Talking With Students
Teacher Reports
Using the Test Administration Application
Using TestTaker
Coordinator Reports
School Administrator Reports

Included in this book:

Talking With Students.....................................1

Teacher Reports..............................................3

Using the Test Administration Application......7

Using TestTaker............................................12

Coordinator Reports .....................................15

School Administrator Reports.......................25

Measures of Academic

Progress (MAP)

Reference Guides

Overview

Below is a list of common student questions along with possible staff responses. Use the Classroom Discussion Points

section to talk with students about what to expect from MAP assessments.

Recommendations



To better inform students about the upcoming test experience, access the

MAP Student Presentation (PowerPoint

)

from the Document Library page in the Member Support section of the NWEA web site



Convert relevant PowerPoint slides into overheads for quick reference.

Talking With Students

Common Student Questions

What are MAP Tests?

MAP assessments are achievement tests in Mathematics, Reading, Language Usage, and Science taken on a computer.

How do MAP Tests Work?

The computer displays one test question at a time on the screen. You will select an answer using the mouse or the

keyboard. The difficulty of the test will adjust based on how you perform on the questions that you answer. It will build a

test just for you.

Why are We Taking MAP Tests?

This test will show me how well you are performing so I can best help you in class. It will also help me know what you

should be working on to improve the most.

Talking With Students

Classroom Discussion Points

Taking the Test:



You are not expected to know the answer to every question. You will need to use your best test-taking strategies (you

may want to review these with the students here).



You must answer every question. Questions cannot be skipped.



Once you have answered a question and gone on to the next one, you cannot go back. Because the test uses your past

answers to choose subsequent questions, your answer is locked in.

Talking With Students

When You Enter the Lab:



Make sure your name is listed on the computer screen where you are sitting. If it is not, let the proctor or teacher

know right away.



You will see

Start Test

displayed on the screen. Wait for directions from the proctor before you click this button. She

or he will let you know when it is okay to begin the test.

As You are Working on the Test:



For the Mathematics test, you will have scratch paper and pencils available. You can use this to help you work out

problems and then answer the questions on the computer. Scratch paper can be left at the computer and should not

be removed from the test room.



Some Mathematics questions will have a pop-up calculator appear on the screen. It will only be available for some

items. You do not have to use the calculator if you do not choose to. It is available as a resource. You can hide the

calculator by clicking the button at the bottom of the screen called

Hide Calculator

You can also move it if it is in

your way. This calculator works just like a hand-held calculator. Click on the numbers and symbols you want to use.



Some Reading and Language Usage questions may have passages that are too long to show up all at once on the

screen. They will have a scroll bar to the right of the passage. This scroll bar can be moved up or down in order to

read the entire passage.

When You Finish the Test:



Raise your hand to let the proctor or teacher know you are done.



Do not push any buttons; wait for the proctor or teacher to do this.



Sit back from your computer and read your book.

Other Reminders:



I can give you a drink and bathroom break before the test begins.



You need to bring a book with you to read when the test is completed.



This is just like any other test; you cannot talk to anyone or use any books to look things up.



You need to do your personal best on this test. This information is very important in helping us to set goals for you

and to monitor your progress.

Talking With Students

Some important things to know before you begin:



The Reports Site can only be accessed using Microsoft

Internet Explorer 5.01 or higher. Northwest Evaluation

Association (NWEA) does not provide support for browser software.



Access the Reports Site at

https://reports.nwea.org



You must have an assigned User Name and Password provided by NWEA to your school administrator or MAP

Coordinator to access your data on the Reports Site.



You must have the free Adobe

Reader

installed on your computer to view online reports and DesCartes: A

Continuum of Learning. Download and installation instructions are provided at the end of this section if you do not

have this software.

Actions

After you log on to the Reports Site, the menu to the left lists the following link to change your password.

Change Password

Gives you the ability to change the password associated with your User Name. To change your password:

Enter your old password and new password in the corresponding fields.

Click

Submit.

Your changes are saved and must be used the next time you log on. To cancel the operation and leave

your password as it was, click

Cancel

Online Reports

Teacher Reports

Lists students in your class(es) and their test results.

Click

Teacher Reports

from the left-hand navigation menu.

From the drop-down menu, select the

term

you wish to view the reports.

Choose the format for goal scores. You can view them by RIT ranges or goal descriptors (i.e., Lo, Av, Hi).

Click

Submit

Adobe Reader opens and your teacher reports appear on the screen. One subject is listed per page. Reports will only

be available for classes that have tested and have uploaded to NWEA for the selected term.

Teacher Reports

Class Rosters

Lists all students associated with your class(es) and provides access to the Online Student Progress Report.

Click

Class Rosters

from the left-hand navigation menu.

Select the term and the associated class(es) will display. Select the class for which you would like to see the roster

listed. Click

Submit

Select the period for which you would like growth to be calculated on your Online Student Progress reports. Note

that if students do not have certain points of data available, no growth is calculated. You can always come back to

this page and change the period designation for the growth calculation

Select the type of report you wish to generate – text, graph, or both.

Choose the additional lines that you want to appear on the graph report. Note that the default selection displays

both the district average and the norm group average.

Click on a

student’s ID number

to access all of their historical data. This data shows you any point at which the

student was enrolled in the data file and any test they have taken, including any intake or interim testing, and all test

event data accumulated for that particular student.

Click on a

student’s name

to access a copy of the Online Student Progress Report for that particular student. All

reportable test events from the term are displayed. No intake or interim testing points appear on this report.

Click on a

class name

to access an Adobe Reader file with all students’ Online Student Progress Reports at once. A

list of students will appear on the left of the page. Use this list to access individual student reports one at a time. This

also allows you to print all of your class’ progress reports once.

Instructional Resources - Class By RIT (optional)

Two classroom reports are included in this link: Class Breakdown by RIT and Class Breakdown by Goal. These reports

provide at-a-glance information about classroom academic diversity by subject and by goal strand.

Click

Class By RIT

from the left-hand navigation.

Select the term and class and click

Submit

The Class Breakdown by RIT report displays.

Click on a subject name (e.g., Mathematics) to drill-down to the Class Breakdown by Goal for that subject.

Click on the student’s name to retrieve a .pdf file containing the DesCartes skills that corresponds to the goal RIT

range for the associated goal. The first page contains header information. The second page contains the DesCartes

information.

Click on the

goal name

to retrieve a .pdf file that contains the DesCartes pages for each RIT range for that goal.

Click on the

<all students in cell>

link to retrieve a .pdf file listing all the students within the cell and

corresponding DesCartes pages for that RIT range and goal.

Teacher Reports

Class By Subject

Provides a view of the academic performance of a given class in a specific subject for a selected term. You may

disaggregate the report data by ethnicity or gender with the option to display summary data for small groups.

