with the school is prohibited, whether or not the harassment occurs on

school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor,

vendor, etc.) to sexually harass any student, employee, or other individual associated with the

school. It shall further be a violation for any employee to discourage a student or another

employee from filing a complaint, or to fail to investigate or refer for investigation, any

complaint lodged under the provisions of this policy. Violation of this policy by any employee

shall result in disciplinary action, up to and including termination.

Sexual harassment shall include, but not be limited to, unwelcome sexual advances,

requests for sexual favors, and other verbal or physical conduct of a sexual nature when: (1)

submission to such conduct is made either explicitly or implicitly a term or condition of an

individual’s employment; (2) submission to or rejection of such conduct by an individual is

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAC

Sexual Harassment

GAAC-2

used as the basis for employment decisions affecting such individual; or (3) such conduct has

the

purpose or effect of unreasonably interfering with an individual’s work performance

creating an intimidating, hostile or offensive working environment.

Sexual harassment may result from verbal or physical conduct or written or graphic

material. Sexual harassment may include, but is not limited to: verbal harassment or abuse;

pressure for sexual activity; repeated remarks to a person, with sexual or demeaning

implication; unwelcome touching; or suggesting or demanding sexual involvement

accompanied

by implied or explicit threats concerning an employee’s job status.

The district encourages all victims of sexual harassment and persons with knowledge of

such harassment to report the harassment immediately. Complaints of sexual harassment will

be promptly investigated and resolved.

Employees who believe they have been subjected to sexual harassment should discuss

the problem with their immediate supervisor. If an employee’s immediate supervisor is the

alleged harasser, the employee should discuss the problem with the building principal or the

district compliance coordinator. Employees who do not believe the matter is appropriately

resolved through this meeting may file a formal complaint under the district’s discrimination

complaint procedure. (See KN)

Complaints received will be investigated to determine whether, under the totality of the

circumstances, the alleged behavior constitutes sexual harassment under the definition outlined

above. Unacceptable conduct may or may not constitute sexual harassment, depending on the

nature of the conduct and its severity, persuasiveness and persistence. Behaviors which are

unacceptable but do not constitute harassment may also result in employee discipline.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAC

Sexual Harassment

GAAC-3

Any employee who witnesses an act of sexual harassment or receives a complaint of

harassment from another employee or a student shall report the complaint to the building

principal. Employees who fail to report complaints or incidents of sexual harassment to

appropriate school officials may face disciplinary action. School administrators who fail to

investigate and take appropriate corrective action in response to complaints of sexual

harassment may also face disciplinary action.

Initiation of a complaint of sexual harassment in good faith will not adversely affect the

job security or status of an employee, nor will it affect his or her compensation. Any act of

retaliation against any person who has filed a complaint or testified, assisted, or participated in

an investigation of a sexual harassment complaint is prohibited. Any person who retaliates is

subject to immediate disciplinary action, up to and including termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of

a complaint. The desire for confidentiality must be balanced

with the district’s obligation to

conduct a thorough investigation, to take appropriate corrective action or to provide due process

to the accused.

False or malicious complaints of sexual harassment may result in corrective or

disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.

The policy shall also be published in student, parent and employee handbooks as directed by the

district compliance coordinator. Notification of the policy shall be included in the school

newsletter or published in the local newspaper annually.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: August 17, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAACA Racial Harassment: Employees

GAACA

The board of education is committed to providing a positive and productive working and

learning environment, free from discrimination, including harassment, on the basis of race,

color or national origin. Racial harassment will not be tolerated in the school district. Racial

harassment of employees or students of the district by board members, administrators, certified

and support personnel, students, vendors, and any others having business or other contact with

the school district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national

origin under Titles VI and VII Civil Rights Act of 1964, and the Kansas Acts Against

Discrimination. All forms of racial harassment are prohibited at school, on school property, and

at all school-sponsored activities, programs or events. Racial harassment against individuals

associated with the school is prohibited, whether or not the harassment occurs on school

grounds.

It shall be a violation of this policy for any student, employee or third party (visitor,

vendor, etc.) to racially harass any student, employee, or other individual associated with the

school. It shall further be a violation for any employee to discourage a student or another

employee from filing a complaint, or to fail to investigate or refer for investigation, any

complaint lodged under the provisions of this policy. Violations of this policy by any employee

shall result in disciplinary action, up to and including termination.

Racial Harassment is racially motivated conduct which:

Affords an employee different treatment, solely on the basis of race, color or national

origin, in a manner which interferes with or limits the ability of the employee to

participate in or benefit from the services, activities or programs of the school;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAACA Racial Harassment: Employees

GAACA-2

2. Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of

creating a hostile working environment;

3. Is sufficiently severe, pervasive or persistent so as to have the purpose or effect of

interfering with an individual’s work performance or employment

opportunities.

Racial harassment may result from verbal or physical conduct or written or graphic

material.

The district encourages all victims of racial harassment and persons with knowledge of

such harassment to report the harassment immediately. Complaints of racial harassment will be

promptly investigated and resolved.

Employees who believe they have been subjected to racial harassment should discuss

the problem with their immediate supervisor. If an employee’s

immediate supervisor is the

alleged harasser, the employee should discuss the problem with the building principal or the

district compliance coordinator. Employees who do not believe the matter is appropriately

resolved through this meeting may file a formal complaint under the district’s discrimination

complaint procedure. (See KN)

Complaints received will be investigated to determine whether, under the totality of the

circumstances, the alleged behavior constitutes racial harassment under the definition outlined

above. Unacceptable conduct may or may not constitute racial harassment, depending on the

nature of the conduct and its severity, pervasiveness and persistence. Behaviors which are

unacceptable but do not constitute harassment may also result in employee discipline.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAACA Racial Harassment: Employees

GAACA-3

Any employee who witnesses an act of racial harassment or receives a complaint of harassment

or receives a complaint of harassment from another employee or a student shall report the

complaint to the building principal. Employees who fail to report complaints or incidents of

racial harassment to appropriate school officials may face disciplinary action. School

administrators who fail to investigate and take appropriate corrective action in response to

complaints of racial harassment may also face disciplinary action.

Initiation of a complaint of racial harassment in good faith will not adversely affect the

job security or status of an employee, nor will it affect his or her compensation. Any act of

retaliation against any person who has filed a complaint or testified, assisted, or participated in

an investigation of a racial harassment complaint is prohibited. Any person who retaliates is

subject to immediate disciplinary action, up to termination of employment.

To the extent possible, confidentiality will be maintained throughout the investigation of

a complaint. The desire for confidentiality must be balanced

with the district’s obligation to

conduct a thorough investigation, to take appropriate corrective action or to provide due process

to the accused.

False or malicious complaints of racial harassment may result in corrective or

disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.

The policy shall also be published in student, parent and employee handbooks as directed by the

district compliance coordinator. Notification of the policy shall be included in the school

newsletter or published in the local newspaper annually.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: September 21, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAD Child Abuse (See JCAC and JGEC)

GAAD

Any district employee who has reason to know or suspect a child has been injured as a

result of physical, mental or emotional abuse or neglect or sexual abuse, shall promptly report

the matter to the local Social Rehabilitation Services (SRS) office or to the local law

enforcement agency if the SRS office is not open.

The employee making the report will not contact the child’s family or any other persons

to determine the cause of the suspected abuse or neglect.

SRS Access to Students on School Premises

The building principal shall allow a student to be interviewed by SRS or law

enforcement representatives on school premises and shall act as appropriate to protect the

student’s interests during the interview.

Cooperation Between School and Agencies

Principals shall work with SRS and law enforcement agencies to develop a plan of

cooperation for investigating reports of suspected child abuse or neglect. To the extent that

safety is not compromised, law enforcement officers investigating complaints of suspected

child abuse or neglect on school property shall not be in uniform.

Reporting Procedure

The employee shall promptly report to the local SRS office or law enforcement if SRS is

closed. It is recommended the building administrator also be notified after the report is made.

If the building principal has been notified, the principal shall immediately notify the

superintendent that the initial report to SRS has been made.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAD Child Abuse

GAAD - 2

If appropriate, the principal may confer with the school's social worker, guidance

counselor or psychologist. At no time shall the principal or any other staff member prevent or

interfere with the making of a report of suspected child abuse.

If available, the following information shall be given by the person making the initial

report: name, address and age of the student; name and address of the parents or guardians;

nature and extent of injuries or description of neglect or abuse; and any other information that

might help

establish the cause of the child’s condition.

Any personal interview or physical inspection of the child by any school employee shall

be conducted in an appropriate manner with an adult witness present.

State law provides that anyone making a report in accordance with state law and without

malice shall be immune from any civil liability that might otherwise be incurred or imposed.

BOE Approved: July 7, 2003; Reviewed and Adopted: September 4, 2007; BOE Reviewed

and Approved: September 21, 2009; BOE Reviewed and Approved: August 15, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAAE

Bullying by Staff

(See EBC, GAAB, JDD, and JDDC)

GAAE

The board of education prohibits bullying in any form, including electronic means, on or

while using school property, in a school vehicle or at a school-sponsored activity or event. The

administration shall propose, and the board shall review and approve a plan to address bullying

on school property, in a school vehicle or at a school-sponsored activity or event.

The plan shall include provisions for the training and education of staff members. Staff

members who bully others in violation of this policy may be subject to disciplinary action, up to

and including suspension pending a hearing and/or termination. If appropriate, staff members

who violate the bullying prohibition shall be reported to local law enforcement.

BOE Adopted KASB Recommendation: August 18, 2008; BOE Reviewed and Approved:

September 21, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACA Positions

GACA

Employment positions shall be authorized by the board. The superintendent shall

prepare for board approval a comprehensive list of all positions, together with the

qualifications, duties and responsibilities. (See GACB)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: September 21, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACB Job Descriptions

GACB

The superintendent shall develop a job description for each category of employee. Job

descriptions shall be filed with the clerk and may be published in handbooks.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: September 21, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACC Recruitment and Hiring

GACC

Recruitment

The board delegates recruiting authority to the superintendent. In carrying out this

responsibility, the superintendent may involve administrators and other employees.

Hiring

The board shall approve the hiring of all employees. No staff member’s

employment is official until the contract or other document is signed by the candidate and

approved by the board.

Hiring sequence



Conditional offer of employment to the candidate;



Acceptance by the candidate;



Contract or other appropriate document sent to the candidate and candidate’s

acceptance

signified by a signed document returned to the superintendent; and



Approval of the contract or other documents by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACCA Nepotism

GACCA

At no time will an employee be placed under the direct supervision of an employee who

is related to them.

BOE Approved: July 7, 2003; BOE Revised and Approved: August 20, 2007;

BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACD Employment Eligibility Verification (Form I-9)

GACD

All district employees, at the time of employment, shall provide verification of identity

and employment status to the superintendent.

The superintendent shall maintain a file on all of the district’s employees hired after

November 6, 1986, proving that each employee has verified their identity, employment status,

U.S. citizenship, or legal alien status.

For additional information see:

http://www.uscis.gov/files/nativedocuments/m-274.pdf

BOE Approved: July 7, 2003; BOE reviewed and adopted KASB recommendation: August 18,

2008; BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GACE Assignment and Transfer

GACE

The board reserves the right to assign, reassign or transfer all employees. Where

appropriate, refer to the negotiated agreement.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAD Employee Development Opportunities

GAD

All plans for self-improvement involving expenditure of district funds, or which require

time away from the employee’s assigned responsibilities shall be approved

in advance by the

superintendent.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAE Complaints

GAE

Any employee may file a complaint with their supervisor concerning a school rule,

regulation, policy or decision that affects the employee. The complaint shall be in writing, filed

within ten (10) days following the event complained of and shall specify the basis of the

complaint. The supervisor shall meet with the employee and provide a written response within

ten (10) days. If the employee disagrees with the decision, employee may appeal to the

superintendent. The superintendent’s decision shall be final. Employees covered

by the

negotiated agreement shall follow procedures outlined in that document.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 19, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAF Staff-Student Relations

GAF

(See GAAC, GAACA, JGEC, JGECA and KN)

Staff members shall maintain professional relationships with students, which are

conducive to an effective educational environment. Staff members shall not submit students to

sexual harassment or racial harassment. Staff members shall not have any interaction of a

sexual nature with any student at any time regardless of the student's age or status or consent.

BOE Reviewed and Approved: November 16, 2009; BOE Approved KASB Recommendation:

August 16, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAG Conflict of Interest

GAG

District employees are prohibited from engaging in any activity, which may conflict

with or detract from the effective performance of their duties. No employee will attempt,

during the school day or on school property, to sell or endeavor to influence any student or

school employee to buy any product, article, instrument, service or other items, which may

directly or indirectly benefit the school employee. No school employee will enter into a

contract for remuneration with the district other than a contract for employment unless the

contract is awarded on the basis of competitive bidding.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAH Participation in Community Activities

GAH

Prior permission must be obtained from the superintendent for participation in any non-

school community activity, which takes place during duty hours.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAHB Political Activities (See GBRK and GCRK)

GAHB

Staff members elected or appointed to a public office which restricts the employee’s

ability to complete contractual obligations may be required to take unpaid leave for a period of

time determined by the board or may be terminated.

Staff members holding a public office, which in the judgment of the board is less than

full-time, shall request unpaid leave from the superintendent at least one week in advance.

An employee who must be absent from school to carry out the duties of a public office

must take a leave of absence without pay for the duration of the public office.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAI Solicitations (See KDC)

GAI

All solicitations of and by staff members during duty hours are prohibited without prior

approval of the appropriate supervisor.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 16, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAJ Gifts (See JL, KH)

GAJ

The giving of gifts between students and staff members is discouraged.

Unless approved by the principal, staff members shall not give gifts to any student or class of

students when the gifts arise out of a school situation, class or school-sponsored activity.

Gifts to Staff Members

Staff members are prohibited from receiving gifts from vendors, salesmen or other such

representatives. Premiums resulting from sales projects sponsored by the school shall become

the property of the school

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAK Personnel Records (See GACD, GBI, CEI, CGI and GCI)

GAK

Personnel files required by the district shall be confidential and in the custody of the

records custodian and/or the superintendent. Employees have the right to inspect their files

upon proper notice under the supervision of an administrator.

A request by a third party for release of any personnel record shall require the written

consent of the employee, and shall be submitted to the records custodian who shall respond to

the request as the law allows.

All records and files maintained by the district should be screened periodically by the

custodian of records.

All personnel files and evaluation documents, including those stored by electronic

means, shall be adequately secured.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAM Personal Appearance

GAM

Appropriate dress and personal appearance is essential for all district employees.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAN Travel Expenses

GAN

The board shall provide reimbursement for expenses incurred in travel related to the

duties of the district’s employees when approved in advance by the superintendent. Mode of

travel will be based on, but not limited to, the availability of transportation, distance and

number of persons traveling together. A first class airfare will be reimbursed only when coach

space is not available.

Requests for reimbursement shall have the following attached: receipts for

transportation, parking, hotels or motels, meals and other expenses for which receipts are

ordinarily available. These claims must be submitted on a district approved travel expense

claim for reimbursement.

Claims for reimbursement may be made up to, but should not exceed, the

following amounts: The daily in-state allowance is $30.00 ($7.00 for breakfast, $8.50 for lunch

and $14.50 for dinner). The daily out-of-state allowance for meals during out-of-state

conferences shall be $40.00 ($8.00 for breakfast, $12.00 for lunch, and $20.00 for dinner). In

addition, tips up to 15 percent of the meal cost are allowable for satisfactory service. The

district will not reimburse any claims for alcoholic beverages.

Transportation will be by district vehicle when available. Individuals who decline available

district transportation will provide their own transportation. If district transportation is not

available, the employee will be reimbursed at the mileage rate established by the State of

Kansas. Required in-district travel between buildings or in the district in conjunction with

official assignments will be reimbursed at the mileage rate established by the State of Kansas.

Reimbursement requests must be submitted by June 30

for the year in which travel occurred

on a district approved mileage requisition form.

BOE Approved: July 7, 2003; Revised and Approved May 16, 2005

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAN-R Travel expenses

GAN-R

Due to the tax implications of IRS regulations and the record keeping burden required,

the district will not reimburse employees for meals at workshops or meetings that do not require

an overnight stay unless the meals are included in the registration fees. In addition, meals for

meetings not requiring an overnight stay may not be charged on a district purchasing card.

There may be exceptions for legitimate, documented meetings where business is conducted

during the meal. These meetings should have the prior approval of district administration if you

wish to submit meals for reimbursement or wish to charge them on a district purchasing card.

This policy does not affect meetings/activities where staff is required to supervise students

during a meal, in which case the meal is reimbursable.

BOE Approved: May 16, 2005

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAO Maintaining Proper Control

GAO

Each employee is responsible for maintaining proper control in the school. An

employee may use reasonable force necessary to ward off an attack, to protect a student or

another person, or to quell a disturbance, which threatens physical injury to others.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOA Drug Free Workplace

GAOA

Maintaining a drug free work place is important in establishing an appropriate learning

environment for the students of the district. The unlawful manufacture, distribution, sale,

dispensing, possession or use of a controlled substance is prohibited in the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 22, 2010

GAOA-R Drug Free Workplace

GAOA-R

Alternative I

As a condition of employment in the district, employees shall abide by the terms of this

policy.

Employees shall not unlawfully manufacture, distribute, dispense, possess or use

controlled substances in the workplace.

Any employee who is convicted under a criminal drug statute for a violation occurring

at the workplace must notify the superintendent of the conviction within five days after the

conviction.

Within 30 days after the notice of conviction is received, the school district will take

appropriate action with the employee. Such action may include, suspension, placement on

probationary status, or other disciplinary action including termination. Alternatively, or in

addition to any action short of termination, the employee may be required to participate

satisfactorily in an approved drug abuse assistance or rehabilitation program as a

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOA-R Drug Free Workplace

GAOA-R-2

condition of continued employment. The employee shall bear the cost of participation in such

program. Each employee in the district shall be given a copy of this policy.

This policy is intended to implement the requirements of the federal regulations

promulgated under the Drug Free Workplace Act of 1988, 34 CFR Part 85, Subpart F. It is not

intended to supplant or otherwise diminish disciplinary actions, which may be taken under

board policies or the negotiated agreement.

Maintaining a drug free workplace is important in establishing an appropriate learning

environment for the students of the district. The unlawful manufacture, distribution,

dispensing, possession or use of a controlled substance is prohibited in the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOB

Drug Free Schools (See JDDA)

GAOB

The unlawful possession, use, sale or distribution of illicit drugs and alcohol by school

employees on school premises or as a part of any school activity is prohibited.

Employee Conduct

As a condition of continued employment III the district, all employees shall abide by the terms

of this policy. Employees shall not unlawfully manufacture, distribute, dispense, possess or use

illicit drugs, controlled substances, or alcoholic beverages on district property or at any

school activity. Compliance with the terms of this policy IS mandatory. Employees who are

found violating the terms of this policy will be reported to the appropriate law enforcement

officers. Additionally, an employee who violates the terms of this policy may be subject to any

or all of the following sanctions:

1. Short term suspension with pay;

2. Short term suspension without pay;

3. Long term suspension without pay;

4. Required participation in a drug and alcohol education, treatment, counseling, or

rehabilitation program.

5. Termination or dismissal from employment.

Prior to applying sanctions under this policy, employees will be afforded due process rights to

which they are entitled under their contracts or the provisions of Kansas law. Nothing in this

policy is intended to diminish the right of the district to take any other disciplinary action which

is provided for in district policies or the negotiated agreement. This policy is not intended to

change any right, duty or responsibilities in the current negotiated agreement.

If it is agreed that an employee shall enter into and complete a drug education or

rehabilitation program, the cost of such program will be borne by the employee.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOB

Drug Free Schools

GAOB-2

Drug and alcohol counseling and rehabilitation programs are available for employees of the

district. A list of available programs along with names and addresses of contact persons for the

program is on file with the board clerk.

Employees are responsible for contacting the directors of the programs to determine the

cost and length of the program, and for enrolling in the pro grams.

A copy of this policy shall be provided to all employees.