Grade By Subject

Provides a view of the academic performance of a selected grade in a specific subject for a selected term. As in the Class

by Subject report, you may disaggregate the report data by ethnicity or gender with the option to display summary data

for small groups.

Students Not Tested

Lists students who have not been tested and students who have an invalid test at that point in time. It will also list

students as not tested who have had a test terminated without intent to resume.

Click

Students Not Tested

from the left-hand navigation.

When one or more students in a given subject have tested, a link will be associated with the number of students.

Follow the drill-down links to access the list of students’ names. The reasons for invalidations are listed under the

status column.

Data-tools

DesCartes: A Continuum of Learning

DesCartes translates MAP test scores into the skills and concepts students may be ready to learn. The skills and

concepts in DesCartes match the organization of the MAP goal reporting areas. Educators using DesCartes can

develop appropriately challenging activities for students and use it as a common framework for organizing resources,

collaborating, and goal-setting. The Essentials section is an overview including Teacher’s Tips and an Annotated Page

providing direction on how to interpret the contents. The Appendices section includes Vocabulary, Signs and Symbols,

and Research Concepts.

To use DesCartes:

Select the subject in the left column.

Select the goal area in the middle column.

Select the RIT range in the right column.

A new browser window will open with Adobe Reader and the requested page will display.

Teacher Reports

Program Needed to View Reports

Adobe Reader

You use Adobe Reader to view online reports and DesCartes. Follow these steps to determine if you have Adobe Reader

installed on your computer and if not, to install it.

Click on

Start

, then

Programs

. Look for Adobe Reader or Adobe Acrobat in the list of programs that displays. If you

do not see either, follow the next steps.

Go to

http://www.adobe.com

Find the

Get Adobe Reader

link.

Follow the instructions on the page.

Teacher Reports

Some important things to know before you begin:



You must have a User Name and Password from Northwest Evaluation Association (NWEA) or your MAP

Coordinator to access downloads and information via the Test Administration Application (TAA).



TAA can only be accessed using Microsoft® Internet Explorer 5.01 or higher on Windows-based computers.



The instructions below make the assumption that you have already downloaded agency data and student data to a

Network Testing Environment (NTE) database. For more information on how to do this, refer to the

MAP System

Setup Guide

from the Document Library page in the Member Support section of the NWEA web site

Starting TAA

Follow the steps below to start TAA.

Use Microsoft Internet Explorer to access TAA at

https://map.nwea.org/taa.hta

The TAA login screen displays. Enter your User Name and Password. Click

Submit

. The options listed vary

depending on the permissions granted to the User Name you used to log on to the web site.

Adding a New Student

When a student is not already in the NWEA or local NTE database, you can add a profile for that student to both the

database on the local server and the database on the NWEA server at the same time. This feature is most often used when

a new student enrolls after the class roster file (CRF) has been prepared and uploaded to NWEA. If a student is moving

from one school to another school within the district, use the

Locate Student

feature to change the school in the database

and to add him or her to the local server.

On the left side of the window, select the

Students

Add Student Confrmation

window displays. To avoid a duplicate entry of the student, click

Locate Student

Enter search criteria to locate the student and click

Submit

The

Locate Student Search Results

window displays. If no results are found, continue with the instructions below.

If the student appears, a record already exists for that student and there is no need to create a new one.

On the left side of the window, select the

Students

Add Student Confrmation

window displays. Click

Add New Student

The

Add New Student

window displays. Fill in the blanks to specify the student’s name, ID, and birth date.

Make selections to associate the student with a school, grade, gender, ethnic group, and the current term. Fill in the

blanks to specify the beginning date for instruction and total number of instructional days at that school for the

current year.

Using the Test Administration Application

Associate the new student with a teacher from the list. This will allow his or her test results to be available on teacher

and class reports.

Click

Submit

On the

Add Student to NTE

page, click

Save Student

to add the student to your local database as well as the NWEA

database. A message reporting success appears at the bottom of the screen.

10.

A blank

Add New Student

window displays so you can add another student.

11.

To avoid a duplicate entry of the student, select the

Locate Student

menu option from the

Students

menu and enter

search criteria to locate the student and click

Submit

. Continue with steps 3 through 9 above.

Moving a Student

If a student has changed schools within your district, you may move them through TAA.

As MAP Coordinator:

Log on to TAA using the MAP Coordinator User Name and Password.

Students

Enter search criteria to locate the student and click

Submit

. If one or more students are found who match the

criteria entered, a list of matching students will be displayed.

If the student to be moved is listed, select the new school from the drop down menu.

Under the

Action

column, click

Move

on the row for the correct student to relocate the student to the preferred

school.

When the transfer of students is processed, the student data will be automatically saved to the local NTE as long as

TAA can locate that NTE and the local Windows network account has adequate permission.

If TAA cannot find the NTE for the selected school, it will prompt you for the location of that school’s NTE. And, if

you choose not to add the student to the NTE, student information will need to be downloaded into that school’s

NTE before they test the student.

The

Move Student Confrmation

window is displayed and shows the location of the NTE to which the student was

added. To move another student, click

Back to Locate Student

and repeat steps 3 through 6 above.

As a School Administrator (School Admin) or School Level Proctor:

Log on to TAA using a School Admin or school level Proctor User Name and Password for the receiving school.

Students

Using the Test Administration Application

Enter search criteria to locate the student and click

Submit

. If one or more students are found who match the criteria

entered, a list of matching students will be displayed.

If the student to be moved is listed, select the receiving school (only your school will be listed for selection).

Under the

Action

column, click

Move

on the row for the correct student to relocate the student to your school.

When the transfer of students is processed, the student data will be automatically saved to the local NTE as long as

TAA can locate that NTE, have adequate network permissions, and you are not currently testing that student.

If TAA cannot find the NTE for the selected school, it will prompt you for the location of that school’s NTE. And, if

you choose not to add the student to the NTE, student information will need to be downloaded before you test.

The

Move Student Confrmation

window is displayed and shows the location of the NTE to which the student was

added. To move another student, click

Back to Locate Student

and repeat steps 3 through 6 above.

Modifying a Student’s Profle

If information about a student changes, you can modify it through TAA.

On the left side of the window, select the

View/Modify Student Profle

menu option from the

Students

menu.

The

Find Student

window displays. Enter search criteria to help locate the student in the database and click

Submit

You can sort the names that display by either

Name

Student ID

. Click the

Next Page

link, if necessary, to view

the names of all students on the list.

On the row with the desired student’s name, click either

Modify

(to change the student’s profile) or

View

(to view

the student’s profile).

If you click

Modify

, the

Modify Student

window displays. Make the desired changes and click

Submit

. The program

displays a confirmation message in the status bar at the bottom of the window when the student profile is updated

in the NWEA database.

You may reassign a student to a different teacher by finding the new teacher in the list and selecting it for that

student.

If you modify a student’s grade, you must re-download the student data using the

<Download Student>

functionality.