BOE Approved: July 7, 2003; BOE Reviewed and Adopted KASB Recommendation:

August 18, 2008; BOE Reviewed and Approved: February 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOC Use of Tobacco Products

GAOC

The use of any form of tobacco products is prohibited at all times in or on district

owned or leased property, including district vehicles.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOD Drug and Alcohol Testing

GAOD

All district employees performing job functions, which require the employee to maintain

a commercial driver’s license, shall be tested for alcohol and drugs as required by current

federal law. Board approved rules and regulations necessary to implement the testing program

shall be on file with the clerk.

Each new employee who is required to undergo alcohol and drug testing shall be given a

copy of the appropriate district regulations.

Each new employee shall be informed that compliance with the required elements of the

testing program is a condition of employment as a driver in the district. All employees shall be

informed of this policy on an annual basis.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAOE Workers Compensation and Disability Benefits

GAOE

Whenever an employee is absent from work and is receiving workers compensation

benefits due to a work-related injury or is receiving district paid disability insurance, the

employee may use available paid sick leave to supplement the workers compensation or district

paid disability insurance payments only if the benefit amount received by the employee does

not equal the normal take-home pay of the employee. In no event shall the employee be

entitled to a combination of workers compensation benefits, district paid disability insurance,

and salary in excess of his/her full take-home salary. Available paid sick leave may be used as

stated above until 1) available sick leave benefits are exhausted; 2) the employee returns to

work; or 3) employment is terminated. Sick leave shall be deducted on a prorated amount equal

to the percentage of salary paid by the district.

This policy shall not apply to those employees covered under the negotiated agreement.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 22, 2010; BOE

Reviewed and Approved: August 15, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAR Communicable Diseases

GAR

Whenever an employee has been diagnosed by a physician as having a communicable

disease as defined in current regulation, the employee shall report the diagnosis and nature of

the disease to the superintendent so that a proper reporting may be made to the county or joint

board of health as required by current law.

An employee afflicted with a communicable disease dangerous to the public health shall

be suspended from duty for the duration of the contagiousness in order to give maximum health

protection to other district employees and to students.

The employee shall be allowed to return to duty upon recovery from the illness, or when

the employee is no longer contagious as authorized by the employee's physician.

The board reserves the right to require a written statement from the employee's

physician indicating that the employee is free from all symptoms of the communicable disease.

If a district employee has been diagnosed as having a communicable disease and the

superintendent has been notified by the employee, as provided in policy, the superintendent

shall determine whether a release shall be obtained from the employee's physician before the

employee returns to duty.

Decisions regarding the type of employment setting for an employee with a

communicable disease shall be made by the superintendent based upon consideration of the

physical condition of the employee and the following factors:

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GAR Communicable Diseases

GAR - 2



the nature of the risk;



the duration of the risk;



the severity of the risk; and



the probability that the disease will be transmitted or cause harm to the employee or to

others who will share the same setting.

No information regarding employees with communicable diseases shall be released by

district personnel without the employee's consent except to comply with state or federal

statutes.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARA Bloodborne Pathogen Exposure Control Plan

GARA

The board shall adopt an exposure control plan, which conforms with current

regulations of the Kansas Department of Human Resources (KDHR).

The plan shall be accessible to all employees and shall be reviewed and updated at least

annually. All staff shall receive the training and equipment necessary to implement the plan.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARI Family and Medical Leave

GARI

District employees shall be provided family and medical leave as provided by a plan

approved by the board. The plan for providing leave under this policy shall be filed with the

clerk of the board and made available to all staff at the beginning of each school year.

BOE Approved: July 7, 2003; Reviewed and Approved: September 8, 2008; BOE Reviewed

and Approved: March 22, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARID Military Leave

GARID

Employees are entitled to military leave under the Uniformed Services Employment and

Reemployment Act of 1994. The Act applies to military service that began on or after December 12,

1994 or military service that began before December 12, 1994 if the employee was a reservist or

National Guard member who provided notice to the employer before leaving work.

Reemployment rights extend to persons who have been absent from work because of

“service in the uniformed services.” The uniformed services consist of the following military

branches:

Reserve.

ice.

“Service” in the uniformed services means duty on a voluntary or involuntary basis in a

uniformed service, including:

training.

-time National Guard duty.

of duty.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARID

Military Leave

GARID-2

The employee may be absent for up to five (5) years for military duty and retain

reemployment rights. There are, however, exceptions, which can exceed the five (5) years limit.

Reemployment protection does not depend on the timing, frequency, duration or nature of an

individual’s service. The law enhances protections for disabled veterans including a requirement to

provide reasonable accommodations and up to two (2) years to return to work if convalescing from

injuries received during service or training.

The returning employee is entitled to be reemployed in the job that they would have attained

had they not been absent for military service, with the same seniority, status and pay, as well as

other rights and benefits determined by law. If necessary, the employer must provide training or

retraining that enables the employee to refresh or upgrade their skills so they can qualify for

reemployment. While the individual is performing military service, he or she is deemed to be on a

furlough or leave of absence and is entitled to the non-seniority rights accorded other individuals on

non-military leaves of absence. Individuals performing military duty of more than 30 days may

elect to continue employer sponsored health care for up to 18 months at a cost of up to 102 percent

of the full premium. For military service of less than 31 days, health care coverage is provided as if

the individual had never left. All pensions, which are a reward for length of service, are protected.

Individuals must provide advance written or verbal notice to their employers for all military

duty. Notice may be provided by the employee or by the branch of the military in which the

individual will be serving.

Notice is not required if military necessity prevents the giving of notice; or, the giving of

notice is otherwise impossible or unreasonable.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARID

Military Leave

GARID-3

Accrued vacation or annual leave may be used (but is not required) while performing

military duty. The individual’s timeframe for returning

to work is based upon the time spent on

military duty.

TIME SPENT ON MILITARY DUTY

RETURN TO WORK OR APPLICATION

FOR REEMPLOYMENT

Less than 31 days:

Must return at the beginning of the next

regularly scheduled work period on the first

full day after release from service, taking into

account safe travel home plus an eight (8)

hour rest period.

More than 30 but less than 181 days:

Must submit an application for reemployment

within 14 days of release from service.

More than 180 days:

Must submit an application for reemployment

within 90 days of release from service.

The individual’s separation from service must be under honorable conditions in order

for the person to be entitled to reemployment rights. Documentation showing eligibility for

reemployment can be required. The employer has the right to request that an individual who is

absent for a period of service of 31 days or more provide documentation showing:

a. the application for reemployment is timely;

b. the five-year service limitation has not been exceeded; and,

c. separation from service was under honorable conditions.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GARID Military Leave

GARID-4

If documentation is not readily available or it does not exist, the individual must be

reemployed. However, if after reemploying the individual, documentation becomes available

that shows one or more reemployment requirements were not met, the employer may terminate

the individual, effective immediately. The termination does not operate retroactively.

Questions should

be directed to Veterans’ Employment and Training Service, U.S.

Department of Labor.

Kansas law also requires reemployment if an individual is called to active duty by the

state.

BOE Approved: July 7, 2003; Reviewed and Approved: September 8, 2008; Reviewed and

Approved: April 19, 2010; BOE Approved KASB Recommendation: August 16, 2010.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBH Supervision

GBH

The superintendent and other administrators designated by the superintendent have the

right to supervise certified staff. The responsibility for the immediate supervision of certified

staff rests with each building principal.

BOE Approved: July 7, 2003; Reviewed and Approved: April 19, 2010.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBK Suspension

GBK

The superintendent shall have the authority to suspend licensed employees with pay

pending further board action.

The superintendent may suspend licensed employees with pay for any reason, including,

but not limited to, one or more of the following: alleged violation of board policy, rule or

regulation; refusal or failure to follow a reasonable directive of an administrator; the filing of a

complaint against the employee with any civil or criminal authority; the alleged commission of

an offense involving moral turpitude; or other good cause.

If a suspension without pay is imposed on an employee, the employee is entitled to pay

until the employee has been advised of the basis for suspension and has been given an

opportunity to respond.

BOE Approved: July 7, 2003; BOE Reviewed and Adopted KASB Recommendation:

September 8, 2008; Reviewed and Approved: April 19, 2010.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

BN Nonrenewal and Termination

GBN

Nonrenewal or termination shall be in accordance with Kansas law.

BOE Approved: July 7, 2003; Reviewed and Approved: April 19, 2010.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBO Resignation

GBO

The board shall consider any certified employee’s resignation which is submitted to the

board in writing. The board may accept resignations from employees under contract when the

resignation will be in the best interests of the district.

A certified employee who has signed a contract and accepted a teaching position in the

district for the coming year or who has not resigned by the continuing contract notice deadline

shall not be released from that contract to accept another position until a suitable replacement

has been employed.

If the certified employee terminates employment in the district without complying with

board policy, the board may petition the State Board of Education to have the teacher’s

certificate or license suspended.

Exit Interviews

Exit interviews shall be conducted after an employee resigns.

BOE Approved: July 7, 2003; Revised: August 28, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBQA

Reduction of Teaching Staff

GBQA

If the board decides that the size of the teaching staff must be reduced, guidelines in the

negotiated agreement shall be followed. Insofar as possible reduction of staff shall be

accomplished by attrition due to resignations and retirement.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBR Work Schedule (See JGFB)

GBR

Certified personnel must be at their assigned area during each duty day. Any teacher

who finds it necessary to leave while supervising students shall first secure approval from the

principal. The principal shall make Building and playground assignments.

Attendance Required

Regular attendance is required of all employees subject to leave provisions in district

policy or the negotiated agreement, as appropriate. Excessive absences or tardiness,

unauthorized leave or unexcused absences may result in disciplinary action including

termination of employment.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRC In-Service Education (See GBRH and GAN)

GBRC

There shall be a program of in-service education for employees, which meets minimum

statutory and state board of education requirements. The program shall promote continuous

professional development, diversification in academic foundations or subject knowledge,

improved job effectiveness and enhanced skills. When appropriate, the superintendent shall

consult with the staff about inservices.

All appropriate employees shall attend in-service education sessions unless excused by

the superintendent. Inservice programs may utilize all or a portion of the workday.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRD

Staff Meetings

GBRD

Staff meetings for certified personnel shall be called by the administration.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRE

Additional Duty

GBRE

The board may establish other educational assignments that may extend beyond the

school day or time class is in session.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRG Non-School Employment

GBRG

The board reserves the right of exclusive access to the professional services of certified

employees in accordance with the terms of the contract.

Certified employees shall not engage in outside employment, which interferes with their

duties.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRGA Consulting

GBRGA

Certified employees may request to be excused from regular duty by the board to serve

as paid or unpaid consultants to other districts, government agencies or private industry. If the

employee takes paid leave to perform consulting services, any fee and/or honorarium paid to the

employee shall be returned to the district.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRGB

Tutoring for Pay

GBRGB

Teachers shall not receive pay for tutoring or private instruction at school unless

approved in advance by the board.

BOE Approved: July 7, 2003

;

BOE Reviewed and Approved: May 17, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRIBA

Disability Leave

GBRIBA

The board may grant leave of absence for disability with or without pay.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRJ

Substitute Teaching

GBRJ

Qualified substitute teachers shall be secured for the district.

The superintendent may meet with potential substitutes before the start of each school

year.

The superintendent and principals shall compile a list of available substitute teachers,

and each principal shall have a current copy.

Principals shall be responsible for obtaining substitute teachers from the list and

employing them as needed.

The superintendent shall be responsible for developing a substitute’s handbook.

The board shall establish the rate of pay for substitute teachers each July.

BOE Approved: July 7, 2003

GBRJ-R

Substitute Teaching

GBRJ-R

Candidates will receive a substitute's handbook, an explanation of the substitute

program, application forms, and necessary tax forms and other records to be completed.

The handbook shall include information on when and how candidates should apply to be

substitutes, the rates of pay, the time of the morning or day that substitutes can expect to be

called for duty, instructions on where to report for all district attendance centers, maps of the

school district and of each attendance center, a current copy of the school calendar, a copy of

the board’s educational philosophy (see IA), suggestions for working with students,

a statement

of expectations the district has for substitutes, a list of tasks the substitute must complete before

leaving for the day and a sample report form for reporting incidents that may take place during

the day.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRJ-R

Substitute Teaching

GBRJ-R-2

Substitutes are encouraged to prepare, in advance, for the subjects in which they are

most likely to substitute in case lesson plans are not available.

Each principal shall file a report with the superintendent listing the substitutes used in

the building during each pay period.

The superintendent shall meet with principals and review the performance of substitutes.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBRK

Political Activities (See GAHB)

GBRK

Certified staff members shall not use school time, school property or school equipment

for the purpose of furthering the interests of any political party, the campaign of any political

candidate or the advocacy of any political issue.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GBU Ethics

GBU

An educator in the performance of assigned duties shall:



actively support and pursue the district’s educational mission. (see IA);



recognize the basic dignity of all individuals;



maintain professional integrity;



avoid accepting anything of substantial value offered by another which is known to be

or which may appear to influence judgment or the performance of duties;



accurately represent professional qualifications; and



be responsible to present any subject matter in a fair and accurate manner (IAA and

IKB).

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCA Compensation and Work Assignments

GCA

Classified employees shall be paid according to pay rates established by the board.

Payment shall be made at the established pay date following the end of each pay period.

Work Assignments

Subject to board approval, the superintendent shall develop time schedules for all

classified employees. Work assignments for classified employees shall be made by the

superintendent.

Attendance Required

Regular attendance is required of all employees subject to leave

provisions in district policy, employee handbooks or other documents approved by the board.

Excessive absences or tardiness, unauthorized leave or unexcused absences may result in

disciplinary action including termination of employment.

Overtime

The employee shall not work more than 40 hours per week without the prior permission

of the appropriate supervisor.

Compensation for Out-of-Town/Overnight Trips (See GAN)

When classified personnel are required to be out of town on district business, they shall

be compensated in the following manner:

Regular or overtime pay as appropriate for time away from Sedgwick County MINUS:

1. Eight hours for sleep when overnight;

2. Reasonable time for meals (normally one hour per meal); and

3. Time used exclusively for pleasure or personal business.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCI Classified Employee Evaluation

GCI

(Follow Educational Support Personnel Handbook.)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCK Suspension

GCK

The superintendent shall have the authority to suspend classified employees with or

without pay. If a suspension without pay is imposed on a classified employee, the employee is

entitled to pay until the employee has been advised of the basis for suspension and has been

given an opportunity to respond.

BOE Approved: July 7, 2003; BOE Reviewed and Approved KASB Recommendation:

September 8, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRD

OVERTIME PAY

GCRD

Classified Employees

The district will pay overtime pay when appropriate to classified employees. Overtime

will be paid on all hours worked in excess of forty (40) hours per week at the rate of one and

one-halftimes the regular hourly rate.

Sick leave time, paid holidays, annual leave, weather-related absences, jury duty, compensatory

time, etc. are not considered hours worked according to the Fair Labor Standards Act. As such,

overtime is not paid when those hours are part of the excess of forty (40) in a week. The FLSA

requirement to pay overtime for hours worked over forty (40) in a week applies only to time the

employee actually spends working. Entry into overtime work will be voluntary by the employee

and must be at the request of district supervisory personnel, with the approval of the associate

superintendent.

Certified Employees

Certified employees are exempt from the Fair Labor Standards Act.

Compensatory Time

If an employee works more than forty (40) hours during a specific work week, that

person may receive compensatory time rather than overtime pay. The rate of compensatory time

shall be one and one-half hours for each hour of overtime worked. Compensatory time as a

compensation method shall be mutually agreed on between the employee and the supervisor

before the work is performed.

employee with accrued compensatory time may elect to use such time in the event of

an emergency school closing for the time he/she would otherwise be expected to work.

employee shall be permitted to accrue up to eighty (80) hours of compensatory time

during a school fiscal year. All compensatory time must be accumulated and utilized within the

school fiscal year of July 1 through June 30.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRD OVERTIME PAY GCRD-2

Payment for accrued compensatory time upon termination of employment shall be

calculated at the average rate of pay for the final three years of employment, or the final regular

rate received by the employee, whichever is higher.

Regular Work Week

The regular work week for employees under the Fair Labor Standards Act shall be from

12 a.m. on Sunday through 11 :59 p.m. on Saturday.

BOE Approved: September 21, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRF Non-School Employment

GCRF

Classified employees shall not be excused during their regularly assigned time schedule

to perform outside employment. Classified employees shall not engage in outside employment,

which interferes with their duties.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRG Leaves and Absences

GCRG

General Provisions have been made by the Board of Education for absence from duty in the

following categories by support personnel:

Emergency and Legal Leaves

Illness and Personal Business Leave

Professional Development Leave

Military Leave

Attendance

All employees are expected to be regular in attendance and to be at their

assigned workstations through the duty day. When it is necessary for an employee to be absent,

the employee is expected to notify his/her supervisor before the start of the scheduled work

shift.

Absences, which are without pre-approved leave, and absences, which extend

beyond the leave balance for the specified reason are subject to review by the immediate

Supervisor and/or Personnel Division.

Accumulated Sick Leave

Sick leave is a benefit granted to employees who must be absent from their employment

duties due to personal injury or illness.

All support personnel who work a minimum of three and one-half

(3 ½) hours per day on a regular basis shall be credited with sick leave. All full-time

employees, seven (7) hours or more per day shall be credited with ten (10) days sick leave at the

beginning of each school year and shall have added to that annual amount any accumulated,

unused days of

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRG Leaves and Absences

GCRG - 2

sick leave from previous years to a maximum of (130) days. Employees working three and

one-half (3 ½ ) to seven (7) hours per day shall be credited with leave in proportion to their

work schedule. Sick leave may accumulate from year to year for consecutive service only. If

an employee is off the payroll at any time during the normal working year, his/her sick leave

accumulation is lost.

Termination Pay: Upon termination with the district, an employee will

be paid one third (1/3) of up to the amount of 100 accumulation days of

sick leave.

Use of Sick Leave: Sick leave days must be used for personal illness or

injury and/or illness, injury, or death in the immediate family. Medical

disability due to pregnancy shall be treated the same as any other medical

disability. A certificate signed by

a licensed physician verifying illness

or injury may be required by the Board and/or Superintendent.

The

Board may require an independent medical opinion, at the Board’s

expense, from another licensed physician. Sick leave will be used only

on days the employee is assigned to work.

Personal Business Leave: Employees will be permitted to use three (3)

of the ten (10) days of sick leave each year for personal business leave.

Personal business leave may be used to transact business, which cannot

normally be transacted outside of the workday. Personal business leave

may not be used immediately prior to or following any school vacation or

holiday. Personal business leave will be used only on days the employee

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRG Leaves and Absences

GCRG-3

is assigned to work. May be waived at the discretion of the immediate supervisor.

No salary will be allowed under the provision of this policy for days missed in excess of

those accumulated or for reasons other than those specified. In case of termination during the

fiscal year (July 1 - June 30), the total accumulated sick leave shall be computed at the rate of

one (1) day per month worked to a maximum of the ten (10) days during that year. Any days

missed and paid for in excess of the total accumulated temporary leave will be deducted from

the final salary check, or, if the final check is not of an amount sufficient to cover same, the

terminating employee will be expected to reimburse the school district for the difference.

Employees shall notify their principal or immediate supervisor as soon as prudently

possible when sick leave or personal leave is to be taken.

The daily rate of pay granted for sick leave or personal leave will be based on the

number of hours the employee works during a normal day.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRGA

Sick Leave Bank for Classified and Administrative Personnel GCRGA

There shall be a sick leave bank jointly established for classified and administrative

personnel not covered under the negotiated agreement. The bank shall have the following

qualifications:

(a) To participate the employee must contribute a day of their sick leave annually. That

qualifies the employee for use of the bank, if needed, for the entire plan year,

September 1 through August 31.

(b) Unused days at the end of a plan year will be carried over to the succeeding year.

donation of days will be necessary.

(d) The classified or administrative employee must have used all of his/her accumulated

sick/personal leave (not including vacation leave) to be able to apply for use of the

sick leave bank.

(e) An application requesting withdrawal of days from the sick leave bank must be filed

with a governing committee. That committee will be appointed annually by the

superintendent to include representatives of both classified and administrative

personnel.

(f) The days drawn from the bank shall be used for the personal prolonged illness of the

employee or the extended illness of a member of the immediate family*.