Uploading Test Results

When a student takes a test, his or her test score is stored in your NTE database. In order to generate reports, you must

upload the test results for all students to the NWEA server. All TestTaker sessions must be exited or stopped to perform

the upload. We recommend uploading results at least once each day you test. This will keep the upload file size smaller

and allow teachers to access reports quickly.

Using the Test Administration Application

On the left side of the window, select the

Upload Test Results

menu option from the

Tests

menu.

The

Upload Test Results

window displays. It shows your agency (your school or district). To upload test results for

your school:



Click

Find Agency

to display a screen where you can view the agency hierarchy.



To view the agencies under an agency, click the plus symbol to the left of the agency.



Highlight the desired school name.



Click

Submit

. That agency is displayed in the

Upload Test Results

window.

Once your school appears in the

Upload Test Results

window, click

Next

When you see the

Upload Test Results

confirmation window, click

Start Upload

to proceed with uploading test

results for that agency. As it uploads the test results, the program shows a progress bar in the

Upload Results

dialog

box. If you decide you don’t want to upload test results, just click another menu item.

When the

Upload Results

dialog box displays a message that the upload is complete, click

Homeschooled Students

Homeschooled students should be added through TAA. Follow the steps for

Adding a Student

listed above.

Homeschooled students must be associated with the school where they are to be tested. They should not, however, be

associated with a teacher. All homeschooled students must be coded with the HMS code in TAA. It is important to note

that data from homeschooled students will not appear on the reports for the school or the district. The end of test score

screen must be printed for the student to have a record of their scores.

Creating Proctor Logins

Proctor logins may be created by MAP Coordinators or School Admins to allow access to TestTaker and TAA functions.

Log on to TAA using the MAP Coordinator, district level, or School Admin level User Name and Password.

On the left side of the window, select

Employees

screen, fill in the blanks to specify the employee’s name and ID. Select

Proctor

from the

drop-down menu for

Position

. Associate the employee to a school or district using

Find Agency

for both

Works At

Agency

and

Security Level

Using the Test Administration Application

Highlight the necessary permissions in the

Available Permissions

window and use the

button to move the

selected permissions to the

Assigned Permissions

window. Below is a list of typical permissions assigned to a school

Download NWEA Agency Data

Modify Student Profile

Download Test Packages

Locate Student

View Student Profile

Download Student

Once all data are entered, click

Submit

Agency data will need to be downloaded before using the new Proctor login to access TestTaker.

Creating School Admin Level Logins

School Admin level logins may be created by the MAP Coordinator to allow access to teacher logins and reports, school

level reports, and to administer proctor logins for a specific school. Follow the steps listed under “Creating Proctor

Logins” to create a School Admin login, assigning

School Administrator

as the

Position

type in Step 3. School Admin

logins must be associated with a school or they will not work. Below is a list of typical permissions assigned to a School

Assign Tests to NWEA Agency

Delete NWEA Agency Data

Download Test Packages

Add New Employee

Add New Student

Download Students

Modify Employee Security

Modify Student Profile

Proctor Tests

View Employee Security

View Student Profile

Download NWEA Agency Data

Delete Test Packages

View Quick Reports

Locate Student

Using the Test Administration Application

Using TestTaker

Some important things to know before you begin testing each season:



Download the latest version of TestTaker

from the Downloads page in the Member Support section of the NWEA

web site.



If you will be testing on Windows-based computers and have enough RAM (approximately 250 MB per 30

computers) available on the server, we recommend you install TestTaker on a networked server. On the computers

that will be used for testing, create short-cuts to the application.



TestTaker requires a minimum screen resolution setting of 800 x 600.

Launch TestTaker

Double-click the TestTaker application icon to launch the program. On a PC, this can be found in the Windows

Programs menu. On a Macintosh, the icon will appear in the location you specified during installation. The login

screen appears.

Enter the appropriate proctor credentials into the User Name and Password fields. For assistance with proctor User

Names and Passwords for your district, consult your MAP Coordinator; access to all proctor accounts is provided to

them in the Enrollment Summary section of the Reports Site.

Select Tests

Follow the steps below to select which test to administer.

Click the down arrow next to the

Select

box and choose the test subject from the drop-down menu.

Click on the test subject and type to administer from the list that displays.

Click

Add

. The selected test displays in the

Tests Selected

box.

To remove a test from the list, click on the test name and click

Delete

When the correct test to administer is selected, click

Next

Select a Student and Start a Test

Follow the steps below to select a student and start a test.

To locate a student’s name in the Network Test Environment (NTE) database, search by ID number, by the student’s

first or last name, and/or by grade:



To search by the student’s ID number, type the number in the ID box and click

Search



To search by name, type the first letter or first few letters of the student’s first or last name in the appropriate

box, and click

Search



To search by grade, choose the grade from the drop-down menu, and click

Search



You can also enter part of the student’s name and the student’s grade to narrow the search.

To start a test, click on the student’s name in the list that displays and click

Finish

Administer Tests

Below is a number of things to be aware of while administering tests.

Taking a Test

Caution each student to carefully select answers, as it is not possible to return to the previous questions.

Students may use paper and pencil to work problems on the Mathematics test and may use the pop-up calculator when it

is displayed. They may not use a hand-held calculator on any test.

“Refreshing” an Item

If an item does not display properly, you can “refresh” it:

Ctrl+Shift+R

Apple+Shift+R

If you notice a problem with an item after you refresh it, look in the upper right hand corner of the screen. The item

number is displayed after the sequence number. This number should be recorded on the

Problem Item Report form

located on the Document Library page in the Member Support section of the NWEA web site

and emailed to NWEA

with an explanation of the problem. NWEA requires this number to address any problems. If the test item does not

display correctly after refreshing it, you can terminate the test (making sure it is set to resume). When you restart the test,

a different test item will be displayed.

Terminating or Delaying a Test

If a student does not show up for a test or leaves before finishing the test, you can terminate or delay the test by following

the steps listed below. You can also use these steps to invalidate a test.

Display the Proctor Administration Menu:

Ctrl+Shift+P

Apple+Shift+P

Terminate

button if the student needs to leave the testing station – the default is to make the test

resumable. This should be chosen if you want the student to be able to come back and finish their test. Be sure to

protect your password during each of these steps. If a student needs to take a break, go into the proctor screen and

leave this screen on the monitor. When the student returns, use the

Close

button to return to the test.

Using TestTaker

Finishing a Test

The score is shown upon completion of the test. Be sure to tell students to look for this screen and to alert the proctor

when they reach it.

Upon clicking

Continue

on the score display screen, a message displays asking whether you would like to print the screen.

If the score is not captured at this point, it will not be available until 24 hours after the results are uploaded to NWEA.

After clicking

Yes

, the next test for the student begins. Or, if no other tests are chosen, the

Select Student

screen

displays.