(g) The maximum number of days that an employee may draw from the bank will be

determined by the governing committee. In no case will that number of days

overlap the beginning date of KPERS disability benefits for the employee.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRGA Sick Leave Bank for Classified and Administrative Personnel

GCRGA - 2

Denial of the application to withdraw days from the sick leave bank may be appealed to

an appeal committee. The appeal committee shall consist of one person appointed by the

governing committee of the bank and one person appointed by the board of education, and one

person appointed by the two members of the appeal committee. It is understood that the board

of education may appoint one of themselves as its committee member or may appoint a

classified or administrative employee. The decision of the appeal committee will be final.

*Immediate family is defined in the

negotiated agreement as employee’s spouse,

children, sibling, spouse’s sibling, grandchildren, parents, spouse’s parents, grandparents, or

other person whose residence has been or is the home of the employee.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRH Vacation

GCRH

Vacation allowance is provided only for full-time, twelve (12) month employees. Employees

serving terms of less than twelve months are not granted vacations with pay.

Vacation allowance is determined on the basis of two weeks (10 workdays) per year for

the first five (5) years of continuous service. After five years of continuous service, an

employee shall be granted one additional day of vacation per year for each year above five until

a total of three weeks (15 work days) of vacation is allowed. Beginning in their 16

year of

continuous service the employee shall be granted one additional day of vacation per year for

each year above fifteen until a total of four weeks (20 work days) of vacation is allowed.

Support personnel vacation allowance is determined on the basis of one day per month of

service completed or two weeks after a period of one-year service. However, an employee must

work at least six (6) months before he/she is entitled to any accumulative vacation allowance on

the schedule. After the sixth month waiting period, the employee is entitled to vacation from

the first day of employment.

Vacations must be approved by the employee’s

immediate supervisor. Disruptions in the

services to the school district should be considered before approving vacation schedules.

Unused vacation days must be down to 20 days by January 1

each

year. Any days above 20 will be lost.

All hourly employee time records, referencing vacation days, must be initialed by the

immediate supervisor or his/her designee. Payment for vacation time will be based on the

regular earnings of the employee.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRI Paid Holidays

GCRI

The following schedule represents the allowable paid holidays for support personnel.

Any time missed in addition to these days, authorized leave day, and/or scheduled vacation time

will be without pay:

Clerical Employees Who Work Less Than A Twelve Month Year: All

holidays designated on the school calendar which fall during the

employee’s assigned work schedule.

Clerical Employees Who Work Twelve Months: All holidays designated

on school calendar, which fall during the calendar year.

Para educator Employees Who Work Less Than a Twelve Month Year:

All holidays designated on the school calendar which fall during the

employee’s assigned work schedule.

Transportation, Operations Supervisors, Secretary, Mechanics, Custodial,

Maintenance and Food Service Employees: Employees of this group

shall be entitled to the following paid holidays when school is not in

session.

July 4 ------------------------------- 1 day

Labor Day --------------------------

1 day

Thanksgiving -----------------------

2 days

Winter Break -----------------------

3 days

New Years ---------------------------

1 day

President’s Day

---------------------

1 day

Between Mid March & Mid Apr. -

2 days

Memorial Day ------------------------ 1 day

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRI Paid Holidays

GCRI - 2

Food Service is not in service on the July 4 holiday. The number of paid holidays for

food service employees will be eleven. Employees Who Work At Least Three and One-Half

Hours Per Day consistently will receive paid holidays on a prorated basis.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRJ

Early Retirement for Classified Personnel

GCRJ

The Board of Education may offer to classified employees an early retirement incentive

program.

Eligibility

To be eligible for the USD 261 early retirement program an employee

must have completed not less than 10 years of continuous

employment in the district;

must be currently employed by USD 261; and

must qualify under the KPERS rules for early retirement.

There is no minimum age requirement.

Program Requirements

The Board of Education may alter the program at any time with notification to

terminate, suspend, or amend the program given to staff with a 30 day written notice of intent.

Staff members already retired and participating in the program will not be affected by any

alternation

of the program they originally opted to activate. Should a retired classified employee reapply

for a position with USD 261 and be offered such, they become ineligible for any future

involvement in any form of district sponsored retirement.

Classified employees electing to participate in the district program must do so within

the first 90 days that they

must qualify under the KPERS rules for early retirement.

meet the KPERS eligibility requirement of retirement at age 62 with 10 years of

KPERS service whichever occurs first. If an employee does not choose to

participate in the district’s early retirement

program within their first 90 days of

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRJ Early Retirement for Classified Personnel

GCRJ - 2

eligibility, no early retirement program will be available to said employee.

Activation of Program

For a classified employee to activate early retirement benefits, forms for such as

provided by the district office must be completed and filed with the superintendent no later than

90 days prior to retirement.

Benefits

Retirees shall be entitled to the following:

Thirty percent of the retiree’s final yearly hourly salary.

Overtime payments made during the final year and all

supplemental salaries are excluded from the final salary

figure used to calculate the retirement benefit.

One percent of the final calculated base benefit for each year

of service with the district in excess of 10 years.

An amount equal to 1 day of sick leave for every 3 that have been

accumulated at the time of retirement at the employee’s

current daily

rate of pay.

Retirees may remain enrolled in the district-sponsored health

insurance program if they so desire with billing and scheduled

payment premiums established by the business department. Should

the district not sponsor a group health insurance plan, the Board of

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRJ

Early Retirement for Classified Personnel

GCRJ - 3

Education is under no obligation to create such for retirees.

The total above amount shall be paid in a single payment on the

date of the employee’s last pay period unless otherwise arranged

for by the employee with the business division and approved by

the superintendent.

The total early retirement amount to any classified employee shall

not exceed 75 percent of the first step of the salary schedule for certified

teacher personnel.

Other Considerations

Those employees that feel that they have unusual or unique circumstances may refer

such to the superintendent for research, review, and consideration.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

GCRK Political Activities (See GAHB)

GCRK

Classified staff members shall not use school time, school property or school equipment

for the purpose of furthering the interests of any political party, the campaign of any political

candidate or the advocacy of any political issue.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

H--NEGOTIATIONS

(This section on negotiations is confined to professional employees negotiating under the professional employees

negotiations law, KSA 72-5413 et seq.)

HAA

Legal Status

HAB

Goals and Objectives - KSA 72-5413 et seq.

HAC (See HAB)

Scope of Negotiations (See HAI)

HAE & R (See HAB)

Board Negotiating Agents

HAF (See HAB)

Superintendent's Role

HAHBA & R (See HAB)

Use of School Facilities - KSA 72-8212(d)

HAHBB (See HAB)

Use of School Equipment

HAI & R

Negotiations Procedures - KSA 72-5413

Time and Place

Time Limits

Notification

Agenda Determination (See HAC)

Distribution of Information

Research Assistance

Quorum

Rules of Order

Minutes and Records

Progress Reporting

To Staff and Board

To Press and Public

HAJ

Preliminary Agreement Disposition

HAK & R (See HAJ)

Ratification Procedures

HAL

Announcement of Agreement

HAN & R

Sanctions and Slowdowns

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAA Legal Status

HAA

The board shall negotiate with its professional employees as provided by law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAB Goals and Objectives

HAB

Professional negotiations are for the purpose of determining the terms and conditions of

employment as defined by law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAC Scope of Negotiations (See HAI)

HAC

Negotiations shall cover only topics that are mandatorily negotiable under current law.

The board shall reserve the right to negotiate any topic the board deems in the best interest of

the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAE Board Negotiating Agents

HAE

The board shall select as its agents those persons the board feels will best represent the

interests of the district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

HAE-R Board Negotiating Agents

HAE-R

Each year the board shall designate its agents for the purpose of negotiating during the

current school year. The superintendent and the board president shall make recommendations

to the board in regard to who shall be the chief negotiator for the board and other members of

the negotiation team.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAF Superintendent's Role

HAF

The superintendent shall not be the chief negotiator for the board. The superintendent

shall only act in an advisory capacity.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: October 18, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAHBA Use of School Facilities

HAHBA

School facilities shall be made available for negotiating sessions.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

HAHBA-R Use of School Facilities

HAHBA-R

School facilities for negotiating sessions shall be made available without cost to the

teachers' organization. If the representatives of the teachers wish to negotiate in facilities not

furnished by the board, none of the costs of any other facilities shall be paid for by the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAHBB Use of School Equipment

HAHBB

The board may make school equipment available for negotiating sessions.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAI Negotiations Procedures

HAI

The time, place, duration, notification, agenda and rules of order shall be as agreed by

the board team and teachers' team.

Distribution of Information

Board distribution of information concerning negotiating sessions shall be discretionary

with the board.

Research Assistance

Upon request, the board shall furnish to the association any information, which is public

record. The board may agree to furnish other information in a form determined by the board.

Minutes and Records

The board's team shall keep reasonably detailed minutes and records of all negotiating

sessions.

Reporting to Staff and Board

The board's team shall keep the board fully advised at all times as to the status of

negotiations. The board shall report to the staff such information, as the board deems advisable.

Reporting to the Media and Public

The board reserves the right to release to the media and public information regarding

negotiations.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAI-R Negotiations Procedures

HAI-R

Minutes and Records

One member of the board's team shall be designated to keep reasonably detailed minutes

and records of all negotiating sessions. Following each session, a person shall transcribe the

minutes and notes and distribute the minutes to the board.

Reporting to the Staff and Board

The board shall, through the superintendent, be fully advised as to the status of the

negotiating sessions. The board shall be furnished copies of the minutes and records of each

session. The board shall, through the superintendent, report to the staff information as the

board deems advisable.

Reporting to the Media and Public

Before any school board news release or statement on negotiations to the press and

public is made, the release shall be prepared by the chief negotiator and the superintendent and

approved by the president of the board. If the president of the board is unavailable, the vice-

president of the board shall make the determination, and if he is also unavailable, the

superintendent shall make the determination. No other person is authorized to release to the

public or press, on behalf of the board, any information in regard to negotiations.

Research Assistance

Information not currently available in the form requested by the association, at the

discretion of the board, may be supplied if the association reimburses the board for any

additional expenses. (See CN)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAJ Preliminary Agreement Disposition

HAJ

All tentative agreements shall be reported to the board.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: November 15, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAK Ratification Procedures

HAK

The board will not engage in piecemeal ratification of agreements. The board will not

take action on the total "package of agreements" until after the teachers' association has acted

upon the same package of agreements. If after the completion of impasse procedures, the board

and teachers' association have not reached agreement, the board shall take action to conclude

the matter as provided by law.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 20, 2010

HAK-R Ratification Procedures

K-R

All tentative or preliminary agreements shall be placed in one package and presented to

the board for its consideration.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 20, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAL Announcement of Agreement

HAL

The board may announce its ratification of the agreement.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 20, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

HAN Slowdowns

HAN

The board opposes work slowdowns by school district employees.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 20, 2010

HAN-R Slowdowns

HAN-R

If any school district employees engage in a practice commonly known as a

"slowdown," the board shall immediately direct the superintendent and other administrators to

investigate the situation and report back to the board instances in which a school district

employee is not performing in accordance with the terms of the contract. The board shall take

whatever action may be deemed appropriate, including termination of the school district

employee.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: December 20, 2010

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

I-

-INSTRUCTIONAL PROGRAM

Philosophy - Mission Statement

Goals and Objectives

IAA

Academic Freedom

IB & R

School Site Councils

Educational Program - KSA 72-8205; 72-8212

Partnerships

Curriculum Handbooks

Educational Goals and Objectives

Other Educational Programs (See IDAA, IDAB and IDAC)

ICA

Pilot Projects

Planning

Research

Pilot Project Evaluation (See IJ)

ICAA

Teaching Methods

ICFA & R

Curriculum Guides and Course Outlines

Instructional Program - KSA 72-8205; KSA 72-8212

Modifications

Resources

Personnel

Financial

Evaluation

Curriculum Adoption & Modification- KSA 72-8205

IDAA & R

Special Programs

Work-Study Programs

SN Includes the programs designed to meet the individual

needs of students

IDAB

Support Programs

IDAD & R

Title I Programs

IDCE

College Classes (Dual Credit)

IDFA

Athletics

Instructional Arrangements

Class Size

Scheduling for Instruction

Pre-enrollment

IEB

Charter Schools

IECA

Special Education Class Size/Caseload

IEH

Independent Study

Textbooks, Instructional Materials & Media Centers - KSA 72-8205; 72-

8212

Textbook Selection and Adoption; 10-1113; 79-3606; 72-5389

Media Center Materials Selection Criteria

Challenges to textbooks, instructional materials & media materials

Textbook Rental - KSA 72-5390; 72-4107

Use of Textbooks; 72-4107 et seq.

IFAB

Supplementary Materials Selection and Adoption - KSA 72-8205; 72- 8212; 72-5389

IFB

Instructional Services

IFBC

Instructional Materials Centers

IFBDA

Professional Libraries

IFBH & R

Outside Speakers

IFC & R

Community Resources

School Volunteers (See KFD)

IFCB & R

Field Trips

IHA

Grading Systems

IHB

Homework

IHC

Class Rankings (See JR et seq.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHD

Honor Rolls (See JR et seq.)

IHEA

Make-Up Opportunities (See JBD, JDD)

IHF

Graduation Requirements (See JFC) - KSA 72-8205; KSA 72-1101, 72-

1103

Educational Testing Programs

Teacher Tests

Group Achievement Tests

State Required Tests

IIA

Performance-Based Credits

IIBG

Computer Use (See GAA and JCDA)

IIBGA

Children’s Internet Protection Act (CIPA)

IJ & R

Evaluation of Instructional Program (See MK, II)

IKB

Controversial Issues

Teaching About Religion (See IKD)

IKCA & R

Human Sexuality and AIDS Education

IKD & R

Religion in curricular or School Sponsored Activities

Teaching About Religion

Religion in the Curriculum

Use of religious symbols

Holidays - KSA 72-5308 (See AEA)

Graduation and Ceremonies

Silent Meditation - KSA 72-5308a

IKDA & R

Religious Objections to Activities

IKE & R

Assemblies

IKI

Lesson Plans

ING

Animals and Plants in the School - KSA 21-4310

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Philosophy

The mission of the Haysville School District as a caring, responsive, innovative

organization, is to prepare all students to excel as life-long learners who are responsible,

contributing members of society by utilizing all available resources to challenge each student

with learning opportunities through quality instruction supported by advanced technology.

All students shall have an equal opportunity to pursue and acquire knowledge and to

master the curriculum's objectives. The program shall provide for student mastery of basic

skills, higher order thinking skills, the ability to work in groups and individually, individual

physical and mental well-being and other varied needs and interests of students. The

curriculum shall be outcomes-oriented and the instructional program research-based.

The educational process shall be a comprehensive program undertaken in cooperation

with parents, institutions and community programs.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IAA Academic Freedom

IAA

Academic Freedom

No arbitrary limitations shall be placed by teachers upon study, investigation,

presentation and interpretation of facts and ideas when pursued in accordance with the approved

curriculum.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

School Site Councils

A site council shall be established in each building in the district.

Each council shall be responsible for providing advice and counsel for evaluating state,

school district, and school site performance goals and objectives and in recommending

methods, which may be employed at the school site to meet these goals and objectives.

The membership of each council shall include, at a minimum, the building principal,

and representatives of: teachers and other school personnel, parents of pupils attending the

school, the business community, and community leaders.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 28, 2011

IB-R School Site Councils

IB-R

Each principal shall submit, for the board's consideration, names of individuals to be

considered for appointment to the site council. The board shall appoint site council members.

Each site council shall establish meeting schedules, which shall be subject to board

approval. Each council shall report to the board at least 2 times a year. As required, the

superintendent shall submit reports to the State Board of Education evaluating the effectiveness

of each school site council. Reports shall be reviewed by the board of education before

submission to the state.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Educational Program (See ID, IDAA, IDAB, IDAC and IJ)

The educational academic program shall assist students to grow intellectually,

to master the curriculum objectives, and to prepare for further education or training.

Specifics of the educational program will be clearly described and kept available

for public inspection. The board shall consider the district's basic educational program

each year. And, when approved, the program shall constitute the district's basic curriculum.

Curriculum Handbooks

Curriculum handbooks shall contain an outline of each basic course and the learning

objectives to be mastered. Each handbook, when approved by the board, shall become

by reference a part of these policies and rules by reference.

Educational Goals and Objectives

District educational goals and curriculum objectives for the basic educational program

shall be on file in the district office, and available for inspection upon request. (See CN)

Additional Educational Programs

Additional educational programs shall be in one of the following

categories:

Special Programs (IDAA), Support Programs (IDAB) and Exceptional Programs (IDAC).

Approved KASB Recommendation: September 20, 2010; BOE Reviewed and Approved: February

28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ICA Pilot Projects

ICA

The use of pilot projects is encouraged by the board before any new instructional

technique is implemented on a district-wide basis.

For the purpose of this policy, pilot project means any research or experimentation

program or project designed to explore or develop new, unproven teaching methods or

techniques. All instructional materials, including teachers' manuals, films, tapes or any other

supplementary instructional material which will be used in connection with a pilot project shall

be available for inspection by parents or guardians of the students engaged in the program or

project.

Pilot Project Evaluation

Before any pilot project proposal is submitted to the board for approval, an evaluation

format shall be developed and included with the pilot project. (See IJ; JR et seq.)

BOE Approved: July 7, 2003; BOE Reviewed and Approved: February 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ICAA

Teaching Methods (GRBC, ICA, IDAE, II, and IJ)

ICAA

Use of current research findings to improve instruction is required as a part of the district's school

improvement efforts. The teaching staff is required to keep abreast of current research-based teaching

methods

Staff development programs will be designed to help teachers learn research-based

instructional skills and to apply them in daily instruction.

Approved KASB Recommendation: 9/20/10; BOE Reviewed and Approved: February 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ICFA Curriculum Guides and Course Outlines

ICFA

The instructional program shall be organized through the use of curriculum guides and

course outlines.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 28, 2011

ICFA-R Curriculum Guides and Course Outlines

ICFA-R

The superintendent together with appropriate staff committees will develop curriculum

guides and course outlines consistent with these policies and in sufficient detail to enhance the

standardization of the district's curriculum in each of the attendance centers maintained by the

district.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Instructional Program (See BBG, CJ, CL, IC and IJ)

All certified staff shall cooperatively develop an integrated, comprehensive,

performance-oriented preK-12 Instructional Program, which will be composed of the

specific courses and programs offered that allow students to meet the goals and

objectives set forth in the educational program. The district instructional program

is to include district instructional goals and learning objectives and be based on valid

educational research and current State Board of Education approval requirements.

After board of education approval, district instructional goals and learning objectives

shall be used by the staff as the basis for developing and implementing specific curricula.

The superintendent shall develop a schedule for periodic curriculum reviews.

Modification

Additions, deletions or alterations to the Instructional Program shall be approved by the board.

Personnel

Outside resources and district personnel may be used in curriculum development.

Financial Resources

The board encourages the superintendent to secure federal, state and private grants,

or other alternative funding sources for use in curriculum development. The certified staff

is encouraged to use available commercial, public domain and community resources to assist in

developing the instructional program and extending it beyond the traditional classroom setting.

Evaluation (See IJ)

Approved KASB Recommendation

–

9/20/10; BOE Reviewed and Approved: March 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAA Special Programs

IDAA

In addition to the basic educational program, the district shall provide programs to meet

special needs. These programs shall be outlined in the appropriate handbooks or other

documents following review and approval by the board.

Partnerships

The board may approve partnership programs with business and/or educational

institutions for the purpose of improving and/or expanding the quality of curricular offerings,

and may approve opportunities for partnership organizations to assist with specified programs.

Work-Study Programs

The certified staff and administration shall cooperate to develop objectives for a work-

study program when requested by a student and a member of the business community.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 28, 2011

IDAA-R Special Programs

IDAA-R

Partnerships

When a partnership is created, a committee shall be formed with the minimum

membership composed of the building principal, one teaching staff member, and a

representative of the business and/or the educational institution. The committee shall be

responsible for developing the partnership's goals and objectives, scheduling meeting times,

deciding appropriate activities, and identifying available resources to help meet the

partnership's goals and objectives subject to board approval.

An annual review of the partnership's goals and objectives shall be conducted by the

committee and submitted in writing to the board.

Partnerships shall not exceed one year. However, continuation on a year-to-year basis

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAA-R

Special Programs

IDAA-R-2

may be granted by the board if requested by the committee in their annual report.

Work-Study Programs

Student participation in a work-study program shall be on an individual basis and shall

be the responsibility of the principal. The superintendent shall develop guidelines for use when

considering work-study applications from students or the business community for participation

in a work-study program.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: March 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAB Support Programs

IDAB

In addition to the basic programs approved by the board, the district shall provide

student support programs. Support program information approved by the board shall be filed

with the clerk and made available to staff as needed.

Drug Education

All students shall be made aware of the legal, social and health consequences of drug

and alcohol use. Students shall be instructed on effective techniques for resisting peer pressure

to use illicit drugs or alcohol. Students shall be informed that the use of illicit drugs and the

unlawful possession and use of alcohol is both wrong and harmful.

The board's comprehensive drug and alcohol abuse and prevention program shall be

included as part of the district's curriculum. The curriculum at each grade level shall be age-

appropriate and developmentally based.

A student who voluntarily seeks assistance, advice or counseling from school personnel

regarding drugs or drug abuse shall not be disciplined by school authorities solely on the basis

of seeking assistance.

Student Mental Health

Appropriate mental health awareness and suicide prevention programs shall be initiated

and continued in the district.

The superintendent shall develop and implement a student mental health awareness

program. If professionals necessary to carry out this program are not available within the

school system, the superintendent shall identify community or area mental health agencies able

to provide the necessary assistance and seek to establish a continuing cooperative relationship

with the appropriate agencies.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAB Support Programs

IDAB-2

Dropout Prevention

The programs to prevent students from dropping out of school, or to encourage dropouts

to return to school shall be: Alternative High School Program, IDEA Room at HMS, Night

School and PASS Program.

The staff shall incorporate the philosophy and goals of this policy into the schools'

programs.

At-Risk Students

The superintendent shall be responsible for developing a program for identifying and

working with at-risk students.

Guidance

The guidance program shall be organized to meet the needs, interests and abilities of all

students.

Counselor(s) shall perform guidance services consistent with district philosophy, job

descriptions and board policies.

Homebound Instruction

If a child is unable to attend school because of lengthy illness or injury, homebound

instruction may be provided if:

The parent makes the request for homebound instruction; and

The family physician recommends homebound instruction in writing.

The principal shall be responsible for obtaining a teacher for the student. When

appropriate, the director of special education is responsible for filing the necessary papers with

the Division of Special Education, State Board of Education.

BOE Approved: July 7, 2003; KASB Recommendation: March 28, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAD Title I Programs

IDAD

The board shall ensure that the district's Title I programs operate in accordance with

federal laws and conditions. The superintendent is responsible for administering the district's

Title I programs, assessing the educational needs of all students, particularly the needs of

educationally deprived children, developing appropriate communication channels between all

parties, developing inservice training for parents and staff, and developing appropriate

evaluation procedures.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 16, 2011

IDAD-R

Title I Programs

IDAD-R

The board shall designate annually one meeting date for the purpose of providing

parents of Title I students an opportunity to meet with the administration in order to participate

in the design and implementation of the Title I program. All parents of Title I students shall be

invited to this meeting.

The board shall strongly encourage parental involvement in the district's Title I

program. The board shall design a program to encourage parental participation that may

include but not be limited to the following activities: providing parents with access to meeting

space and materials; providing parents with information concerning current Title I law,

regulations, and instructional programs; and training programs to instruct parents how to

become involved in their child's Title I program.

In order to fully meet the federal guidelines established for Title I programs, the board

shall: provide timely notification to parents about their child's Title I selection, instructional

suggestions, educational materials, and training programs; help promote parental participation

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDAD-R

Title I Programs

IDAD-R-2

in school activities; designating parent coordinators in the district; and establish parent advisory

councils in order to consult with parents about how the district can work with parents to achieve

Title I program objectives, and solicit parent's suggestions in the planning, development, and

operation of the program.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 16, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDCE College Classes

(See JBE and JQ)

IDCE

With parental permission, eligible students who can complete graduation requirements

as prescribed by the board are eligible to be released from school during the regular school day

to attend classes at a Regent's university, community college, technical college, vocational

educational school or Washburn University.

Concurrent Enrollment

A student enrolled in grades 10, 11 or 12, or a gifted child in grades 9 through 12 who

has demonstrated the ability to benefit from participation in the regular curricula of eligible

postsecondary education institutions, may apply to the principal for permission to enroll at an

eligible postsecondary education institution.

The district may enter into an agreement with the college for the purpose of allowing

these students to receive dual credit.

BOE Approved: July 7, 2003; Revised and Approved September 5, 2006; BOE Reviewed and

Approved KASB Recommendation: September 8, 2008; BOE Reviewed and Approved: May

16, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IDFA Athletics

IDFA

Any district elementary or middle school that includes any of the grades six through

eight may conduct athletic practice during the school day only at times when one or more

elective academic courses or a study period is offered to students.

District high school/s shall not conduct athletic practice during the school day, and

practice shall not be counted for credit or as a part of the school term.

District schools shall neither offer credit for athletic practice nor count athletic practice

as a physical education course.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 16, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Instructional Arrangements

Each building principal shall organize the instructional program in a manner compatible

with these policies.

Class Size

Class size shall be determined by: class enrollment, teacher availability, budget and

facility limitations.

Pupil-teacher ratios in the district will be determined by class enrollment, teacher

availability, budget limitations and facility utilization and shall not be subject to the meet and

confer process.

BOE Approved: July 7, 2003

The board will attempt to keep the class size of the district's classrooms as follows:

Kindergarten - Grade 3

Maximum of 23 students

Grades 4-5

Maximum of 27 students

Scheduling for Instruction

Class schedules shall be developed to meet district instructional goals and learning

objectives.

Pre-enrollment

The administration shall develop and coordinate pre-enrollment activities each spring.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 16, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IEB

Charter Schools

IEB

The board may consider a petition for the creation of a charter school if the petition

meets all requirements of current law and regulations.

BOE Approved: July 7, 2003; BOE Reviewed and Approved June 20, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IECA Special Education Class-Size / Caseload

IECA

The superintendent shall develop and annually review class-size/caseload limits for

students with exceptionalities to ensure a free appropriate public education and to meet the

individualized needs of all such students.

BOE Approved: July 7, 2003; BOE Reviewed and Approved June 20, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IEH Independent Study

IEH

The board advocates a program of independent study.

The superintendent together with a faculty committee shall develop guidelines, which

outline an independent study program. The superintendent and faculty committee shall also

develop criteria to be used in the selection of students to participate in an independent study

program.

BOE Approved: July 7, 2003; BOE Reviewed and Approved June 20, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Textbooks, Instructional Materials and Media Centers

All textbooks, instructional materials and the selection criteria for media center

materials used in the district shall be subject to board approval.

Textbooks and instructional materials shall support the district’s instructional

goals and

learning objectives. Media center materials shall support and supplement the curriculum,

promote wise use of leisure time, develop literary discrimination and appreciation, and

encourage students to become productive citizens.

Textbook selection criteria shall be established by the board.

Challenges to textbooks, instructional materials or media center materials shall be

considered in a manner prescribed by board policy.

BOE Approved: July 7, 2003

IF-R Textbooks, Instructional Materials and Media Centers

IF-R

Selection Criteria: Textbooks and Instructional Materials

Textbooks and instructional materials shall provide:

An effective education for all students;

Factual knowledge, literary appreciation, aesthetic values and ethical standards;

Practice for students to develop abilities in critical thinking, communication,

mathematics and science skills.

Information which helps students develop an appreciation of American cultural, ethnic

and racial diversity and balanced views concerning international, national, state and local issues

and problems; and

Sufficient flexibility for meeting the special needs of individuals and groups.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IF-R Textbooks, Instructional Materials and Media Centers

IF-R-2

The superintendent shall develop selection procedures, which meet the above criteria,

which shall include a review of available material by instructional staff members.

Selection Criteria: Media Center Materials

Materials shall be chosen for accuracy, artistic quality, format and authoritativeness.

Materials shall be chosen on various reading levels presenting different points of view,

including current issues.

Books and other media materials shall be evaluated before purchase, either through

direct examination or by using reputable, unbiased, professionally prepared selection tools.

The media center(s) shall obtain, process and circulate materials and equipment and

provide references and other services to students and faculty. Media specialists shall work

toward providing resources so that students have an opportunity to achieve high levels of

performance.

Videotapes, DVDs, and/or other Movie Instructional Materials will be selected and

assigned to give support directly to instructional learning

outcomes, goals, and/or objectives as established by the various district departments and

disciplines, the District Curriculum Coordinators, the Division of Curriculum and Instruction,

and the Board of Education.

In general, copyright guidelines permit in-classroom performance of a copyrighted

videotape when it is used for instructional purposes in a teaching situation, is a lawfully made

copy, and does not contain an FBI warning prohibiting its use for any reason other than

personal viewing. (Video materials purchased through an educational vendor or videos

purchased with a license will not contain the FBI warning.)

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IF-R Textbooks, Instructional Materials and Media Centers

IF-R-3

No videotapes, DVDs, or other movie instructional material shall be shown for entertainment

purposes.

Additional Criteria:

Video materials must be reviewed by the classroom teacher for a fair and objective

presentation of sensitive subjects as the maturity level of its viewers. In this connection, the

ratings adopted by the Motion Picture Association of America will be applied.

Family audience

Parental guidance

PG-13 Special parental guidance for children 13 and under

Children under 17 and under admitted only with parents

In grades Pre-School through grade 5, no videotapes other than G may be shown.

In grades 6 and 7, no videotapes other than G may be shown.

PG videos require administrative approval and custodial notification prior to a viewing by

students.

In grade 8, no videotapes other than G, PG, or PG-13 may be shown. PG videos

require custodial notification prior to a viewing by students. PG-13 tapes require both

administrative approval and prior written lawful custodial permission. Students not in

possession or presenting a lawful custodial permission form shall be afforded the opportunity to

complete an alternative assignment that is fair and equitable to the assignment opted.

In grades 9 through 12, no videotapes other than G, PG, or PG-13 may be

shown. PG videos require custodial notification prior to viewing by students. PG-13 tapes

require administrative approval and custodial notification.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IF-R Textbooks, Instructional Materials and Media Centers

IF-R-4

R rated films or videos or any portion of such will not be shown or utilized in

classroom presentations in USD 261.

Collection Development

The media collection shall be developed systematically, be well balanced in coverage of

subjects, include various types of materials and a variety of content in various formats.

The collection shall reflect, enrich and complement the broad interests represented in the

curriculum. The collection should be large enough to allow materials to be placed in

classrooms for extended periods of time.

Challenges of Materials (See IKD, KN)

Any person having a complaint about textbooks, media center or other instructional

materials shall meet with the principal. If the matter cannot be resolved the principal shall

notify the superintendent and ask the complainant to use a request for review form, which is

available through building principals or at the district office. After receiving the completed

form, the superintendent shall meet with the complainant to discuss the complaint.

If the complaint is not resolved at the meeting with the superintendent, the complainant

may request that the board consider the complaint. If the board chooses to consider the

complaint, it shall forward all appropriate written materials to a review committee.

Review Committee

When a review committee is established by the board to handle complaints concerning

textbooks, media center or instructional materials, the review committee shall be composed of:

The building principal, media specialist, two subject area specialists and two community

members.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IF-R Textbooks, Instructional Materials and Media Centers

IF-R-5

The committee’s

charge shall be:

To review the material and prepare a written report containing conclusions and

recommendations within 30 days;

To direct a written report to the board; and

To send the complainant a copy of the report.

The Review Committee Shall:

Examine and evaluate the material as a whole; consider the district’s policy, procedure

and philosophy for selection of textbook, instructional materials and media center materials;

and

Weigh strengths and weaknesses and form opinions based upon the selection criteria.

If the complainant is dissatisfied with the committee’s recommendation,

an appeal of the

decision may be made to the board for a hearing and final decision. If an appeal is requested by

the complainant, the superintendent shall request that the board schedule an appeal and shall

prepare in advance of the appeal all appropriate documentation for the board’s study.

Removing Challenged Materials

Challenged materials shall not be removed from use during the review period.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFAB Supplementary Materials Selection and Adoption (Cf. IF)

IFAB

The responsibility for the business procedures governing procurement, storage,

issuance, and delivery of all supplies and materials required in the operation of the school will

be delegated by the superintendent of schools.

Basic textbooks shall be supplemented by the board of education with other books and

instructional materials as determined by the budget allocations made each year.

Certain materials such as workbooks, notebooks, laboratory and shop materials and

other special course materials are not included in the textbook rental fee.

The curriculum division is responsible for developing criteria for the selection of

educational supplies and instructional materials. The selection shall be made in consultation

with classroom teachers and principals.

Standardized lists of instructional materials suitable to variable teaching situations shall

be developed in consultation with representative classroom teachers who are best able to judge

instructional materials on the basis of its performance in the classroom.

The principal may request supplies and instructional materials within his budget

limitations providing the materials so listed will meet the classroom needs and such purchases

can be justified educationally and cost wise.

The instructional materials, except those needed for special experiments shall be

selected yearly based on a per pupil allocation from a source suggested by the director of

curriculum and certified personnel.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFB

Instructional Services

IFB

The board recommends the use of all instructional services available to the school

district.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBC Instructional Materials Centers

IFBC

The school district will endeavor to maintain instructional materials centers in each

school.

The superintendent shall explore the possibilities of utilizing funds from outside the district to

be used to develop and maintain instructional materials center.

Recommendations: Recommendations received from the certified staff, students and

patrons will be placed in a consideration file and will be reviewed to ascertain whether they

meet selection criteria as set forth by the board.

Teachers' professional advice will be solicited in making selections of materials.

Person(s) in charge of media centers or the building principal, as the case may be, may order for

that level or department from standard selection tools.

Evaluation: The collection will be evaluated, from time to time, in relation to changing

curriculum, new instructional methods and current needs of teachers and students.

Service: Materials will be purchased throughout the school year as needed. Areas of

emphasis will be determined by needs of each media center as adjudged by the person in charge

of the media center or the building principal, as the case may be, within budgetary limits.

Authority: The board authorizes the district's trained personnel to make selections for

the media centers subject to board policies and rules.

Gifts: All gift materials must meet qualitative standards of selection as stated above.

Gift materials will be acknowledged and credit given in the media center records.

Procedures for Evaluating Challenged Materials (Cf.

IKC, IKD, K

)

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBC Instructional Materials Centers

IFBC

–

In the case of a complaint, procedures to be followed are: Present the complainant with

the request for reconsideration form and invite the complainant to file objections in writing. At

the same time, notify the building principal, the school library media specialist and the Director

of Instruction that complaint has been registered.

When the form has been completed, the review committee composed of the Director of

Instruction, building principal, media specialist, two subject area specialists and two community

members will be asked to evaluate the material in question. Challenged materials shall not be

removed from the classroom during the evaluation periods.

The following guidelines shall apply to the evaluation process:

Examine and evaluate the material as a whole, not on the basis of passages

pulled out of context;

Check appropriate selection aids for evaluation of the material;

Weigh strengths and weaknesses and form opinions based upon the selection

criteria, the appropriateness of material to the reading ability and maturity level of the

student, the nature of its use in the educational program, relevance to the curriculum and

educational goals of the school; (Cf.

IKD

)

Meet to discuss the material and prepare a written report containing conclusions

and recommendations within 30 days;

Direct report to the board for a final decision; and

Send the complainant copy of the written report.

If the complainant is dissatisfied with the decision of the media review committee, an

appeal of the decision may be made through the superintendent to the

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBC Instructional Materials Centers

IFBC - 3

board for a hearing and final decision. The facts shall be presented to the board by the media

review committee.

The parent/guardian of any student in the district shall have the right to register a

complaint about controversial reading materials or media for that student. Supplemental

material shall be substituted for completing the requirements of the course for that student.

The parent shall notify the teacher in writing using the request for consideration form

supplied by the district and schedule a meeting with the teacher and/or principal to set forth the

part or parts of the assigned material, which the parent finds to be objectionable.

Should the parent exercise the above right, the student shall not be penalized in any way

in academic endeavors because of having registered a complaint.

A Bill of Rights for Instructional and Library Materials

Schools are concerned with generating understanding of American constitutionally

provided rights and with the preservation of these rights through the

development of informed and responsible citizens. To this end, the board asserts that its

responsibility for instructional materials and school library materials is as follows:

To provide materials that will enrich and support the curriculum, taking into

consideration the varied interests, abilities, and maturity levels of the students served;

To provide materials that will stimulate growth in factual knowledge, literary

appreciation, aesthetic values and ethical standards;

To provide a background of information which will enable students to make intelligent

judgments in their daily life; and

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBC Instructional Materials Centers

IFBC - 4

To provide materials on opposing sides of controversial issues so that young citizens

may develop under guidance the practice of critical reading and thinking.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBDA Professional Libraries

IFBDA

A professional library will be maintained in each school's library. A professional library

may also be maintained in the district offices.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFBH Outside Speakers (See IKB)

IFBH

With administrative approval, outside speakers may be invited to meet with groups of

students as part of the educational process.

The board shall establish rules governing the selection and behavior of outside speakers.

BOE Approved: July 7, 2003

IFBH-R

Outside Speakers

IFBH-R

Outside speakers should be selected so that various points of view are presented.

Speakers shall be informed of this policy and its rules when they are invited to make a

presentation.

Language cannot be used that calls for students to be disruptive.

The teacher/sponsor or any member of the school administration may interrupt or

suspend any proceedings if the speaker is not abiding by these regulations.

With prior board approval an honorarium may be paid to outside speakers.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFC

Community Resources

IFC

The use of community resources is encouraged where legitimate educational objectives

may be advanced.

School Volunteers (See KFD)

BOE Approved: July 7, 2003

IFC-R Community Resources

IFC-R

The certified staff shall maintain a list of suitable community resources, which may be

utilized for field trips and other excursions.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IFCB Field Trips

IFCB

Field trips may be approved by the principal when reasonable educational objectives can

be established.

BOE Approved: July 7, 2003

IFCB-R

Field Trips

IFCB-R

Advance requests for field trips including transportation and other resource needs shall

be submitted by the teacher to the principal. Each building principal shall develop a form to

notify parents of a forthcoming field trip. The form shall include the nature of the trip,

departure time, expected return time, name of sponsor(s), and mode of travel. The form shall

also include a space where a parent may ask that a child be excused and the reasons for the

excuse.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHA Grading Systems

IHA

The administrative council shall develop a grading system to be utilized for the district.

Such system shall provide form conformity throughout the various grade levels within the

district. The grading system and changes thereto shall be approved by the board of education.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHB Homework

IHB

Homework shall not be used as a means to discipline students. Homework shall be

assigned as needed to reinforce lessons introduced in the classroom.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHC

Class Rankings (Cf. JR et seq.)

IHC

Class ranking may be computed for seniors.

When class rankings are computed on all credit courses for pupils who have completed

seven semesters of high school enrollment and at the completion of the high school program, a

uniform method of computing such rankings shall be used by all principals. The point standard

shall be:

A- 4; B-3; C-2; D-1; F-0

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHD Honor Rolls (Cf. JR et seq.)

IHD

Honor rolls will be maintained for grades 7-12.

When honor rolls are published for each grade-reporting period, a uniform method of

compiling such records shall be used by all principals. Each student shall be enrolled in a

minimum of 5 credits and performance in all credit courses shall be considered.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHEA Make-Up Opportunities (See JBD, JDD)

IHEA

Within time limits established by the administration, all teachers shall supply make-up

work assignments when requested. The time limits shall be included in the staff and student

handbooks each year.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IHF Graduation Requirements

IHF

The board may adopt graduation requirements exceeding the minimums set forth by

state regulations.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Educational Testing Program (See JR et seq.)

The district educational testing program shall consist of multiple assessments. These

assessments shall include, as a minimum, individual teacher subject matter tests, district group

achievement tests, and state required tests.

Test Integrity

The board requires all licensed staff members to protect the integrity of the student

assessment process. Honest administration of the test and accurate reporting of student

achievement to the board, the community and the state of Kansas is necessary to maintain

accountability measures. All students and staff are required to maintain a high level of integrity

in the administration and completion of student assessments.

Reporting Test Results

The superintendent shall report annually in writing to the board the results of the

district's academic achievement testing program. State required test results shall be

disaggregated as required by current regulation and shall be reported annually to the board,

district patrons and the State Board of Education.