Test Additional Students

To administer the same subject and type of test or tests to the next student, follow the steps to locate the student’s name

in the database and begin testing. To administer a different test or tests to the next student, click

Previous

on the

Select

Student

screen and follow the procedures to select tests and then select a student.

NOTE: You must delete the test that was given previously. Otherwise, the student will be set up to take two tests. See

step 4 under Select Tests.

Recommendations



Students should be tested no more than four times during a school year. A reasonable interval between tests is at

least a month if you wish to observe change.



Avoid setting up students to take more than one test at a time; however, if time allows and the student is able,

another test may be set up and given immediately following the first test. We do not recommend you do this with

elementary-age students.

Using TestTaker

Coordinator Reports

Some important things to know before you begin:



The Reports Site can only be accessed using Microsoft® Internet Explorer 5.01 or higher. Northwest Evaluation

Association (NWEA) does not provide support for browser software.



Access the Reports Site at

https://reports.nwea.org



You must have an assigned User Name and Password from NWEA to access your data on the Reports Site. The User

Name is the same as that used with the Test Administration Application (TAA).



All teachers entered in the class roster file (CRF), the student data file sent to NWEA, are automatically assigned

a User Name and Password for accessing the Reports Site. The MAP Coordinator is able to access and distribute

teacher logins.



MAP Coordinators can create accounts and distribute logins for School Administrators to access the Reports

Site. School Administrators will also have access to the teacher logins for his/her building. Information on how

to use TAA to set up these logins can be found in the section

Using the Test Administration Application



District and summary data will be not available on reports until testing is declared complete. Instructions are

included in this document.



You must have the free Adobe

Reader

installed on your computer to view online reports and DesCartes: A

Continuum of Learning. Download and installation instructions are provided at the end of this section if you do not

have this software.

Actions

After you log on to the Reports Site, the menu to the left lists a number of links that you click on to perform various

tasks. These links are briefly described below.

Upload Roster

Sends your CRF and special programs files (SPF) to NWEA through an encrypted and secure web site. You can provide a

message of up to 3,000 characters, and identify which files to send to NWEA. Some things to keep in mind as you prepare

to send files:



Requires a PC and the browser must have the ActiveX plug-in installed and enabled.



Files must have an extension of .xls, .csv, or .txt.



Do not pre-zip files. The system automatically does that.



All files uploaded at one time can have a maximum combined size of 35 MB. If you must divide a file into two or

more files, do not break one school’s data across files.

Upload Files

Occasionally, NWEA may request a district to send files other than a CRF or SPF to the NWEA server. This request can

be executed through this link. You can provide a message of up to 3,000 characters identifying the NWEA staff member

who is expecting the files, the case number assigned to your issue, and/or any other information that would be helpful

in ensuring that your files are retrieved by the appropriate NWEA staff member. Some things to keep in mind as you

prepare to send files:



Requires a PC and the browser must have the ActiveX plug-in installed and enabled.



The files can be zip files.



All files uploaded at one time can have a maximum combined size of 100 MB.

Test Term Progress

Monitors testing progress in your district and schools. Also changes the start and end dates of testing. To change your test

window or declare testing complete, follow these instructions:



Select a school, term, and status (all, complete, or incomplete) for which to display testing information and click

Submit



To change your testing window, click on the

start

end

date and specify a new date.



To notify NWEA that testing is complete for a school, click on the school’s

Mark Complete

link.

Declare Testing Complete

Designates that all testing is complete for all schools in your district and all test data has been uploaded to NWEA. You

must do this before you can receive district summary information on reports. After you declare testing complete, you

must wait one day to order your reports. To declare testing complete:



Select your test term and enter the date completed. Click

Declare Testing Complete



If you finish testing before the designated testing window is over, go back to the

Test Term Progress

page and change

your end date. Once you change your testing window end date to a date prior to or equal to the completion date,

you can declare your testing complete.

Order Reports

You may order end-of-term reports any time during the testing process; however, district summary data will not be

available until the day after testing is declared complete. You can order end-of-term reports for a school before the entire

district has completed testing.

To order reports, follow the steps on the order page, as summarized below.

Choose whether to order reports for the entire district or for one or more schools:



Select

District

to receive all reports in one package. You will receive one Data Text file that includes data for the

entire district.

Coordinator Reports



Select

All Schools

to receive a separate report package for each school in your school district. You will receive

a separate Data Text file for each school. The data for each school includes class, grade, and individual student

reports. District mean values for all schools in the district are not included until testing has been declared

complete at the district level.



Select

Select Schools

to specify one or more schools without selecting all schools in your district. You will receive

a separate Data Text file for each school you select. You can select multiple schools by holding down the

Ctrl

key

while clicking on the school name. You can use this option to order school report packages that include class,

grade, and individual student reports for the schools you select. District mean values for all schools in the district

are not included until testing has been declared complete at the district level.



You can use Microsoft

Excel or any spreadsheet program to view or work with Data Text files.

NOTE

: If you send school report packages out to principals, they will need to have Crystal Reports Viewer

installed on their computers in order to view the reports. (See directions in this section.)

Select the term. If you select a term for which testing is not marked complete, district and student growth summary

reports are not included in district level report orders.

If you prefer the report to include goal range descriptors of Hi, Av, or Lo instead of the goal Rasch unIT (RIT)

ranges, uncheck the box in step 3 for

Display Goal RIT Ranges Instead of Default Descriptors

. The goal RIT ranges

may help you identify the curriculum areas the student is ready for by cross-referencing the goal RIT range with

NWEA’s DesCartes documentation.

You can select optional grouping of

Gender

Ethnicity

, or

Special Programs

. If you submitted an SPF, you will

receive summary reports disaggregated by that data by selecting the special programs grouping. An SPF is not

necessary for grouping by gender or ethnicity. Selecting one of the groupings adds sub-groups with their own

summary section to the report. You can use the summary section to compare the overall performance of one group

to that of another. For example, you can compare the performance of females and males.

Select the check box next to

Small Group Display

to see summary data for groups of less than 10. It is important

to be aware that summaries from such small data sets are not statistically reliable and should not be used to make

curriculum decisions for the student group.

If you would like email notification to be sent to you and/or to additional individuals when your reports are ready,

enter those email addresses separated by semicolons in the

Email Addresses

text box.

Select the report or reports that you would like to receive.



You can select multiple reports by holding down the

Ctrl

key while clicking on the report names you would like

to order.



If you select no reports from the list the system will prepare for you the Grade Report by Alpha and the Data

Text file.

Coordinator Reports



If you select one or more reports from the list you will receive those selected reports and the Data Text file.



If you select one of the Student Growth Summary reports the

Student Growth Summary Report Choices

will

display allowing you to select the comparison period that will be used when the report is generated. These

reports are only generated when the comparison period selected includes two terms in which testing is declared

complete.



If you select the Achievement Status and Growth (ASG) Class Report the

ASG Class Report Choices

will

display with options to receive the Target Growth Report or the Growth Report for the selected comparison

period.

Click the

Submit Order

button to order your reports. A printable confirmation page appears. This page shows a

report order number, the date and time you ordered the reports, and the choices you made for the report order.

Once you close the confirmation page, you can submit another order using different choices for the term and optional

grouping, and so on. The report sets are produced sequentially and you are able to retrieve them separately as they are

produced. You may order reports as many times and as many different ways as you like at no charge.

During times of heavy report production, it may take up to 72 hours to produce your reports. If you selected the option

to be notified by email, you will receive an email notification when your reports are ready to download. You can also

check your order status by clicking on

Retrieve Reports

Provides a list of the report orders you have placed, along with their statuses. When a report order’s

Order Status

indicates

READY

, click on the

READY

link to download a zip file containing your reports. Once you unzip the file, use

Crystal Reports Viewer to view the reports. Directions for downloading Crystal Reports Viewer are provided at the end of

this section.

Retrieve Files

Occasionally, NWEA will need to send files to a district. The district may be requested to retrieve those files using

this link.

Enter the tracking number that was given to you by NWEA Technical Support in the box provided and click

Get

File List

. The file(s) available for download will appear in the Local File box.

Select the file(s) you would like to download. You can select more than one file by holding down the

Ctrl

key while

clicking on the file names you would like to download.

Browse to the location where you would like the downloaded files to be saved in the

Browse for Folder

dialog box

and click

. Once the files are downloaded, you will see the message “Download completed successfully” on the

screen.

Coordinator Reports

Change Password

Gives you the ability to change the password associated with the User Name with which you logged on. MAP

Coordinators are able to change their own. To change the password:

Type into the textboxes your old password and new password.

When you click

Submit

your changes are saved and must be used the next time you log on.

Online Reports

Logins and Teacher Reports

Provides access to teacher User Names and Passwords as well as teacher reports for your schools. The list of teachers is

derived from your district’s CRF. Once test results are available, you can access a teacher’s current teacher report(s) by

clicking on his/her name.

Select the district or school name from the drop-down list.

Select the

term

and click to add a checkmark if you want to see teacher passwords, click

Get Logins



All school administrator and teacher logins for the selected institution will display.

In the list that displays, you can access teacher reports for that term by clicking on the

teacher name

on the left.

These reports are for one season’s data only. All student data are listed in rank (score) order for ease of use. The reports

are saved in .pdf format, which requires Adobe Reader. If you don’t have Adobe Reader, a link to the free download is

provided at the bottom of the left side of the Reports Site.

Class Rosters

Lists all students in each class for the entire district or a specific school and provides access to the Online Student Progress

Report.

Click

Class Rosters

from the left-hand navigation menu.

Select the

school

and

term

for which you would like to see the roster listed. Click

Submit

Click on a

class name

to display the list of students associated with that class.

Select the period for which you would like growth to be calculated on your Online Student Progress reports. Note

that if students do not have certain points of data available, no growth is calculated. You can always come back to

this page and change the period designation for the growth calculation.

Select the type of report you wish to generate – text, graph, or both.

Choose the additional lines that you want to appear on the graph report. Note that the default selection displays

both the district average and the norm group average.

Coordinator Reports

Click on a

student’s ID number

to access all of their historical data. This data shows you any point at which the

student was enrolled in the data file and any test they have taken, including any intake or interim testing, and all test

event data accumulated for that particular student.

Click on a

student’s name

to access a copy of the Online Student Progress Report for that particular student. All

reportable test events for the term are displayed. No intake or interim testing points appear on this report.

Click on a

class name

to access an Adobe Reader file with all students’ Online Student Progress Reports at once. A

list of students will appear on the left of the page. Use this list to access individual student reports one at a time. This

also allows you to print all of your class’progress reports once.

Students Not Tested

Lists students who have not been tested and students who have an invalid test at that point in time. It will also list

students as not tested who have had a test terminated without option to resume. When one or more students in a given

subject have tested, a link will be associated with the number of students. Follow the drill-down links to access the report

at the grade level by subject, and you will see lists of students’ names. The reasons for invalidations are listed under the

Status column.

Students Not Rostered

Lists the number of students who have taken a test but are not in the chosen term’s current roster at the school where the

test was taken. Follow the drill-down links to access a list of student names and IDs. These students will need to be re-

rostered by submitting a realignment CRF.

Students Unassigned

Lists the number of students who have been tested but are in an unspecified class with an unassigned teacher. Follow the

drill-down links to access a list of student names and IDs. These students will need to be assigned to a class using

the TAA.

Instructional Resources - Class By RIT (optional)

Two classroom reports are included in this link: Class Breakdown by RIT and Class Breakdown by Goal. These reports

provide at-a-glance information about classroom academic diversity by subject and by goal strand.

Use the list of options on the left of the web page and click on the

Class By RIT

link.

Select the school, term, teacher, and class and click

Submit

The Class Breakdown by RIT report displays.

Click on a subject name (e.g., Mathematics) to drill-down to the Class Breakdown by Goal for that subject.

Click on the student’s name to retrieve a .pdf file containing the DesCartes skills that corresponds to the goal RIT

range for the associated goal. The first page contains header information. The second page contains the DesCartes

information.

Coordinator Reports

Click on the

goal name

to retrieve a .pdf file that contains the DesCartes pages for each RIT range for that goal.

Click on the

<all students in cell>

link to retrieve a .pdf file listing all the students within the cell and

corresponding DesCartes pages for that RIT range and goal.

Class By Subject

Provides a view of the academic performance of a given class in a specific subject for a selected term and school. The user

can disaggregate the report data by ethnicity or gender with the option to display summary data for small groups.

Grade By Subject

Provides a view of the academic performance of a selected grade in a specific subject for a selected term and school. As

in the Class by Subject report, the user can disaggregate the report data by ethnicity or gender with the option to display

summary data for small groups.

Data-tools

DesCartes: A Continuum of Learning

DesCartes translates MAP scores into the skills and concepts students may be ready to learn. The skills and concepts in

DesCartes match the organization of the MAP goal reporting areas. Educators using DesCartes can develop appropriately

challenging activities for students and use it as a common framework for organizing resources, collaborating, and goal-

setting. The Essentials section is an overview including Teacher’s Tips and an Annotated Page providing direction on how

to interpret the contents. The Appendices section includes Vocabulary, Signs and Symbols, and Research Concepts.

To use DesCartes:

Select the subject in the left column.

Select the goal area in the middle column.

Select the RIT range in the right column.

A new browser window will open with Adobe Reader and the requested page will display.

To Download Your End-of-Term Reports

From the menu on the left of the web page, select

Retrieve Reports

Click on the

READY

link for the report order that you wish to download.