BOE Approved: July 7, 2003; Reviewed and Approved: August 28, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IIA

Performance-Based Credits

IIA

A student may earn credits towards high school graduation by demonstrating mastery of

the course outcomes through a performance instrument. The standards for designing and

passing the performance instrument shall be set sufficiently high to ensure credits earned by

such means shall be equivalent to those offered in the framework of the Carnegie unit.

A written request to “test out” of a class must be submitted

prior to the beginning of

each semester/year. A student may not request to “test out” of a class in which he or she is

currently enrolled or has been enrolled.

The request is to be evaluated within 30 school days by a review committee composed

of: a building administrator, a school counselor, a faculty member appointed by the principal

and the students’ parent(s) or guardian(s).

If the request is approved, the course instructor will have 30 school days to design a

performance instrument that reflects mastery of all course outcomes. Commercially available

instruments may be used if they adequately cover course objectives.

The student has 10 school days in which those designated tasks developed by the

teacher and approved by the administration must be performed. The principal, in consultation

with the instructor, will determine the setting and the timelines for the administration of the

instrument, as well as the criteria for successful completion of those tasks.

Credit for such classes shall be awarded only on a pass/fail basis. Students will be

allowed only one opportunity to “test out” of any particular class. It will not be the

responsibility of the school or the instructor to provide instructional and/or review time for the

student. However, the outcomes, as noted in the district curriculum guide, and class syllabus

will be made available.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IIBG Computer Use (See ECH, JCDA and KBA)

IIBG

Use of District Computers/Privacy Rights

Computer systems are for educational and professional use. All information created by staff

shall be considered district property and shall be subject to unannounced monitoring by district

administrators. The district

retains the right to discipline any student, up to and including expulsion, and any employee, up

to and including termination, for violations of this policy.

Software acquired by staff using either district or personal funds, and installed on

district computers, must comply with copyright laws. Proof of purchase (copy or original) must

be filed in the district office.

Installation

No software, including freeware or shareware, may be installed on any district computer

until cleared by the network administrator. The administrator will verify the compatibility of the

software with existing software and hardware, and prescribe installation and de-installation

procedures. Program files must have the superintendent's approval to be installed on any district

server or computer.

Hardware

Staff shall not install unapproved hardware on district computers, or make changes to

software settings that support district hardware.

Audits

The administration may conduct periodic audits of software installed on district

equipment to verify legitimate use.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

E-mail Privacy Rights

Employees and/or students shall have no expectation of privacy when using district e-

mail or other official communication systems. Any e-mail or computer application or

information in district computers or computer systems is subject to monitoring by the

administration.

Unless otherwise noted all of the following policies were re-adopted July 2, 2007.

IIBG Computer Use

IIBG-2

Ownership of Employee Computer Materials

Computer materials or devices created as part of any assigned district responsibility or

classroom activity undertaken on school time shall be the property of the board.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Staff Handbook

Employees shall have no expectation of privacy when using district e-mail or other

official communication systems. E-mail messages shall be used to conduct approved

and official district business. All employees must use appropriate language in all

messages. Employees are expected to conduct themselves in a professional manner

and to use the system according to these guidelines or other guidelines published by

the administration.

Any e-mail or computer application or information in district computers or computer

systems is subject to monitoring by the administration. The district retains the right

to duplicate any information in the system or on any hard drive. Employees who

violate district computer policies are subject to disciplinary action up to and

including termination.

Student Handbook

Students shall have no expectation of privacy when using district e-mail or computer

systems. E-mail messages shall be used for approved educational purposes. Students

must use appropriate language in all messages. Students are expected to use the

system following guidelines approved by teachers or the administration.

Any e-mail or computer application or information in district computers or computer

systems is subject to monitoring by the staff and/or administration. The school

retains the right to duplicate any information created by students in a computer system

or on any individual computer. Students who violate these rules, or any other

classroom rules relating to computer use are subject to disciplinary action up to and

including suspension from school.

Adopted: July 7, 2003; Revised and BOE Approved: April 5, 2004; Reviewed and Approved

KASB Recommendation: September 22, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IIBGA

Children’s Internet Protection Act

IIBGA

The district shall implement the Children’s Internet Protection Act (CIPA). The

superintendent shall develop a plan to implement the Children’s Internet Protection Act.

This

plan shall be on file with the board clerk and in each school office with Internet access, and

copies shall be available. The superintendent shall ensure compliance with CIPA by

completing Federal Communication Commission forms as required.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Evaluation of Instructional Program (See IC, ICA, II & MK)

The superintendent shall develop guidelines to evaluate a portion of the instructional

program each year. This evaluation shall be part of the district's school improvement efforts as

required by current regulation.

BOE Approved: July 7, 2003

IJ-R Evaluation of Instructional Program (See IC, ICA, II & MK)

IJ-R

The superintendent shall establish special curriculum committees to study the district's

instructional program on a regular schedule. The superintendent shall require reports from

these committees, which shall include the committee's recommendations for improvement,

modification or elimination of any part of the instructional program. The superintendent shall

submit a comprehensive report from the committees to the board.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKB Controversial Issues (See IAA)

IKB

When a controversial subject arises in the classroom, teachers may use the opportunity

to teach about the controversy.

Teachers shall ensure that various positions concerning any controversial subject are

presented and that students have the opportunity to freely discuss the topic.

In determining appropriate methods for specifying controversial issues, the following

ideas should be considered:

a. Included in the area of controversial subjects are ideas, words, movies still

pictures, religions, books, socio-economic aspects of life and political

policies, theories and platforms, which may be reasonably expected to

generate strong and diverse opinions. Teachers should be aware, therefore,

that controversy may spring from the most innocuous beginnings and be

prepared for it to the best of their ability.

b. The topic should be geared to grade level and within the emotional,

intellectual and social abilities of the class.

c. Materials should be available to the student, which present all sides of the

issue.

d. Students should feel the topic is of importance and interest to them.

e. The teacher should feel qualified to lead the discussion both personally and

academically.

f. The issue should evolve naturally from classes being taught and agree with

the general aims and objectives of the schools.

The use of new instructional materials and classroom presentations that may

involve controversial issues should be planned by the individual teacher and discussed with the

department chairman and the building principal before they are initiated in the classroom.

The individual teacher shall exercise his/her professional judgment in his

implementation and selection of supplementary materials within the guidelines established by

the administration and the curriculum committee for the subject area.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKCA Human Sexuality and AIDS Education

IKCA

Opt-Out Procedure and Form

Parents or guardians (or a student over eighteen years of age) who does not want the

student involved in all or some portion of the district’s Human Sexuality and AIDS education

classes shall be provided a written copy of the goals and objectives

for the student’s appropriate

Human Sexuality and AIDS class. Following review of the curriculum goals on file at the

board of education office, the parent or guardian must complete the district opt-out form and

state the portion(s) of the curriculum in which the student is not to be involved.

Opt-Out Form

Parents or guardians (or students eighteen years of age or older) may obtain the opt-out

request form from the principal, completing and signing the form and returning the form to the

principal. The signed form will be kept on file in the principal's office.

The building principal shall receive a copy of the signed form so the named student shall

be excused from all or a portion of the Human Sexuality and AIDS classes. Arrangements shall

also be made for class reassignment of the student during the opt-out period.

Annual Request Required

Opt-out requests shall be required annually and are valid only for the school year in which they

are submitted.

Notice of Availability

Public notice of the availability of the Human Sexuality and AIDS curriculum goals and

objectives shall be made by means of newsletters, distribution at enrollment, etc.

BOE Approved: July 7, 2003; Revised: August 28, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKD Religion in Curricular or School Sponsored Activities

IKD

No religious belief or non-belief shall be promoted or disparaged by the district or its

employees. Students and staff should be tolerant of each other's religious views. Students and

staff members may be excused from participating in practices contrary to their religious beliefs

unless there are clear issues of overriding concern, which prevent it.

Teaching About Religion

Teachers may teach about religion, religious literature and history but are prohibited

from promoting, expounding, criticizing or ridiculing a religion. Religious texts may be used to

teach about religion, but the use of religious texts is prohibited if used to promote a particular

religious doctrine.

Religion in the Curriculum and School Activities

In compliance with these rules, religious themes may be presented in the curriculum and

as part of school activities.

Religious Symbols in the Classroom

Temporary display of religious symbols is permitted as part of the curriculum.

Religious Holidays (See AEA)

Holidays, which have a religious and a secular basis, may be observed.

Graduation and Other Ceremonies

School ceremonies shall be secular in nature.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKD-R Religion in Curricular or School Sponsored Activities

IKD-R

Religion in the Curriculum and School Activities

Music, art, literature and drama having a religious theme or basis are permitted as part

of the curriculum or as part of a school activity if they are presented in a balanced and objective

manner and are a traditional part of the cultural and religious tradition of a particular holiday or

field of study. The emphasis on religious themes in the arts, literature and history should be

only as extensive as necessary for a balanced and thorough study of these areas. These studies

should never foster any particular religious tenets or demean any religious beliefs or non-

beliefs.

Religious Symbols in the Classroom

The temporary use of religious symbols such as a cross, menorah, crescent, Star of

David, crèche, symbols of native American religions or other symbols that are a part of a

religious holiday are permitted as a teaching aid if they are displayed as an example of a

holiday's cultural and religious heritage.

Religious Holidays (See AEA)

School vacations shall have secular designations, e.g., Winter Vacation, Spring Break.

Graduation and Other Ceremonies

The district seeks to maintain traditions significant to the community. While

recognizing the significance of tradition, the board requires that graduation exercises and

dedication ceremonies be secular in nature. Inspirational addresses, which do not promote

religion, may be permitted at these ceremonies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKDA Religious Objections to Activities

IKDA

A parent or guardian (or a student eighteen years of age or older) may request that the

student be excused from participating in activities for religious reasons. Ordinarily, the parent,

guardian, or adult student must complete the district opt-out form for religious objections,

stating the specific activity, the portion of the curriculum in which the activity exists, and the

reasons for the request. This request will begin with the classroom teacher. The request may be

granted by the principal.

This policy shall not be interpreted to allow parents to prevent the dissemination of

information which parents find religiously objectionable. Rather, this policy only extends to

actual participation by their child in an activity, the performance of which is contrary to the

child's religious teachings.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: May 16, 2011

IKDA-R

Religious Objections to Activities

IKDA-R

A parent or guardian seeking to opt-out their child from activities contrary to the child's

religious teachings must complete the district's Activity Participation Opt-Out Form regarding

religious objections, which is available in the school office or the District website. Parents

desiring to opt-out their children from activities due to religious reasons must return the

completed and signed form to the principal. The form must be submitted within a reasonable

amount of time prior to the scheduled activity in order to allow time for the principal to

consider the request. The completed form shall be kept on file with the clerk and the

superintendent shall receive a copy.

The principal shall review the request and determine whether the request should be

granted or denied. The principal shall notify the parents of the decision within a reasonable

amount of time after the request is submitted. If the parents are dissatisfied with the principal's

decision, they may appeal, in writing, to the superintendent.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKDA-R

Religious Objections to Activities

IKDA-R-2

If the opt-out request is granted, students who opt-out of activities for religious reasons

may still be required to view the activity, to learn the subject matter of the activity, or to discuss

the activity. The student may be reassigned during the activity or given alternative class

assignments.

Opt-out requests must be submitted annually and are valid only for the school year in

which they are submitted.

BOE Approved: July 7, 2003; ; BOE Reviewed and Approved: May 16, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKE Assemblies

IKE

Each building principal may schedule assemblies as needed.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

IKE-R

Assemblies

IKE-R

Each building principal shall develop a behavior code for students attending school

assemblies.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

IKI

Lesson Plans

IKI

Each teacher shall develop, maintain and follow lesson plans, which conform to the

approved curriculum, the district's educational goals and the expected student learning

outcomes. Principals shall establish methods to regularly review teacher lesson plans.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

ING Animals and Plants in the School

ING

With the prior approval of the principal, animals or plants may be brought to school for

instructional purposes.

If someone is injured by an animal or comes into contact with a toxic plant, the incident

shall be immediately reported to the administration by the supervising teacher. The principal

shall notify the appropriate persons.

BOE Approved: July 7, 2003; BOE Reviewed and Approved: April 18, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

TABLE OF CONTENTS (TC)

J—STUDENTS

Goals and Objectives - KSA 72-8205

Attendance - KSA 72-1111-1113; 72-7204

Compulsory Attendance Ages

JBC

School Admissions - KSA 72-53,106

Proof of Identity - KSA 72-53,106

Resident Students - KSA 72-1046

New Resident Students - KSA 72-1046

Homeless Students

Nonresident Students - KSA 72-6757; 72-7201 et seq.

Tuition (See JS) - KSA 72-7204

Assignment

To Schools

To Classes

Transfers and Withdrawals

JBCA

Homeless Students

JBD

Absences and Excuses (See IHEA, JDD) (See JBE) - KSA 72-1111; 72-1113

Grade Reduction

JBE

Truancy - KSA 72-1113

JBH & R

Release of a Student During the School Day

JCAB & R

Searches of Property

SN For policy statement regarding searches by school officials.

JCABB & R

Searches of Students

JCAC & R

Interrogation and Investigations Conducted in the Schools

JCB

Policies and Rules Development Involvement (See CMA)

JCDA & R

Student Conduct - KSA 72-8901 et seq.

JCDAA

Tobacco Use (See GAOC) - KSA 21-4009 et seq. ; 72-53,107

JCDB

Dress Code

JCDBB

Weapons in School

JCE

Complaints and Grievances

JCEC

Demonstrations and Strikes - KSA 72-8901 et seq.

JDA

Corporal Punishment

JDB

Detention

JDC & R

Probation (See JDB)

JDD & R

Suspension and Expulsion (See IHEA, JBD) - KSA 72-8901 et seq.

JDDA & R

Drug Free Schools

JDDB

Reporting Crimes to Law Enforcement

JDDC

Bullying (See GAAB, JCE, JGEC, JGECA, JDD & EBC)

Academic Achievement

Reporting - (See JR et seq.)

Report Cards

JFAB

Student Conferences

JFAC

Parent Conferences (See JFAB)

JFB & R

Promotion and Retention (See IHE)

JFC

Graduation - KSA 72-116 (See IHF)

JFCA

Early Graduation

JGA

Student Insurance Programs - KSA 72-8401 et seq.

JGC & R

Health Assessments and Physicals - See Chapter KSA 65; 72-5201 et seq.

JGCB

Inoculations - KSA 72-5209 (See JGC)

JGCBA

Automated External Defibrillators

JGCC

Communicable Diseases - KSA 65-122; 65-118; 72-5208; 72-5210; 72-5211

JGD

Student Psychological Services - KSA 72-961 et seq.

JGEC

Sexual Harassment

JGECA

Racial Harassment

JGFF

Use of Motorized Vehicles - KSA 72-9101

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFG & R

Student Accidents and Illness - KSA 72-8404

JGFGB & R

Supervision of Medications

JGG & R

Transportation

JGGA

Use of Video Cameras

JGH

School Food Service Programs

JGHB

Vending Machines and Other Automated Play Machines

Student Activities (See DK)

JHA

Activity Fees

JHC

Student Organizations

JHCA

Student Publications

JHCAA

Gang Activity - KSA 72-5311

JHF-R

Activity Trips

Community Activities

Employment of Students

Solicitations

Solicitations of Students

Solicitations by Students

JL & R

Gifts - KSA 72-8212 (See GAJ, KH)

Student Gifts to Staff Members

Student Gifts to School - KSA 12-1252; 72-8210; 72-8212

Faculty Gifts to Students (See GAJ, KH)

JM & R

Contests for Students

Awards and Scholarships - KSA 72-6810-6815 (See JM)

Exceptional Students

JQA & R

Physically Disabled Students

JQE

Alternative Arrangements

JQI

Adult Students (Vocational Ed.) - KSA 72-4408

JQL

Hearing Procedures for Exceptional Students

JQLA

Class-size/Caseload Limits for Exceptional Students

JR & R

Student Records - KSA 72-5386; 45-216; 72-6214

JRA

Types of Records

JRB & R

Release of Student Records - KSA 45-216 et seq.

JRC

Disposition of Records - KSA 72-5369-5373

JRD

Hearing Request

JS & R

Student Fees, Fines and Charges (See JBCBA) - KSA 72-5389-5391

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Goals and Objectives

The goal set forth in this policy and rule section is to create the best possible educational

climate. These student policies are designed to prevent misunderstanding by students about

their responsibilities and privileges. The ideas and recommendations of students shall be

considered when adopting policies, rules and regulations governing the conduct of students and

their rights and responsibilities.

All student handbooks shall be approved by the board and adopted, by reference, as a

part of these policies and rules. (See BDC)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Attendance Records

Daily attendance records shall be maintained for each student in each school. The

primary responsibility for recording attendance shall be assigned to teachers using forms

prescribed by the superintendent. A cumulative attendance record for each student shall be kept

in the principal's office.

The superintendent shall include attendance data in the annual report to the board.

Attendance problems shall be reported to the board as necessary.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC

Resident Students

A resident student is any child who has attained the age of eligibility for school

attendance and lives with a parent or a person acting as a parent who is a resident of the district.

Children who are homeless as defined by Kansas law and who are located in the district will be

admitted as resident students. For purposes of this policy, parent means the natural parents,

adoptive parents, stepparents and foster parents. For purposes of this policy, person acting as a

parent means a guardian or conservator, a person liable by law to care for or support the child, a

person who has actual care and control of the child and provides a major portion of support or a

person who has actual care and control of the child with written consent of a person who has

legal custody of the child.

New Resident Students

New resident students are urged to contact the district office as soon as possible after

establishing residence in the school district.

The superintendent of schools shall cause public announcements to be made from time

to time, with greater frequency during the summer months, as to the procedures which new

residents of the district are expected to follow in enrolling in the schools of the district.

(Kansas Law Statute # 72-8907: Refusal to admit suspended or expelled pupil authorized. A

pupil who has been suspended or expelled from school by any school district may be refused

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC - 2

admission to school in any other school district, regardless of residency, until such time as the

period of suspension or expulsion has expired.)

Non-Resident Students

Since the schools of the district are maintained for the primary benefit of the residents of

the district, non-resident students as of August 1, 1997 will no longer be admitted. Non-

resident students that have been attending USD 261 schools prior to August 1, 1997 will

continue to be admitted under a `grandfather' clause at the discretion of the superintendent.

Siblings of such students living in the immediate households of the attending student(s) may

also apply to enroll. Should a grand fathered non-resident student leave the school system at

any time, the district is under no obligation to readmit that student at a future date.

Should any non-resident student provide incomplete, inaccurate, or erroneous

information said student may be suspended for the remainder of the school year at the discretion

of the superintendent.

Parents planning immediate residence in U.S.D. #261 may be permitted to enroll their

children in the public schools, without tuition, unless otherwise prohibited by the policy rules

and regulations of the board of education, upon the written approval of the superintendent of

schools. Such approval shall be contingent upon the completion of a residence presently under

construction, the closing of a purchase transaction presently in process, or some similar

situation. In all cases the family must be a bona fide resident of the school district no later than

sixty (60) days after such approval for enrollment is granted. Tuition will be computed and

charged on a daily basis for each day over the sixty (60) days that is allowed for the

establishment of

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC - 3

residential status. Failure to establish residential status during the semester of such approval

will result in the necessity of payment of the full tuition rates for each semester until such status

is obtained.

Because the Board of Education wishes to allow out-of-district students the opportunity

to avail themselves of a quality alternative education, provisions to admit out-of-district

students are as follows:

In district students will have priority over out-of-district students. The number

of slots available for out-of-district students will be based on the out-of-district

count established on the official count date.

The student must have had at least one year of attendance at an accredited high

school.

The student must have approval of admission from the Alternative High School

Program Administrator.

Admittance to the Alternative High School Program of a non-resident student

does not grant the student the right to transition into the traditional program of

Campus High School.

Non-Resident Employees

The children of non-resident employees may attend the USD 261 schools at the

discretion of the superintendent of schools.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC - 4

Tuition

The tuition on any student, which is to be paid by another district, shall be paid on the

date provided in the agreement with that district.

Enrollment Procedures

The superintendent shall establish orderly procedures for enrolling all students,

including pre-enrollment, changes in enrollment, normal enrollment times and communication

to parents and to the public.

Part-Time Enrollment

Part-time

students may enroll with the administration’s permission if they complete all

paperwork in a timely fashion and are in attendance no later than the 8

day of a class. Part-

time students may be admitted only to the extent that staff, facilities, equipment and supplies

are available.

Identification of Students

All students enrolling in the district for the first time shall provide required proof of

identity. Students enrolling in kindergarten or first grade shall provide a certified copy of their

birth certificate or other documentation, which the board determines to be satisfactory.

Students enrolling in grades 2-12 shall provide a certified transcript or similar pupil records.

Enrollment Information

The enrollment documentation shall include a student’s permanent record

card with a

student’s legal name as it appears on the birth certificate, or as changed by a court order and the

name, address, telephone number of the lawful custodian. The records shall also provide the

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC - 5

identity of the student as evidenced by a certified birth certificate, copy of a court order placing

the student in the custody of Kansas Social and Rehabilitation Services, a certified transcript of

the student, a baptismal certificate or other documentation the board considers satisfactory. If

proper proof of identity is not provided within 30 days of enrolling, the superintendent shall

notify local law enforcement officials as required by law and shall not notify any person

claiming custody of the child.

Assignment to a School Building, Grade Level or Classes

The superintendent shall assign students to the appropriate building. Any student

desiring to attend a school outside the attendance area in which the student resides may do so

only with the prior written permission of the superintendent. Assignment to a particular grade

level or particular classes shall be determined by the building principal based on the educational

abilities

of the student. If the parents disagree, the principal’s decision may be appealed to the

superintendent. If the parents are still dissatisfied with the assignment, they may appeal in

writing to the board.

Transferring Credit

In the middle school and in the senior high school, full faith and credit shall be given to

units earned in other accredited schools, unless the principal determines there is valid reason for

not doing so.

Transfers from Non-Accredited Schools

Students transferring from non-accredited schools will be placed by the principal. Initial

placement will be made by the principal after

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBC Enrollment

JBC - 6

consultation with parents or guardians and guidance personnel. Final placement shall be made

by the principal based on the student’s documented past educational experiences

and

performance on tests administered to determine grade level placement.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA

Homeless Students (See EDAA and JBC)

JBCA

The district, in accordance with state and federal law and the Kansas state plan, will

ensure that homeless children in the school district have access to a free and appropriate public

education. Homeless students are individuals who lack a fixed, regular and adequate nighttime

residence.

Coordinator

The board shall designate a homeless coordinator for the district.

Approved: KASB Recommendation

–

7/03; 4/07; BOE Approved: June 15, 2009

Note: The reader is encouraged to review regulations and forms for related information.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA

Homeless Students (See EDAA and JBC)

JBCA-2

Homeless Student Regulations

Required by Federal and State Law

NOTE: This document MUST be approved by board action to become policy. File with clerk,

distribute to principals and duplicate as necessary in district newsletters and other documents.

Homeless students shall, by definition, include the following:

1. Children and youth who are sharing the housing of other persons

due to loss of housing, economic hardship or a similar reason; are

living in motels, hotels, trailer parks or camping grounds due to

the lack of alternative adequate accommodations; are living in

emergency or transitional shelters; are abandoned in hospitals; or

are awaiting foster care placement.

2. Children and youth who have a primary nighttime residence that is

a public or private place not designated for or ordinarily used as a

regular sleeping accommodation for human beings.

3. Children and youth who are living in cars, parks, public spaces,

abandoned buildings, substandard housing, bus or train stations or

similar settings.

4. Migratory children who meet one of the above-described

circumstances.

Enrollment/Placement (See JBC)

The administration shall consider the best interest of the child,

with parental involvement, in determining whether the child should be

enrolled in the school of origin or the school that nonhomeless students

who live in the attendance area in which the homeless child or youth is

actually living are eligible to attend.

To the extent feasible, and in

accordance with the child or youth's best interest, the child or youth

should continue his or her education in the school of origin, except when

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA

Homeless Students (See EDAA and JBC)

JBCA-3

contrary to the wishes of the parent or guardian.

If the youth is

unaccompanied by a parent or guardian, the homeless coordinator will

consider the views of the youth in deciding where the youth

will be educated.

The choice regarding placement shall be made

regardless of whether the child or youth lives with the homeless parents or

has been temporarily placed elsewhere.

The school selected shall immediately enroll the homeless child or

youth, even if the child or youth is unable to produce records normally

required for enrollment, such as previous academic records, immunization

records, proof of residency or other documentation. However, the district

may require a parent or guardian of a homeless child or youth to submit

contact information.

The district must provide a written explanation, including a

statement regarding the right to appeal, to the homeless child or youth's

parent or guardian, or to the homeless youth if unaccompanied, if the

district sends the child or youth to a school other than the school of origin

or other than a school requested by the parent or guardian.

If a dispute arises over school selection or enrollment in a school,

the child or youth shall be immediately admitted to the school in which

enrollment is sought, pending resolution of the dispute. The child, youth,

parent or guardian shall be referred to the district homeless coordinator,

who will carry out the dispute resolution process as expeditiously as

possible.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA Homeless Students (See EDAA and JBC)

JBCA-4

For the purposes of this policy, "school of origin" is defined as

the school that the student attended when permanently housed or the

school in which the student was last enrolled.

A complaint regarding the placement or education of a homeless

child or youth shall first be presented orally and informally to the

district's homeless coordinator. If the complaint is not promptly resolved,

the complainant may present a formal written complaint (grievance) to the

homeless coordinator. The written complaint must include the following

information: date of filing, description of concerns, the name of the

person or persons involved and a recapitulation of the action taken during

the informal charge stage. Within five (5) working days after receiving

the complaint, the coordinator shall state a decision in writing to the

complainant, with supporting evidence and reasons.

In addition, the

coordinator will inform the superintendent of the formal complaint and the

disposition.

Services

Each homeless child or youth shall be provided services

comparable to services offered to other students in the district including,

but not limited to, transportation services; educational services for which

the child meets the eligibility criteria, such as educational programs for

disadvantaged students, students with disabilities and gifted and talente d

students; vocational programs and technical education; school meals

programs; preschool programs; before- and after-school care programs;

and programs for students with limited English proficiency. Homeless

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA Homeless Students (See EDAA and JBC)

JBCA-5

students will not be segregated in a separate school or in a separate

program within a school based on the students' status as homeless.

Transportation (See EDAA, JBC and JGG)

If it is in the best interest of the homeless child or youth to attend

the school of origin, transportation to and from that school will be

provided at the request of the parent or guardian or, in the case of an

unaccompanied youth, the homeless coordinator.

If the student's

temporary housing is outside the

attendance area of the school of origin, then the district will work with

the school of origin to agree on a method to apportion the responsibility

and costs for transporting the child. If an agreement cannot be reached,

the costs will be shared equally.

Records (See JR and JGCB

Any records ordinarily kept by the school, including immunization

records, academic records, birth certificates, guardianship records and

evaluations for special services or programs of each homeless child or

youth shall be maintained so that appropriate services may be given the

student, so that necessary referrals can be made and so that records may

be transferred in a timely fashion when a homeless child or youth enters a

new school district.

Copies of records shall be made available upon

request to students or parents in accordance with the Family Educational

Rights and Privacy Act.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA Homeless Students (See EDAA and JBC)

JBCA-6

Coordinator

The Board designates the following individual to act as the

district's homeless coordinator: (Name of Office) (Business Address)

(Phone-Fax) The district shall inform school personnel, service providers

and advocates working with homeless families of the duties of the district

homeless coordinator. The homeless coordinator will ensure that:

1. Homeless children and youths are identified by school personnel

and through coordination activities with other entities and

agencies.

2. Homeless children and youths enroll in, and have a full and equal

opportunity to succeed in, schools in the district.

3. Homeless families, children and youths receive educational

services for which such families, children and youths are eligible,

including Head Start, Even Start and preschool programs

administered by the district and referrals to health care services,

dental services, mental health services and other appropriate

services.

4. The parents or guardians of homeless children and youths are

informed of the educational and related opportunities available to

their children and are provided with meaningful opportunities to

participate in the education of their children.

5. Public notice of the educational rights of homeless children and

youths is disseminated where such children and youths receive

services, such as schools, family shelters and soup kitchens.

6. Enrollment disputes are mediated in accordance with law.

7. The parent or guardian of a homeless child or youth, and any

unaccompanied youth, is fully informed of all transportation

services, including transportation to the school of origin and is

assisted in accessing transportation to the school selected.

8. Unaccompanied youths will be assisted in placement or enrollment

decisions, their views will be considered and they will be

provided notice of the right to appeal.

9. Children or youths who need to obtain immunizations, or

immunization or medical records, will receive assistance.

Approved: KASB Recommended Regulation

–

7/03; 4/07; BOE Approved: June 15,

2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBCA Homeless Students (See EDAA and JBC)

JBCA-7

Complaint Form

PROGRAMS FOR HOMELESS STUDENTS

(Assignment to a School Other than School of Origin/School Requested by the

Parent)

After reviewing the situation, it would be in the best interest of your child or youth to be

educated at

Explanation of decision:

If you so choose, you may appeal this decision in the following manner:

You may verbally and informally state your complaint to the district's homeless

coordinator. If the complaint is not promptly resolved, you may complain in writing to

the homeless coordinator. You must include the following information: date of filing,

description of the complaint, the name of the person or persons involved and an

explanation of the action taken during the informal charge stage. Within five (5)

working days after receiving the complaint, the coordinator will provide you a written

decision, with supporting evidence and reasons. In addition, the coordinator will inform

the superintendent of the formal complaint and the result.

Approved: KASB Recommended Regulation

–

7/03; 4/07:

BOE Approved: June 15, 2009

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBD Absences and Excuses (See IHEA, JDD and JBE)

JBD

When a student is absent from school an attempt shall be made to contact the parent or

guardian to determine the reason for the absence. The principal has been designated to

determine the acceptability and validity of excuses presented by the parent(s) or the student.

BOE Approved: July 7, 2003

Each building principal shall establish specific rules governing absences and excuses

that are consistent with board policies. These rules shall be approved annually by the board and

shall be included in student and parent handbooks developed by principals, which govern the

day-to-day operation of the schools.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBE Truancy (See AEB, IDCE, JBD, JBE and JQ)

JBE

The building principal shall report students who are inexcusably absent from school to

the appropriate authority.

Truancy is defined as any three consecutive unexcused absences, any five unexcused

absences in a semester or seven unexcused absences in a school year, whichever comes first.

School year means the period from July 1 to June 30. Students who are absent without a valid

excuse for a significant part of any school day shall be considered truant.

Prior to reporting to either S.R.S. (if the student is under 13) or the county or district

attorney (if the student is 13 or more years of age but less than 18 years of age), a letter shall be

sent to the student’s parent(s) or guardian notifying them that the student’s failure to attend

school without a valid excuse shall result in the student being reported truant.

Waiver of Compulsory Attendance Requirements

Students 16 or 17 years of age may be exempt from compulsory attendance regulations

if the parent(s) or person acting as parent attend(s) the counseling session required by law and

signs the appropriate consent and waiver form; if the student earns a GED; or if the student is

exempt from compulsory attendance requirements pursuant to a court order.

Involvement of Law Enforcement

Law enforcement officers may return truant children to the school where the child is

enrolled, to the child’s parent or guardian or to another location designated by the board to

address truancy issues.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBE Truancy (See JBD)

JBE-2

Reporting to Parents

If a truant child is returned to school by a law enforcement official, the principal shall

notify the parent or guardian.

Concurrent Enrollment Students (See IDCE and JQ)

Eligible students who are enrolled in a board-approved dual enrollment program shall

not be considered truant, for the hours during the school day they attend classes at a Regent’s

university, community college, technical college, vocational educational school or other

postsecondary institutions approved by the board.

BOE Approved: July 7, 2003; Revised and Approved: September 5, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JBH Release of a Student During the School Day

JBH

In recognition of the responsibility of the school district to parents for the health,

welfare and safety of students, building principals will not release a student during the school

day except to a student's lawful custodian as defined by Kansas law and whose identification is

verified to the satisfaction of the principal or upon written or verbal request of a lawful

custodian, which request shall be verified to the satisfaction of the principal. The name, address

and telephone number of the lawful custodian shall be entered on the permanent record of the

student in accordance with Board Policy

JBC

and

JBH-R

BOE Approved: July 7, 2003

JBH-R Release of a Student During the School Day

JBH-R

Before releasing a student during the school day, the building principal shall be

responsible for verifying the identity of the person seeking release of the student.

If the principal is not satisfied with the identification provided by the person seeking

release of a student, the student’s release may be refused.

Students shall not be allowed to run personal errands for school employees off school

premises during the school day.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCAB Searches of Property

JCAB

Principals are authorized to search property if there is reasonable suspicion that district

policies, rules or directives are being violated. In addition all lockers shall be subject to random

searches without prior notice or reasonable suspicion. All searches by the principal shall be

carried out in the presence of another adult witness.

BOE Approved: July 7, 2003

JCAB-R

Searches of Property

JCAB-R

Search of Lockers

Lockers in the district schools shall be under supervision of the principal. Students shall

have no expectation of privacy in any school locker.

The combinations and/or keys to all locker locks shall be in the possession of the

principal and stored in a place designed to guard against unauthorized access or use. The

principal may search any locker at any time without notice. Students shall not place locks,

other than those approved by the school, on any locker.

Searches of Property

Any person other than the principal who wishes to search a student’s

locker or property

shall report to the principal before proceeding. In no event shall any person be permitted to

search a student’s locker or property without the principal’s consent unless the person has a

valid search warrant authorizing a search.

If a law enforcement officer desiring to search a student’s locker or property has a

search warrant, the principal shall permit the search, which shall be made in the presence of the

principal.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCAB-R

Searches of Property

JCAB-R - 2

Prohibited items found during the search shall remain in the custody of either the

building principal or the law enforcement officer. If any items are turned over to law

enforcement officials the principal shall receive a receipt for the items.

(Whenever the principal is mentioned in this rule, it shall be construed so as to include the

superintendent “or designated representative.”)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCABB Searches of Students

JCABB

Principals are authorized to search students if there is reasonable suspicion that district

policies, rules or directives are being violated. Strip searches shall not be conducted by

school authorities. All searches by the principal shall be carried out in the presence of

another adult witness.

BOE Approved: July 7, 2003

JCABB-R Searches of Students

JCABB-R

The student shall be told why a search is being conducted. The student shall be requested

to empty items such as, but not limited to, pockets, purses, shoulder bags, book bags and

briefcases. The principal or designee will make an attempt to contact the student’s

parents/guardians and may call law enforcement. Items, which the principal or designee

believes may be connected with illegal activity, shall remain in the custody of the principal or

designee unless the items are turned over to law enforcement officials. If the student refuses

to cooperate, the principal or designee may take disciplinary action and/or seek assistance

from law enforcement. (See JDD and JCAC)

If law enforcement assistance is present, further search of the student shall be with

cooperation and assistance of law enforcement officials. The principal or designee shall

remain with the student and be present during any search of the student made by law

enforcement officials on school property. The principal or designee shall receive and file a

receipt for items turned over to law enforcement officials.

If the principal or designee believes a student is in possession of an object, which can

jeopardize the health, welfare, or safety of the student or others, the student shall be removed

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCABB-R Searches of Students

JCABB-R-2

to a safe location. This determination may be based on any information received by the

principal or any member of the faculty or staff.

A written report of each search shall be made by the principal or designee and

submitted to the superintendent. The superintendent shall keep a copy of the written report

on file.

(Whenever the principal is mentioned in this rule, it shall be construed so as to include the

superintendent “or designated representative.”)

BOE Approved: March 5, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCAC Interrogation and Investigation

JCAC

Building administrators and others designated by the superintendent may conduct

investigations and question students about infractions of school rules or the student conduct

code.

If there is reason to believe a violation of a criminal law has been committed, the

principal shall notify the appropriate law enforcement agency and may request further

investigation of the alleged violation.

Coordination with Law Enforcement

School administrators shall/may meet periodically with local law enforcement officials to

discuss the district’s policies and rules regarding law enforcement contacts with the district.

Investigations Initiated by School Administrators and Conducted by Law Enforcement

Officers

When law enforcement officers conduct an investigation and/or question a student(s)

during school hours, the building principal shall make reasonable attempts to contact a

parent, guardian or representative of the student(s) prior to questioning. Notification or

attempted notification of parents, guardian or representative shall be documented by the

administrator involved. If a student’s parents, guardian or representative is not present

during questioning of a student, the principal may be present.

Investigations Initiated and Conducted by Law Enforcement Officers

The administration shall cooperate with law enforcement officers who are conducting

investigations of suspected child abuse. (See GAAD) Law enforcement officers shall not be

permitted to conduct investigations during school hours except in demonstrated emergency

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCAC Interrogation and Investigations

JCAC - 2

situations. If a demonstrated emergency is found, the principal shall require identification of

law enforcement officials and reasons for the interrogation or investigation of a student. If

the principal is not satisfied with either the identification or the reason, the request shall not

be granted. The principal shall attempt to notify the superintendent

and the officer’s

superiors of the reasons for the refusal.

Violations of Criminal Law

Information on criminal conduct shall be turned over to law enforcement officials.

Taking Students into Custody

Students shall not be voluntarily released by school officials to law enforcement

authorities unless the student has been placed under arrest or taken into custody by law

enforcement or SRS. Reasonable effort shall be made to notify the student’s parents,

guardian or representative when students are removed from school for any reason by law

enforcement authorities.

If a student is taken into custody by a campus police officer, school administrators shall

also make a good-faith effort to contact parents.

Notification efforts shall be documented. Parents shall not be notified by school officials

when their child is taken into custody by SRS and/or law enforcement as a result of

allegations of abuse or neglect.

When a student has been taken into custody or arrested on school premises without prior

notification to the building principal, the school staff present shall ask the law enforcement

officer to notify the principal of the circumstances as quickly as possible.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCAC Interrogation and Investigations

JCAC - 3

Disturbance of School Environment

Law enforcement officers may be requested to assist in controlling disturbances at school

and if necessary to take students or other persons into custody.

BOE Approved: July 7, 2003; Reviewed and Adopted September 4, 2007

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCB Policies and Rules Development Involvement

JCB

The board will consider ideas and recommendations of students of the school system

in adopting policies, rules and regulations governing the conduct of students and their rights

and responsibilities.

BOE Approved: July 7, 2003

JCB-R Policies and Rules Development Involvement

JCB-R

Each building principal shall develop a plan whereby students may make suggestions

and present their ideas in regard to rules and regulations governing their conduct, which have

been or might be adopted by the board of education. At the end of each semester while

school is in session, principals shall reduce all such ideas and suggestions to writing and

submit them to the superintendent of schools for consideration by the board.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDA

Student Conduct

JCDA

Each principal shall develop rules and regulations to govern student conduct consistent

with board policies. The rules shall be reviewed by the board and adopted as policy by

reference. A copy of the current rules shall be filed with the state board of education.

BOE Approved: July 7, 2003

JCDA-R Student Conduct

JCDA-R

The rules of conduct shall be published in student handbooks. (See JA)

Violation of any provision of the behavior code may result in disciplinary action up to

and including suspension and/or expulsion. (See JDD)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDAA Tobacco Use (See GAOC)

JCDAA

Smoking by students and/or the possession and use of any other tobacco product is

prohibited in any attendance center, at school-sponsored events or on school property.

Administrators may report students who are in violation of this policy to the appropriate

law enforcement agency.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDB

Dress Code

JCDB

Neatness, decency and good taste are guidelines of the district dress code. Dress codes

shall be published in the appropriate student handbooks.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDBB Weapons (see JDD, and EBC)

JCDBB

A student shall not knowingly possess, handle or transmit any object that can reasonably

be considered a weapon at school, on school property or at a school-sponsored event. This

shall include any weapon, any item being used as a weapon or destructive device, or any

facsimile of a weapon.