Select

Save

and specify the location where you want the file to be saved.

Coordinator Reports

After the file is saved, extract the zip file to a folder on your computer.

Open the folder and select one of the files with the blue icon to the left of the file name (this is the Crystal Reports

Viewer icon). The file name will have the .exe extension. Depending on your report order the zip file will contain the

Data Text file plus one or more of these reports:

ASG_ClassReport

— Depending on the comparison period selected the Achievement Status and Growth

Class Report provides each student’s growth for fall-to-spring, fall-to-fall, or spring-to-spring; or it shows for

the current term the target growth in a future term for each student. Growth targets are derived from the latest

NWEA RIT Scale Norms.

ClassReportALPHA

— Class reports feature one group for each class, sorted by the students’ last names. The

Class Report by Alpha provides historical test information for each student rostered for the term.

ClassReportRIT

— Class reports feature one group for each class, sorted by the students’ RIT scores.

GradeReportALPHA

— Grade reports feature one group for each grade, sorted by the students’ last names.

Each report includes data for a single term only.

GradeReportRIT

— Grade reports feature one group for each grade, sorted by the students’ RIT scores. Each

report includes data for a single term only.

DistrictSummarybyGrade

— District Summary by Grade report displays average scores for each grade in each

subject in the district. Summary information for each goal area is included in these reports. This report is only

included if the district’s testing window has been declared complete.

DistrictSummarybyInstitution

— District Summary by School report displays average scores for each subject and

grade in each school in the district. Summary information for each goal area is included in these reports.This

report is only included if the district’s testing window has been declared complete.

IndividualStudentProgress

— Individual Student Progress report, also known as the Parent Report, features

one report for every student. Current and past scores in each subject are displayed.

StudentGrowthSummary

— Student Growth Summary report summarizes by subject and grade the fall-to-

spring, spring-to-spring, or fall-to-fall growth of all students by school. It is available only when reports are

ordered for spring or fall and is included in the report suite after testing has been declared complete.

StudentGrowthDistrictSummary

— Student Growth District Summary report aggregates all schools’ fall-to-

spring, spring-to-spring, or fall-to-fall growth statistics by subject and grade. It is available only when district

reports are ordered for spring or fall, after testing has been declared complete.

When you select a report, a window appears. Click the button

Window Styles

. Check all of the available options.

Click

Print

to display the reports on your screen. You can use the

Print Setup

button at the top to specify landscape

or portrait page layout. All reports need to be printed in landscape format, except the Individual Student Progress

Report, which is printed in portrait format.

Coordinator Reports

Use the drill-down buttons (the + and – buttons) on the left to select the level of the report to print (class, teacher,

student, etc.).

By clicking on one of the groups, a new tab appears at the top. The tab that is selected is the report that will print

when you press the print button on the toolbar.

On-screen Buttons (for end-of-term reports only, viewed with Crystal Reports Viewer)

Close button - activated when more than one

Print report - must be used to print

Page being viewed

Go to next page

Printer setup - must be turned on in the

“Window Styles” window, allows you to select

landscape option for printing

Toggle group tree – allows you to open or

close the tree on the left side of the screen

Go to first page

Printing Reports

Be sure to allow adequate uninterrupted printing time when preparing to print reports. Printing time varies depending

on the speed of your printer and the size of your reports.

Exporting Data

Crystal Reports Viewer offers an export feature. This option will export your formatted reports to Microsoft

Excel.

Additionally, a Data Text file is included in your end-of-term reports, which will include your full set of data for the

testing term. This file can be opened with Excel in order to manipulate your data.

Programs Needed to View Reports

A number of programs are needed to access reports. Each is described here.

WinZip®

You use WinZip to unzip your end-of-term reports package. Follow these steps to determine if you have WinZip installed

on your computer, and if not, to install it.

Coordinator Reports

Check to see if you have WinZip installed on your computer by clicking on

Start

, then

Programs

. Look for the

program WinZip in the list of programs that displays. If you do not see WinZip, follow the next steps listed here to

download an evaluation version of WinZip.

Go to

http://www.winzip.com/ddchomea.htm

Select the correct version and click the link to download.

To install on your computer, double-click the

setup.exe

file.

Crystal Reports Viewer

You use the Crystal Reports Viewer to view your end-of-term reports. Follow these steps to install the Crystal Reports

Viewer.

Go to

https://reports.nwea.org

Click on the

Crystal Reports Viewer

link in the left column under Resources.

Select

Save this program to disk

and choose a location on your computer.

Unzip the

CRWRT.zip

file.

To install on your computer, double-click the

setup.exe

file.

Adobe Reader

You use Adobe Reader to view online reports and DesCartes. Follow these steps to determine if you have Adobe Reader

installed on your computer and if not, to install it.

Click on

Start

, then

Programs

. Look for Adobe Reader or Adobe Acrobat in the list of programs that displays. If

you do not see either, follow the next steps.

Go to

http://www.adobe.com

Find the

Get Adobe Reader

link.

Follow the instructions on the page.

Coordinator Reports

Some important things to know before you begin:



The Reports Site can only be accessed using Microsoft® Internet Explorer 5.01 or higher. Northwest Evaluation

Association (NWEA) does not provide support for browser software.



Access the Reports Site at

https://reports.nwea.org



You must have an assigned User Name and Password from your MAP Coordinator to access your data on the

Reports Site.



All teachers entered in the class roster file (CRF), the student data file sent to NWEA, are automatically assigned

a User Name and Password for accessing the Reports Site. MAP Coordinators and School Administrators are

able to access and distribute teacher logins.



Your MAP Coordinator can create an account and login for each school administrator that allows access to the

Reports Site as a School Administrator type login. Contact him/her for your User Name and initial Password.



School Administrator login accounts have access to all teacher logins and can create proctor logins for his/her

building using the Test Administration Application (TAA). Information on how to use TAA to set up and administer

these logins can be found in the section

Using the Test Administration Application



District and summary data will be not available on reports until testing is declared complete for your entire district.



You must have the free Adobe

Reader

installed on your computer to view online reports and DesCartes: A

Continuum of Learning. Download and installation instructions are provided at the end of this section if you do not

have this software.

Actions

After you log on to the Reports Site, the menu to the left lists a number of links that you click on to perform various

tasks. These links are briefly described below.

Upload Files

Occasionally, NWEA may request a district to send files other than a CRF, special programs file (SPF), or student master

file (SMF) to the NWEA server. This request can be executed through this link. You can provide a message of up to 3,000

characters identifying the NWEA staff member who is expecting the files, the case number assigned to your issue, and/or

any other information that would be helpful in ensuring that your files are retrieved by the appropriate NWEA staff

member. Some things to keep in mind as you prepare to send files:



Requires a PC and the browser must have the Active X plug-in installed and enabled.



The files can be zip files.