Weapons and Destructive Devices

As used in this policy, the term “weapon”

and/or destructive device means shall include,

but shall not be limited to:



Any item being used as a weapon or destructive device;



Any facsimile of a weapon;



Any weapon which will or is designed to or may readily be converted to expel a

projectile by the action of an explosive;



The frame or receiver of any weapon described in the preceding example;



Any firearm muffler or firearm silencer;



Any explosive, incendiary or poison gas, bomb, grenade, rocket having a propellant

charge of more than four ounces, missile having an explosive or incendiary charge of

more than ¼ ounce, mine or similar device;



Any weapon which will, or which may be readily converted to, expel a projectile by the

action of an explosive or other propellant, and which has any barrel with a bore of more

than ½ inch in diameter; any combination of parts either designed or intended for use in



Converting any device into a destructive device described in the two immediately

preceding examples, and from which a destructive device may be readily assembled;



Any bludgeon, sand club, metal knuckles or throwing star;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCDBB Weapons (see JDD, and EBC)

JCDBB - 2



Any knife, commonly referred to as a switchblade, which has a blade that opens

automatically by hand pressure applied to a button, spring or other device in the handle of

the knife, or any knife having a blade that opens or falls or is ejected into position by the

force of gravity or by an outward, downward or centrifugal thrust or movement.



Any electronic device designed to discharge immobilizing levels of electricity,

commonly known as a stun gun.

Penalties for Possession

Possession of a firearm or other weapon shall result in expulsion from school for a

period of one calendar year, except the superintendent may recommend this expulsion

requirement be modified on a case-by-case basis (see

JDC

). Possession of a facsimile of a

weapon may result in suspension or expulsion. Expulsion hearings for possession of a

weapon shall be conducted by the superintendent or the superintendent’s designee.

Students violating this policy shall be reported as having a felony or misdemeanor and also

referred to the appropriate law enforcement agency(ies) and if a juvenile to SRS or the

Commissioner of Juvenile Justice.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCE

Complaints

JCE

Complaints About Discrimination

The district is committed to maintaining a working and learning environment free from

discrimination, insult, intimidation, or harassment due to race, color, religion, sex, age,

national origin, or disability.

Any incident of discrimination including acts of harassment shall promptly be reported

for investigation and corrective action by the building principal or district compliance

coordinator. Any student or employee who engages in discriminatory conduct shall be

subject to disciplinary action, up to and including termination from employment or expulsion

from school.

Discrimination against any student on the basis of race, color, national origin, sex,

disability, or religion in the admission or access to, or treatment in the district’s programs and

activities is prohibited. The superintendent of schools, 1745 W. Grand Ave., Haysville, KS

67060, 316-554-2200 has been designated to coordinate compliance with nondiscrimination

requirements contained in Title VI of the Civil Rights Act of 1964, Title IX of the Education

Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and The Americans

with Disabilities Act of 1990.

Any student who believes that he or she has been discriminated against may file a

complaint with the building principal, another administrator, the guidance counselor, or

another certified staff member. Any school employee who receives a complaint of

discrimination or harassment from a student shall inform the student of the employee’s

obligation to report the complaint and any proposed resolution of the complaint to the

building principal. If the building principal is the alleged harasser, the report shall be made

to the district compliance

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCE

Complaints

JCE-2

coordinator. Any student

complaint of discrimination shall be resolved under the district’s

discrimination complaint procedures. (See KN)

Complaints About School Rules

Any student may file a complaint with the principal concerning a school rule or

regulation as it applies to the student. The complaint shall be in writing, filed within 20 days

following the application of the rule or regulation, and must specify the basis for the

complaint. The principal shall investigate the complaint and inform the student of the

resolution within 10 days after the complaint is filed.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JCEC

Demonstrations

JCEC

Student demonstrations on school property shall be conducted in an orderly and non-

disruptive manner. Demonstrations may be terminated at any time by the principal or the

superintendent. (See JCAC)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDA

Corporal Punishment

JDA

Corporal punishment shall not be permitted in the school district.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDB

Detention

JDB

Detention periods may be established by building principals and administered according

to rules approved by the board.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDC

Probation (See JCDBB and JDD)

JDC

Any punishment, suspension or expulsion, may be deferred by the principal. The student

involved may be placed on probation for a set period of time. The punishment, suspension or

expulsion, shall remain deferred so long as the student meets the conditions of the probation.

If a student is placed on probation, written notification shall be

sent to the student’s parent or

guardian. Any decisions on probation for students found to be in violation shall be handled

by the superintendent.

BOE Approved: July 7, 2003

JDC-R

Probation

JDC-R

A student placed on probation shall be given a written list of the terms and conditions of

the probation. The student shall sign a statement that: the terms and conditions have been

explained, the student understands the conditions, the student agrees to abide by the

conditions and failure to abide by the conditions may be reason to reinstate the original

punishment.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDD

Suspension and Expulsion Procedures (See IHEA, JBD, JCDBB) JDD

Except as limited by Section 504 or IDEA, a student may be suspended or expelled, for

reasons set forth in Kansas law. Any student who is suspended for a period of more than 10

days or expelled shall receive a copy of the current suspension and expulsion law and this

policy. Suspension/expulsion hearings shall be conducted by the superintendent/designee or

other certificated employee, or committee of certificated employees of the school in which

the pupil is enrolled, or by any other hearing officer appointed by the board.

BOE Approved: July 7, 2003

JDD-R

Suspension and Expulsion Procedures

JDD-R

Reasons for Suspension or Expulsion

Students may be suspended or expelled for one or more of the following reasons:



Willful violation of any published, adopted student conduct regulation;



Conduct which substantially disrupts, impedes, or interferes with school operation;



Conduct which endangers the safety or substantially impinges on or invades the rights of

others;



Conduct which constitutes the commission of a felony;



Conduct which constitutes the commission of a misdemeanor;



Disobedience of an order of a school authority if the disobedience results in disorder,

disruption or interference with school operation; and



Possession of a weapon at school, on school property or at a school- sponsored event.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDD-R Suspension and Expulsion Procedures

JDD-R-2

Short-term Suspension

Except in an emergency, a short-term suspension (not exceeding ten school days) must be

preceded by oral or written notice of the charges to the student and an informal hearing. If a

hearing is not held prior to the suspension, an informal hearing shall be provided no later

than 72 hours after imposition of a short-term suspension.

Written notice of any short-term

suspension shall be delivered to the student’s parent or

guardian within 24 hours after the suspension has been imposed. Short-term suspension

hearings may be conducted by any person designated in policy as having the authority to

suspend.

At the informal suspension hearing, the student shall have the right to be present and

notified of: the charges; and the basis for the accusation. The student shall have the right to

make statements in his/her defense after receiving notice of the charges.

Long-Term Suspension or Expulsion

Before a student is subject to long-term suspension (not to exceed 90 school days) or

expulsion (not to exceed 186 school days), a hearing shall be conducted by a hearing officer

who has authority to suspend or expel. The superintendent shall designate a hearing officer

authorized by the board. Formal hearings shall be conducted according to procedures

outlined in current Kansas law and:



The student and parents or guardians shall be given written notice of the time, date

and place of the hearing.



The notice shall include copies of the suspension/expulsion law, and appropriate

board policies, regulations and handbooks.



The hearing may be conducted by either a certified employee or committee of

certified employees authorized by the board, the chief administrative officer, or other

certified employee of the district in which the student is enrolled, or by an officer

appointed by board.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDD-R Suspension and Expulsion Procedures

JDD-R-3



Expulsion hearings for weapons violations shall be conducted in compliance with

Kansas law by persons appointed by the board.



Findings required by law shall be prepared by the person or committee conducting the

hearing.



A record of the hearing shall be available to students and parents or guardians

according to Kansas law.



Written notice of the result of the hearing shall be given to the pupil and to parents

and guardians within 24 hours after determination of such result.

Rules Which Apply in all Cases When a Student May be Suspended or Expelled



Refusal or failure of the student and/or the student’s parents to attend the hearing

shall result in a waiver of the student’s opportunity for the hearing.



A student suspended for more than 10 school days or expelled from school shall be

provided with information concerning services or programs offered by public and

private agencies, which provide services to improve the student’s attitude and

behavior.



A student who has been suspended or expelled shall be notified of the day the student

can return to school.



If the suspension or expulsion is not related to a weapons violation, the principal may

establish appropriate requirements relating to the student’s future behavior at school

and may place the student on probation. (See JDC)



If the expulsion is related to a weapons violation the superintendent may establish

appropriate requirements relating to the student’s future behavior at school and may

place the student on probation if the student is allowed to return. (See EBC, JCDBB

and JDC)



The days a student is suspended or expelled are not subject to the compulsory

attendance law.

During the time a student is suspended or expelled from school, the student may not:



Be on school property or in any school building without the permission of the

principal.



Attend any school activity as a spectator, participant or observer.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDD-R Suspension and Expulsion Procedures

JDD-R-4

A student over the age of 18 or the parents or guardian of a student who is suspended for

more than 10 days or expelled from school may appeal to the board within 10 calendar days

of receiving written notice of the hearing results.

When a suspension is imposed during the school day, the student shall not be removed

from school until a parent has been notified. If a parent cannot be notified during regular

school hours, the student shall remain at school until the regular dismissal time.

Student Rights During a Long-Term Suspension/Expulsion Hearing

The student shall have the right:



to counsel of his/her own choice;



to have a parent or guardian present;



to hear or read a full report of testimony of witnesses;



to confront and cross-examine witnesses who appear in person at the hearing;



to present his or her own witnesses;



to testify in his or her own behalf and to give reasons for his or her conduct;



to an orderly hearing; and



to a fair and impartial decision based on substantial evidence.

Appeal to the Board

The following conditions

shall apply if a student who is age 18 or older or the student’s

parent or guardian files a written appeal of a suspension or expulsion:



Written notice of the appeal shall be filed with the clerk within 10 calendar days of

the hearing.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDD-R Suspension and Expulsion Procedures

JDD-R-5



The board shall schedule an appeal with the board or a hearing officer appointed by

the board within 20 calendar days.



The student and the student’s parent shall be notified in writing

of the time and place

of the appeal at least 5 calendar days before the hearing.



The hearing shall be conducted as a formal hearing using rules similar to those noted

earlier for expulsion hearings.



The board shall record the hearing.



The board shall render a final decision within 5 calendar days after the conclusion of

the appeal hearing.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDDA Drug Free Schools

JDDA

Maintaining drug free schools is important in establishing an appropriate learning

environment for the district's students. The unlawful possession, use, sale or distribution of illicit

drugs and alcohol by students on school premises or as a part of any school activity is prohibited.

Student Conduct

As a condition of continued enrollment in the district, students shall abide by the terms of

this policy.

Students shall not unlawfully manufacture, distribute, dispense, possess or use illicit

drugs, controlled substances or alcoholic beverages at school or on district property, or at any

school activity. Any student violating the terms of this policy will be reported to the appropriate

law enforcement officials, and will be subject to:

Appropriate disciplinary measures up to and including expulsion from school for a period

not to exceed 186 school days.

Students who are suspended or expelled under the terms of this policy will be afforded

the due process rights contained in board policies and Kansas statutes, K.S.A. 72-8901, et seq.

Nothing in this policy is intended to diminish the ability of the district to take other disciplinary

action against the student in accordance with other policies governing student discipline. Drug

and alcohol counseling and rehabilitation programs are available for district students. If a

student agrees to enter and complete a drug education or rehabilitation program, the cost of such

program will be borne by the student and his or her parents.

A list of available programs along with names and addresses of contact persons for the

program is on file with the board clerk. Parents or students should contact the directors of the

programs to determine the cost and length of the program.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDDA-R Drug Free Schools

JDDA-R

A copy of this policy will be provided to all students, and the parents of all students.

Parents of all students will be notified that compliance with this policy is mandatory.

BOE Approved: July 7, 2003; BOE Reviewed and Adopted KASB Recommendation: August

18, 2008.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDDB Reporting Crimes to Law Enforcement (See JDD and EBC)

JDDB

Whenever a student engages in conduct which constitutes the commission of any

misdemeanor or felony, at school, on school property, or at a school supervised activity and/or

has been found:



possession of a weapon,



in possession of controlled substance or illegal drug; or



to have engaged in behavior at school which has resulted in, or was substantially likely

to have resulted in, serious bodily injury to others, the {principal/superintendent} shall

report such act to the appropriate law enforcement agency if any of the behaviors noted

above occur.

BOE Approved: July 7, 2003; Revised: October 15, 2007; BOE Reviewed and Approved

KASB Recommendation: September 22, 2008 ; BOE Reviewed and Approved: August 15, 2011

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JDDC Bullying (See GAAB, JCE, JGEC, JGECA, JDD and EBC)

JDDC

The board of education prohibits bullying in any form, including electronic means, on or

while using school property, in a school vehicle or at a school-sponsored activity or event. The

administration shall propose, and the board shall review and approve a plan to address bullying

on school property, in a school vehicle or at a school-sponsored activity or event.

The plan shall include provisions for the training and education of staff members and

students and shall include appropriate community involvement as approved by the board.

Students who have bullied others in violation of this policy may be subject to disciplinary action,

up to and including suspension and expulsion. If appropriate, students who violate the bullying

prohibition shall be reported to local law enforcement.

BOE Adopted KASB’s Recommendation: October 15, 2007; BOE Reviewed and Adopted

KASB Recommendation: August 18, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JF Academic Achievement

Staff shall establish high expectations for all students. These expectation shall be based

on individual student ability to meet the board approved learning objectives for each subject.

Reporting (See JR et seq.)

Periodic reports on each student's mastery of the approved learning objectives shall be

issued to the parents.

Report Cards (See JR et seq.)

Report cards shall be issued to each student at the end of each specific grading period for

each subject taken. Reasons for deficiencies and/or failures shall be given. The superintendent

shall develop standard reporting forms for each grade level.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JFAB Student Conferences

JFAB

Teachers shall be available for student conferences at mutually convenient times.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JFAC

Parent Conferences

JFAC

Teachers shall be available for parent conferences at mutually convenient times. The

principal may schedule individual or building-wide parent- teacher conferences as necessary.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JFB

Promotion and Retention

JFB

Students may be promoted when they have demonstrated mastery of the board-approved

learning objectives.

BOE Approved: July 7, 2003

JFB-R

Promotion and Retention

JFB-R

The final decision to promote or retain a student shall rest with the principal after

receiving information from parents/guardians, teachers and other appropriate school

personnel.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JFC Graduation Exercises

JFC

Students who have completed the requirements for graduation may be allowed to

participate in graduation exercises unless participation is denied for appropriate reasons.

Graduation exercises shall be under the control and direction of the building principal.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JFCA

Early Graduation (See IHF)

JFCA

Students will be allowed to graduate upon completion of 25 credits and Campus High

School graduation requirements.

BOE Approved: July 7, 2003; BOE Revised and Approved: February 7, 2005

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGA Student Insurance Program

JGA

Parents or guardians shall be notified annually in writing of student insurance provided

by the district, and that medical expenses not covered by such policies are the responsibility

of the parents.

Principals shall keep a record of the students who enroll in the group insurance program.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGC Health Assessments and Physicals (See JGCB)

JGC

All students up to the age of nine shall submit evidence they have undergone a health

assessment prior to entering kindergarten or before enrolling in the district for the first time.

All students engaged in activities covered by appropriate KSHSAA rules shall provide

the building principal with proof of a physical examination.

BOE Approved: July 7, 2003

JGC-R

Health Assessments and Physicals

JGC-R

Principals shall work cooperatively with local, county and state health agencies to

disseminate materials related to the availability of health assessments and inoculations.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCA

Local Wellness Policy

JGCA

The board shall promote and monitor a local wellness program. The program shall:



Include goals for nutrition education, physical activity and other school-based

activities designed to promote student wellness in a manner that the board determines

is appropriate.



Include nutrition guidelines for all foods available in each school during the school

day; the objectives of the guidelines shall be to promote student health and to reduce

childhood obesity;



Assure that guidelines for reimbursable school meals shall not be less restrictive than

regulations and guidance issued by the Secretary of Agriculture, as those regulations

and guidance apply to schools;



Establish a plan for measuring implementation of the local wellness policy, including

designation of one or more district employees who shall be charged with operational

responsibility for ensuring the wellness policy is effectively enforced; and



Involve parents, students, representatives of the school food authority, the school board,

administrators and the public in the development of the school wellness policy.

BOE Adopted: April 4, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCB

Inoculations (See JGC)

JGCB

All students enrolling in any district school shall provide the building principal with

proof of immunization of certain diseases or furnish documents to satisfy statutory

requirements. Booster shots required by the Secretary of the Department of Health and

Environment are also required.

A copy of this policy and the applicable state law shall be distributed to students,

prospective students or their parents on or before May 15th of each school year. The

superintendent shall issue a news release each August explaining the required inoculations

and booster shots. Parents may delegate in writing their authority to consent to

immunizations. If the parent is not reasonably available, and the authority to consent has not

been denied as provided in law, individuals other than the parent may consent to the

immunizations as provided for in current law. At the beginning of a school year, school

boards shall provide information on immunizations applicable to school age children to

parents and guardians of students in grades six through 12. The information on

immunizations shall include:

(1) A list of sources for additional information; and

(2) related standards issued by the national centers for disease control and prevention.

Students who fail to provide the documentation required by law may be excluded from

school by the superintendent until statutory requirements are satisfied. Notice of exclusion

shall be given to the parents/guardians as prescribed by law. Students who are not immunized

against a particular disease(es) may be excluded from school during any outbreak.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCB

Inoculations (See JGC)

JGCB-2

Each principal shall forward evidence of compliance with the inoculation law to other

schools or school districts when requested by the school or by the student's

parents/guardians.

BOE Approved: July 7, 2003; Reviewed and Approved: KASB Recommendation:

September 22, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCBA Automated External Defibrillators

JGCBA

If the board approves their use in district schools and other facilities, automated external

defibrillators shall be used only by qualified persons as required by law.

To be qualified, a district employee shall have completed all training, and have

demonstrated proficiency in the use of the AED as required by current law.

Approved KASB Recommendation: October 6, 2008

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGCC

Communicable Diseases

JGCC

Any student noted by a physician or the school nurse as having a communicable disease

may be required to withdraw from school for the duration of the illness. The student will be

readmitted to regular classes upon termination of the illness, as authorized by the student’s

physician or as authorized by a health assessment team.

The board reserves the right to require a written statement from the student’s physician

indicating that the student is free from all symptoms of the disease.

If a student is absent from regular classes for more than three consecutive days or the

principal has been notified that a student has a communicable disease, the principal shall

determine whether a release shall be obtained from the student's physician before the student

reenters school.

Decisions regarding the type of education and the setting for provision of educational

services for a student with a severe communicable disease of long duration shall be based on

the child’s medical condition, the child’s behavior and neurological development, and the

expected type of interaction with others in the educational setting. These decisions will be

made after receiving input from the student’s physician, public health personnel, the

student’s

parent or guardian, and personnel associated with the proposed care or educational

set ti ng.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGD

Student Psychological Services

JGD

Various psychological services are available to students through the district, cooperative

special education programs, the county and the state. Results of any such psychological

service, testing program or consultation services will be kept in strict confidence by school

authorities and shall be governed by JR through JRD.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGEC

Sexual Harassment

JGEC

The board of education is committed to providing a positive and productive learning and

working environment, free from discrimination on the basis of sex, including sexual

harassment. Sexual harassment shall not be tolerated in the school district. Sexual

harassment of employees or students of the district by board members, administrators,

certificated and support personnel, students, vendors, and any others having business or other

contact with the school district is strictly prohibited.

Sexual harassment is unlawful discrimination of the basis of sex under Title IX of the

Education Amendments of 1972, Title VII of the Civil Rights Act of 1964, and the Kansas

Acts Against Discrimination. All forms of sexual harassment are prohibited at school, on

school property, and at all school-sponsored activities, programs or events. Sexual

harassment against individuals associated with the school is prohibited, whether or not the

harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor,

vendor, etc.) to sexually harass any student, employee, or other individual associated with the

school. It shall further be a violation for any employee to discourage a student from filing a

complaint, or to fail to investigate or refer for investigation, any complaint lodged under the

provisions of this policy.

Sexual harassment is unwelcome sexual advances, requests for sexual favors and other

inappropriate oral, written or physical conduct of a sexual nature when made by a member of

the school staff to a student or when made by any student to another student when: (1)

submission to such conduct is made, explicitly or implicitly, a term or condition of the

individual’s education;

(2) submission to or rejection of such conduct by an individual is

used as the basis for academic decisions affecting that individual; or (3) such conduct has the

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGEC Sexual Harassment

JGEC-2

purpose or effect of interfering with an individual’s academic or professional

performance or

creating an intimidating, hostile or offensive academic environment.

Sexual harassment may result from verbal or physical conduct or written or graphic

material. Sexual harassment may include, but is not limited to: verbal harassment or abuse;

pressure for sexual activity; repeated remarks to a person, with sexual or demeaning

implication; unwelcome touching; or suggesting or demanding sexual involvement

accompanied by implied or explicit threats concerning a student’s grades, participation in

extra-curricular activities, etc.

The district encourages all victims of sexual harassment and persons with knowledge of

such harassment to report the harassment immediately. The district will promptly investigate

all complaints of sexual harassment and take prompt corrective action to end the harassment.

Any student who believes that he or she has been subjected to sexual harassment should

discuss the alleged harassment with the building principal, another administrator, the

guidance counselor, or another certified staff member. Any school employee who receives a

complaint of sexual harassment from a student shall inform the student

of the employee’s

obligation to report the complaint and any proposed resolution of the complaint to the

building principal. If the building principal is the alleged harasser, the complaint shall be

reported to the district compliance coordinator. The building principal or district compliance

coordinator shall discuss the complaint with the student to determine if it can be resolved. If

the matter is not resolved to the satisfaction of the student in this meeting, the student may

initiate a formal complaint under

the district’s discrimination complaint procedure. (See KN)

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGEC Sexual Harassment

JGEC-3

Complaints received will be investigated to determine whether, under the totality of the

circumstances, the alleged behavior constitutes sexual harassment under the definition

outlined above. Unacceptable student conduct may or may not constitute sexual harassment,

depending on the nature of the conduct and its severity, pervasiveness and persistence.

Behaviors which are unacceptable but do not constitute harassment may provide grounds for

discipline under the code of student conduct.

An employee who witnesses an act of sexual harassment shall report the incident to the

building principal. Employees who fail to report complaints or incidents of sexual

harassment to appropriate school officials may face disciplinary action. School

administrators who fail to investigate and take appropriate corrective action in response to

complaints of sexual harassment may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the building

coordinator or district coordinator shall report such conduct to the appropriate law

enforcement or SRS authorities. (See GAAD)

To the extent possible, confidentiality will be maintained throughout the investigation of

a complaint. The desire for confidentiality must be balanced

with the district’s obligation

to conduct a thorough investigation, to take appropriate corrective action or to provide due

process to the accused.

The filing of a complaint or otherwise reporting sexual harassment shall not reflect upon

the individual’s status or grades. Any act of retaliation against any person who has filed

complaint or testified, assisted, or participated in an investigation of a sexual harassment

complaint is prohibited. Any person who retaliates is subject to immediate disciplinary

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGEC

Sexual Harassment

JGEC-4

action, up to and including expulsion for a student or termination of employment for an

employee.

False or malicious complaints of sexual harassment may result in corrective or

disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.

The policy shall also be published in student, parent and employee handbooks as directed by

the district compliance coordinator. Notification of the policy shall be included in the school

newsletter or published in the local newspaper annually.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGECA

Racial Harassment: Students

JGECA

The board of education is committed to providing a positive and productive learning and

working environment, free from discrimination, including harassment, on the basis of race, color

or national origin. Discrimination or harassment on the basis of race, color or national origin

(“racial harassment”) shall not

be tolerated in the school district. Racial harassment of

employees or students of the district by board members, administrators, certificated and support

personnel, student, vendors, and any others having business or other contact with the school

district is strictly prohibited.

Racial harassment is unlawful discrimination on the basis of race, color or national origin

under Titles VI and VII of the Civil Rights Act of 1964, and the Kansas Acts Against

Discrimination. All forms of racial harassment are prohibited at school, on school property, and

at all school-sponsored activities, programs or events. Racial harassment against individuals

associated with the school is prohibited, whether or not the harassment occurs on school grounds.

It shall be a violation of this policy for any student, employee or third party (visitor,

vendor, etc.) to racially harass any student, employee or other individual associated with the

school. It shall further be a violation for any employee to discourage a student from filing a

complaint, or to fail to investigate or refer for investigation, any complaint lodged under the

provisions of this policy.

Racial Harassment is racially motivated conduct which:

Affords a student different treatment, solely on the basis of race, color or national origin,

in a manner which interferes with or limits the ability of the student to participate in or benefit

from the services, activities or programs of the school;

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGECA

Racial Harassment: Students

JGECA-2

Is sufficiently severe, pervasive or persistent so as to have the purpose or

effect of creating a hostile academic environment; or

Is sufficiently severe, pervasive or persistent so as to have the purpose or

effect of interfering

with a student’s academic performance

or ability to

participate in or benefit from the services, activities or programs of the

school.

Racial harassment may result from verbal or physical conduct or written graphic material.

The district encourages all victims of racial harassment and persons with knowledge of

such harassment to report the harassment immediately. The district will promptly investigate all

complaints of racial harassment and take prompt corrective action to end the harassment.

Any student who believes he or she has been subject to racial harassment or has

witnessed an act of alleged racial harassment, should discuss the alleged harassment with the

building principal, another administrator, the guidance counselor, or another certified staff

member. Any school employee who receives a complaint of racial harassment from a student

shall inform the student

of the employee’s obligation to report the complaint and any proposed

resolution of the complaint to the building principal. If the building principal is the alleged

harasser, the complaint shall be reported to the district compliance coordinator. The building

principal shall discuss the complaint with the student to determine if it can be resolved. If the

matter is not resolved to the satisfaction of the student in this meeting, the student may initiate a

formal complaint under the district’s discrimination complaint procedure (see KN).

Complaints received will be investigated to determine whether, under the totality of the

circumstances, the alleged behavior constitutes racial harassment under the definition outlined

above. Unacceptable student conduct may or may not constitute racial harassment, depending

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGECA

Racial Harassment: Students

JGECA-3

on the nature of the conduct and its severity, pervasiveness and persistence. Behaviors which

are unacceptable but do not constitute harassment may provide grounds for discipline under the

code of student conduct.

The discipline of a student for violation of any provision of the code of student conduct

may be enhanced if the conduct is racially motivated.

An employee who witnesses an act of racial harassment shall report the incident to the

building principal. Employees who fail to report complaints or incidents of racial harassment to

appropriate school officials may face disciplinary action. School administrators who fail to

investigate and take appropriate corrective action in response to complaints of racial harassment

may also face disciplinary action.

When a complaint contains evidence of criminal activity or child abuse, the compliance

coordinator shall report such conduct to the appropriate law enforcement or SRS authorities.

(See GAAD)

To the extent possible confidentiality will be maintained throughout the investigation of a

complaint. The desire for confidentiality must be balanced

with the district’s obligation to

conduct a thorough investigation, to take appropriate corrective action or to provide due process

to the accused.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGECA

Racial Harassment: Students

JGECA-4

The filing of a complaint or otherwise reporting racial harassment shall not reflect upon

the student’s status or grades. Any act of retaliation against

any person who has filed a

complaint or testified, assisted, or participated in an investigation of a racial harassment

complaint is prohibited. Any person who retaliates is subject to immediate disciplinary action,

up to and including expulsion for a student or termination of employment for an employee.

False or malicious complaints of racial harassment may result in corrective or

disciplinary action against the complainant.

A summary of this policy and related materials shall be posted in each district facility.

The policy shall also be published in student, parent and employee handbooks as directed by the

district compliance coordinator. Notification of the policy shall be included in the school

newsletter or published in the local newspaper annually.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFF Use of Vehicles

JGFF

The superintendent shall develop procedures regulating the driving, parking and use of

vehicles during the school day. Failure to observe district regulations may result in disciplinary

action.

Rules and regulations concerning use of motorized vehicles on school property shall be

approved by the board and included in the student handbook.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFG Student Accidents

JGFG

When a staff member sees a student who has been involved in an accident at school, on

school property or at a school-sponsored event, the staff member shall follow the rules for the

care of an injured student and report the accident to the building principal. If a student has an

accident, which appears to require medical treatment, no action shall be taken by an employee

except to send for medical help and to make the student as comfortable as possible while waiting

for medical assistance to arrive. If an employee is qualified to administer first aid, that aid may

be given. Qualified employees, for the purpose of this policy, are those employees who have

successfully completed an approved Red Cross first aid program or the school health clerk.

Appropriate records shall be kept in case a student accident occurs.

BOE Approved: July 7, 2003

JGFG-R Student Accidents

JGFG-R

When appropriate, the student's parent(s) shall be notified of the injury as soon as

possible to determine appropriate action. If the student needs medical attention and the parents

cannot be reached, the principal shall seek emergency medical treatment.

Records

Appropriate records documenting student accidents shall be kept on file in the principal’s

office.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGB Supervision of Medications

JGFGB

The supervision of oral medications shall be in strict compliance with the rules and

regulations of the board as carried out by district personnel.

BOE Approved: July 7, 2003

JGFGB-R

Supervision of Medications

JGFGB-R

Diagnosis and treatment of illness and the prescribing of drugs, and medicines are not the

responsibility of the public schools and are not to be practiced by any school personnel,

including school nurses, unless authorized.

In certain circumstances when medication is necessary in order that the student remain in

school, the school may cooperate with parents in the supervision of medication that the student

will use. However, the medical person authorized to prescribe medication or the parent if it is a

non-prescription medication must send a written order to the building administrator who may

supervise the administration of the medication or treatment. The parents must submit a written

request to the building administrator requesting the school’s cooperation in such supervision and

releasing the school district and personnel from liability.

School personnel shall not be required to be custodians of any medication except as

required by a written order of a licensed medical person or in the case of nonprescription

medication when requested in writing by the parents.

The medication shall be examined by the school employee administering the medication

to determine that it appears to be in the original container, to be properly labeled and to be

properly authorized by the written order of licensed medical person. Two containers, one for

home and one for school, should be requested from the pharmacist.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGB-R

Supervision of Medications

JGFGB-R-2

Any changes in type of drugs, dosage and/or time of administration should be

accompanied by new physician and parent permission signatures and a newly labeled pharmacy

container.

All medication maintained in the school setting should be kept in a locked container.

This includes medication requiring refrigeration.

Medications should be inventoried every semester. Out-of-date stock should be returned

to parent or destroyed.

Over-the-counter medications should not be maintained on any school premises,

including athletic areas, unless written parent permission to administer is obtained.

The building administrator may choose to discontinue the administration of medication

provided that the parents or medical person are notified in advance of the date and the reasons

for the discontinuance.

After medication is administered, students should be observed for possible reactions to

the medication. This observation may occur at the site of administration or in the classroom as a

part of the normal routine.

This policy shall be shared with all local physicians and dentists where practicable.

Forms should also be made available to the health care providers in the community.

An individual record should be kept of each medication administered. The record should

include student identification, date prescribed, name of medication, time and date(s)

administered, signature of person administering and section for comments.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGB-R

Supervision of Medications

JGFGB-R-3

In the administration of medication, the school employee shall not be deemed to have

assumed any legal responsibility other than acting as a duly authorized employee of the school

district.

BOE Approved: July 7, 2003, Revised and Approved: June 19, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGBA Student Self-Administration of Medications

(See JGFGB)

JGFGBA

The self-administration of medication is allowed for eligible students in grades K–12. As

used in this policy medication means a medicine for the treatment of anaphylaxis or asthma

including, but not limited to, any medicine defined in current federal regulation as an inhaled

bronchodilator or auto-injectible epinephrine. Self-administration is

the student’s discretionary

use of an approved medication for which the student has a prescription or written direction from

a health care provider.

As used in this policy health care provider means a physician licensed to practice medicine

and surgery; an advanced registered nurse practitioner, or a licensed physician assistant who has

authority to prescribe drugs under the supervision of a responsible physician.

Student Eligibility

An eligible student shall meet all the following requirements:

1. A written

statement from the student’s health care provider stating the name

and purpose of the medication/s;

2. The prescribed dosage;

3. The time the medication is to be regularly administered;

4. Any additional special circumstances under which the medication is to be

administered;

5. The length of time for which the medication is prescribed;

6. The student shall also demonstrate to the health care provider or the provider’s

designee and the school nurse or the nurse’s designee the skill level necessary

to use the medication and any device that is necessary to administer the

medication as prescribed. In the absence of a school nurse, the school shall

designate a person who is trained to witness the demonstration.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGBA Student Self-Administration of Medications

JGFGBA-2

Authorization Required

The health care provider shall prepare a written treatment plan for

managing the student’s asthma or anaphylaxis episodes and for medication

use by the student during school hours. The student’s parent or guardian

shall

annually

complete and submit to the school any written

documentation required by the school, including the treatment plan

prepared by the student’s health care provider. Permission forms shall be

updated during enrollment

Employee Immunity

All teachers responsible

for the student’s supervision shall be

notified that permission to carry medications and self-administer has been

granted. The school district shall provide written notification to the parent

or guardian of a student that the school district and its officers, employees

and agents are not liable for damage, injury or death resulting directly or

indirectly from the self-administration of medication.

Waiver of Liability

The student’s parent or guardian shall sign a statement

acknowledging that the school districts and its officers, employees or

agents incur no liability for damage, injury or death resulting directly or

indirectly from the self-administration of medication and agreeing to

release, indemnify and hold the schools and its officers, employees and

agents, harmless from and against any claims relating to the self

administration of medication allowed by this policy.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGFGBA

Student Self-Administration of Medications

JGFGBA-3

The parent or guardian of the student shall sign a statement acknowledging that the

school incurs no liability for any injury resulting from the self-administration of medication and

agreeing to indemnify and hold the school, and its employees and agents, harmless against any

claims relating to the self-administration of such medication.

Additional Requirements



The school district shall require that any back-up medication provided by the

student’s parent or guardian be kept at the student’s school in a location to

which the student has immediate access if there is an asthma or anaphylaxis

emergency;



The school district shall require that all necessary and pertinent information be

kept on file at the student’s school in a location

easily accessible if there is an

asthma or anaphylaxis emergency;



Eligible students shall be allowed to possess and use approved medications at

any place where the student is subject to the jurisdiction or supervision or the

school district, its officers, employees or agents;



The board may adopt policy or handbook language which imposes additional

requirements relating to the self-

ad ministration of medication allowed for in this policy and may establish a

procedure for, and the conditions under which, the authorization for student

self-administration of medication may be revoked.

BOE Approved: August 14, 2006

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGG Transportation

JGG

Bus transportation shall be provided to and from school for those students who qualify.

Transportation may be provided by the district for all school activities. Transportation may be

denied to students who are detained after school for disciplinary reasons.

All rules shall be published in the student handbook.

BOE Approved: July 7, 2003

JGG-R Transportation

JGG-R

Students who use school-provided transportation shall be under the jurisdiction of the

vehicle driver while in the vehicle. Students shall be subject to the district's student behavior

code and other regulations developed by the superintendent and approved by the board.

Bus drivers shall report violations of the rules to the building principal who may

discipline students. The principal may suspend or revoke the transportation privilege of a student

who violates any rule or regulation.

When the district provides transportation to an activity, participating students are

prohibited from driving personal automobiles to and from district-sponsored activities held

during or after the school day.

Exceptions approved by the building principal.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGGA Use of Video Cameras (See JR and JRB)

JGGA

The district may use video cameras to monitor student activity.

Video cameras may be used to monitor students riding in district vehicles and to monitor

student behavior in or around any district facility.

Videotapes that are records of student behavior shall be secured in a locked file until the

tapes are either reused or erased. The videotape shall be considered a student record and shall be

subject to current law for the release of student record information.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGH

School Food Service Programs

JGH

The district shall provide a school food service program. Food service rules shall be

published in student handbooks. Building principals shall develop individual building rules.

Free or Reduced Price Meals

Free or reduced price meals shall be provided for students who qualify under state and

federal rules and regulations.

The eligibility forms, rules and regulations governing this program shall be provided by

the administration to students or their parents.

Contracts With Nonpublic Schools or Child-Care Institutions

The board may enter into contracts with the governing authority of any nonpublic school

or any child-care institution to provide meals for children who attend these institutions. Any

contract shall provide for payment of the costs incurred by the district to provide the service.

Income received by the district under any contract to provide this service shall be deposited in

the district food service fund and may be expended whether budgeted or not.

BOE Approved: July 7, 2003

JGH-R School Lunches

JGH-R

Students will remain at the school through the lunch period. Lunch will be eaten in the

designated area according to the schedule established by each building principal. Lunch may be

purchased at the lunch program, or lunch may be brought from home. Milk may be purchased to

supplement lunches brought from home.

Exception from the above regulation will not be made for students having study hall

during the lunch period.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGH-R School Lunches

JGH-R

–

An emergency exception from the above regulations will be made only for specific

instances in the same manner in which a student may be excused from a class.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JGHB Vending Machines and Other Automated Play Machines

JGHB

No vending machine or play machine may be placed in any building without prior

approval of the superintendent.

BOE Approved: July 7, 2003

JGHB-R Vending Machines and Other Automated Play Machines

JGHB-R

The building principal shall manage the machine(s). A monthly report shall be prepared

by each principal showing all receipts and expenditures for each machine. Proceeds from

machines shall be deposited in the appropriate activity account. (See DK)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

Student Activities (See DK)

The principal shall be responsible for organizing and approving all student activities. All

school-sponsored activities shall be supervised by an adult approved by the administration.

Eligibility for Activities

Students who participate in any school activity shall meet the following requirements:

all applicable KSHSAA regulations;

academic eligibility requirements noted in handbooks; and

other requirements requested by the administration and approved by the board.

Adding or Eliminating Activities

Administrative recommendations to add or eliminate specific activities may be

considered by the board. Individual patrons or groups of patrons may request the addition or

elimination of activities using rules approved by the board and filed with the clerk.

Activity Fund Management (See DK)

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JHA Activity Fees

JHA

Fees for various student activities shall be established by the building principal, with the

approval of the board of education. A yearly activity fee may be established by each building

principal, with the approval of the board of education, which will admit each student to all

activities in their respective attendance center.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JHC

Student Organizations

JHC

Students may form clubs and other groups organized to promote or pursue specialized

activities outside the regular classroom. Membership in student organizations, whether school

sponsored or non-school sponsored, must be open to all interested and eligible students. The

building principal and the board shall approve school sponsored student organizations, and a

staff member shall attend the meetings or activities to supervise use of the facilities by all student

organizations as an advisor or supervisor.

Student Clubs

The administrator shall establish regulations for the operation of school sponsored clubs,

and for the use of school facilities by non-school- sponsored clubs.

School sponsored clubs shall be under the direct control of school personnel. Every

school-sponsored club shall have a constitution, which has been approved by the building

principal and filed, in the school office. If non-curriculum related school sponsored clubs are

allowed to meet on school facilities then, during non-instructional time, non-school sponsored

student clubs may also meet in school facilities.

Non-School Sponsored Student Clubs

Non-school sponsored clubs shall submit a request for use of school facilities prior to

using the facilities. A faculty member (or other adult approved in advance) may/shall attend the

meetings as a supervisor but may/shall not participate in the group’s activities.

Student Government

Student councils under the direct control of the building principal or designated faculty

representative may be established. Student councils may exercise only the authority expressly

delegated to them by the building principal.

BOE Approved: July 7, 2003

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JHCA Student Publications

JHCA

School-Sponsored Student Publications

School-sponsored student publications shall be under the supervision of the building

principal or designated faculty representative.

Students who have facts and opinions should be allowed to express them in print as well

as through oral communications. However, student editors and writers must observe the same

legal responsibilities as those imposed upon conventional newspapers and communication

media. No student shall distribute any school publication which:

Is obscene according to current legal definitions;

Is libelous according to current legal definitions; or

Creates a material or substantial interference with normal school activity or appropriate

discipline in the operation of the school.

Student publications, which are not libelous, disruptive or obscene, may be distributed on

school property during school hours at times and in areas designated by the building principal.

If a decision to disapprove distribution of a publication is made, the principal shall state

reasons for the decision to the student(s).

If the student is dissatisfied with the principal's decision, the student may appeal the

decision to the superintendent.

Non-School Sponsored Student Publications

Non-school sponsored student publications may be distributed on school property at

times and in areas designated by the building principal.

Unless otherwise noted all of the following policies were re-adopted July 18, 2011.

JHCA Student Publications

JHCA-2

(See KI) Distribution of any non-school-sponsored publication may be halted if the

material is obscene or libelous, or creates a material or substantial disruption of normal school

activity or interferes with the operation of the school. Distribution in violation of this policy may

result in suspension, expulsion or other discipline of the students involved.