All files uploaded at one time can have a maximum combined size of 100 MB.

School Administrator Reports

Test Term Progress

Monitors testing progress in your district and schools. Also changes the start and end dates of testing. To declare testing

complete in your school, follow these instructions:



Select a term and status (all, complete, or incomplete) for which to display testing information and click

Submit



To change your testing window, click on the

start

end

date and specify a new date.



To notify NWEA that testing is complete for a school, click on the school’s

Mark Complete

link.

Order Reports

You may order end-of-term reports any time during the testing process; however, growth reports will not be available

until the day after testing is declared complete. You can order end-of-term reports for a school before the entire district

has completed testing. You will need Crystal Reports Viewer to view the reports. (See instructions for downloading at the

end of this section.)

To order reports for your school, follow the steps on the order page, as summarized below.

Select the

term

. If you select a term for which testing is not marked complete, the student growth summary report is

not included in district level report orders.

If you’d prefer the report include goal range descriptors of Hi, Av, or Lo instead of the goal Rasch unIT (RIT)

ranges, uncheck the box in step 3 for

Display Goal RIT Ranges Instead of Default Descriptors

. The goal RIT

ranges may help you identify the curriculum areas the student is ready for by cross-referencing the goal RIT range

with NWEA’s DesCartes for documentation.

You can select optional grouping of

Gender, Ethnicity

, or

Special Programs

. If you submitted an SPF, you will

receive the Student Growth Summary Report disaggregated by that data by selecting the special programs grouping.

An SPF is not necessary for grouping by gender or ethnicity. Selecting one of the groupings adds sub-groups with

their own summary section to the report. You can use the summary section to compare the overall performance of

one group to that of another. For example, you can compare the performance of females and males.

Select the check box next to

Small Group Display

to see summary data for groups of less than 10. It is important

to be aware that summaries from such small data sets are not statistically reliable and should not be used to make

curriculum decisions for the student group.

If you would like email notification to be sent to you and to additional individuals when your reports are ready,

enter those email addresses separated by semicolons in the

Email Addresses

text box.

Select the report or reports that you would like to receive.



You can select multiple reports by holding down the

Ctrl

key while clicking on the report names you would like

to order.

School Administrator Reports



If you select no reports from the list the system will prepare for you the Grade Report by Alpha and the Data

Text file.



If you select one or more reports from the list you will receive those selected reports and the Data Text file.



If you select one of the Student Growth Summary reports the

Student Growth Summary Report Choices

will

display allowing you to select the comparison period that will be used when the report is generated. These

reports are only generated when the comparison period selected includes two terms in which testing is declared

complete.



If you select the Achievement Status and Growth (ASG) Class Report the

ASG Class Report Choices

will

display with options to receive the Target Growth Report or the Growth Report for the selected comparison

period.

Click

Submit Order

to order your reports. A printable confirmation page appears. This page shows a report order

number, the date and time you ordered the reports, and the choices you made for the report order.

Once you close the confirmation page, you can submit another order using different choices for the term and optional

grouping. The report sets are produced sequentially and you are able to retrieve them separately as they are produced.

You may order reports as many times and as many different ways as you like at no charge.

During times of heavy report production, it may take up to 72 hours to produce your reports. If you selected the option

to be notified by email, you will receive an email notification when your reports are ready to download. You can also

check your order status by clicking on

Retrieve Reports

Provides a list of the report orders you have placed, along with their statuses. When a report order’s

Order Status

indicates

READY

, click on the

READY

link to download a zip file containing your report. Once you unzip the file, you use

Crystal Reports Viewer to view the reports. Directions for downloading Crystal Reports Viewer are provided at the end of

this section.

Retrieve Files

Occasionally, NWEA will need to send files to a school. The school may be requested to retrieve those files through this

link.

Enter the tracking number that was given to you by NWEA Technical Support in the box provided and click

Get

File List.

The file(s) available for download will appear in the Local File box.

Select the file(s) you would like to download. You can select more than one file by holding down the

Ctrl

key while

clicking on the file names you would like to download.

Browse to the location where you would like the downloaded files to be saved in the

Browse for Folder

dialog box

and click

. Once the files are downloaded, you will see the message “Download completed successfully” on the

screen.

Change Password

Gives you the ability to change the password associated with your User Name. Your MAP Coordinator will see any

changes you make to your password.

Type into the textboxes your old password and new password.

When you click

Submit

your changes are saved and must be used the next time you log on.

If you click

Cancel

your changes will not be applied and the page will refresh with the textboxes emptied.

Online Reports

Logins and Teacher Reports

Provides access to teacher User Names and Passwords as well as teacher reports for your school. The list of teachers is

derived from your district’s CRF. Once test results are available, you can access a teacher’s current teacher report(s) by

clicking on his/her name.

Select the

term

and click to add a checkmark if you want to see teacher passwords, click

Get Teacher List

In the list that displays, you can access teacher reports for that term by clicking on the

teacher name

on the left.

These reports are for one season’s data only. All student data are listed in rank (score) order for ease of use. The reports

are saved in .pdf format, which requires Adobe Reader. If you don’t have Adobe Reader, a link to the free download is

provided at the bottom of the left side of the Reports Site.

Class Rosters

Lists all students in each class for the entire district or a specific school and provides access to the Online Student

Progress Report.

Click

Class Rosters

from the left-hand navigation menu.

Select the

term

for which you would like to see the roster listed. Click

Submit

Click on a

class name

to display the list of students associated with that class.

Select the period for which you would like growth to be calculated on your Online Student Progress reports. Note

that if students do not have certain points of data available, no growth is calculated. You can always come back to

this page and change the period designation for the growth calculation.

Select the type of report you wish to generate – text, graph, or both.

Choose the additional lines that you want to appear on the graph report. Note that the default selection displays

both the district average and the norm group average.

Click on a

student’s ID number

to access all of their historical data. This data shows you any point at which the

student was enrolled in the data file and any test they have taken, including any intake or interim testing, and all test

event data accumulated for that particular student.

School Administrator Reports

Click on a

student’s name

to access a copy of the Online Student Progress Report for that particular student. All

reportable test events from the term are displayed. No intake or interim testing points appear on this report.

Click on a

class name

to access an Adobe Reader file with all students’ Online Student Progress Reports at once. A

list of students will appear on the left of the page. Use this list to access individual student reports one at a time. This

also allows you to print all of your class’progress reports once.

Students Not Tested

Lists students who have not been tested and students who have an invalid test at that point in time. It will also list

students as not tested who have had a test terminated without intent to resume. When one or more students in a given

subject have tested, a link will be associated with the number of students. Follow the drill-down links to access the report

at the grade level by subject, and you will see lists of students’ names.

Students Not Rostered

Lists the number of students who have taken a test but are not in the chosen term’s current roster at the school where the

test was taken. Follow the drill-down links to access a list of student names and IDs. These students will need to be re-

rostered by submitting a realignment CRF.

Students Unassigned

Lists the number of students who have been tested but are in an unspecified class with an unassigned teacher. Follow the

drill-down links to access a list of student names and IDs. These students will need to be assigned to a class using the TAA.

Instructional Resources - Class By RIT (optional)

Two classroom reports are included in this link: Class Breakdown by RIT and Class Breakdown by Goal. These reports

provide at-a-glance information about classroom academic diversity by subject and by goal strand.

Use the list of options on the left of the web page and click on the

Class By RIT

link.

Select the term and class and click

Submit

The Class Breakdown by RIT report displays.

Click on a subject name (e.g., Mathematics) to drill-down to the Class Breakdown by Goal for that subject.

Click on the student’s name to retrieve a .pdf file containing the DesCartes skills that corresponds to the goal RIT

range for the associated goal. The first page contains header information. The second page contains the DesCartes

information.

Click on the

goal name

to retrieve a .pdf file that contains the DesCartes pages for each RIT range for that goal.

Click on the

<all students in cell>

link to retrieve a .pdf file listing all the students within the cell and corresponding

DesCartes pages for that RIT range and goal.

School Administrator Reports

Class By Subject

Provides a view of the academic performance of a given class in a specific subject for a selected term. The user can

disaggregate the report data by ethnicity or gender with the option to display summary data for small groups.

Grade By Subject

Provides a view of the academic performance of a selected grade in a specific subject for a selected term. As in the Class

by Subject report, the user can disaggregate the report data by ethnicity or gender with the option to display summary

data for small groups.

Data-tools

DesCartes: A Continuum of Learning

DesCartes translates MAP test scores into the skills and concepts students may be ready to learn. The skills and

concepts in DesCartes match the organization of the MAP goal reporting areas. Educators using DesCartes can

develop appropriately challenging activities for students and use it as a common framework for organizing resources,

collaborating, and goal-setting. The Essentials section is an overview including Teacher’s Tips and an Annotated Page

providing direction on how to interpret the contents. The Appendices section includes Vocabulary, Signs and Symbols,

and Research Concepts.

To use DesCartes:

Select the subject in the left column.

Select the goal area in the middle column.

Select the RIT range in the right column.

A new browser window will open with Adobe Reader and the requested page will display.

To Download Your End-of-Term Reports

From the menu on the left of the web page, select

Retrieve Reports

Click on the

READY

link for the report order that you wish to download.

Select

Save

and specify the location where you want the file to be saved.

After the file is saved, extract the zip file to a folder on your computer.

Open the folder and select one of the files with the blue icon to the left of the file name (this is the Crystal Reports

Viewer icon). The file name will have the .exe extension. Depending on your report order the zip file will contain the

Data Text file plus one or more of these reports:

ASG_ClassReport

— Depending on the comparison period selected the Achievement Status and Growth

Class Report provides each student’s growth for fall-to-spring, fall-to-fall, or spring-to-spring; or it shows for

the current term the target growth in a future term for each student. Growth targets are derived from the latest

NWEA RIT Scale Norms.

School Administrator Reports

ClassReportALPHA

— Class reports feature one group for each class, sorted by the students’ last names. The

Class Report by Alpha provides historical test information for each student rostered for the term.

ClassReportRIT

— Class reports feature one group for each class, sorted by the students’ RIT scores.

GradeReportALPHA

— Grade reports feature one group for each grade, sorted by the students’ last names.

Each report includes data for a single term only.

GradeReportRIT

— Grade reports feature one group for each grade, sorted by the students’ RIT scores. Each

report includes data for a single term only.

IndividualStudentProgress

— Individual Student Progress report, also known as the Parent Report, features one

report for every student. Current and past scores in each subject are displayed.

StudentGrowthSummary

— Student Growth Summary report summarizes by subject and grade the fall-to-

spring, spring-to-spring, or fall-to-fall growth of all students by school. It is available only when reports are

ordered for spring or fall and is included in the report suite after testing has been declared complete.

When you select a report, a window appears. Click

Window Styles

. Check all the available options.

Click

Print

to display the reports on your screen. You can use

Print Setup

at the top to specify landscape or portrait

page layout. All reports need to be printed in landscape format, except the Individual Student Progress Report,

which is printed in portrait format.

Use the drill-down buttons (the + and – buttons) on the left to select the level of the report to print (class, teacher,

student, etc.).

By clicking on one of the groups, a new tab appears at the top. The tab that is selected is the report that will print

when you press the print button on the toolbar.

On-screen Buttons (for end-of-term reports only, viewed with Crystal Reports Viewer)

Close button - activated when more than one

Print report - must be used to print

Page being viewed

Go to next page

Printer setup - must be turned on in the

“Window Styles” window, allows you to select

landscape option for printing

Toggle group tree – allows you to open or

close the tree on the left side of the screen

Go to first page

School Administrator Reports

Printing Reports

Be sure to allow adequate uninterrupted printing time when preparing to print reports. Printing time varies depending

on the speed of your printer and the size of your reports.

Exporting Data

Crystal Reports Viewer offers an export feature. This option will export your formatted reports to Microsoft

Excel.

Additionally, a Data Text file is included in your end-of-term reports, which will include your full set of data for the

testing term. This file can be opened with Excel in order to manipulate your data.

Programs Needed to View Reports

A number of programs are needed to access reports. Each is described here.

WinZip®

You use WinZip to unzip your end-of-term reports package. Follow these steps to determine if you have WinZip installed

on your computer, and if not, to install it.

Check to see if you have WinZip installed on your computer by clicking on

Start

, then

Programs

. Look for the

program WinZip in the list of programs that displays. If you do not see WinZip, follow the next steps listed here to

download an evaluation version of WinZip.

Go to

http://www.winzip.com/ddchomea.htm

Select the correct version and click the link to download.

To install on your computer, double-click the

setup.exe

file.

Crystal Reports Viewer

You use the Crystal Reports Viewer to view your end-

of-term reports. Follow these steps to install the Crystal

Reports Viewer.

Go to

https://reports.nwea.org

Click on the

Crystal Reports Viewer

link in the left

column under Resources.

Select

Save this program to disk

and choose a

location on your computer.

Unzip the

CRWRT.zip

file.

To install on your computer, double-click the

setup.exe

file.

Adobe Reader

You use Adobe Reader to view online reports and

DesCartes. Follow these steps to determine if you have

Adobe Reader installed on your computer, and if not, to

Start

Programs

Reader or Adobe Acrobat in the list of programs

that displays. If you do not see either, follow the next

steps.

Go to

http://www.adobe.com

Find the

Get Adobe Reader

link.

Follow the instructions on the page.

School Administrator Reports

Northwest Evaluation Association

503-624-1951

www.nwea.org

Revised

/200

© 200

Northwest Evaluation Association