Attendance User Guide
PowerSchool
Student Information System
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
2
Document Properties
Copyright
© 2004 Apple Computer, Inc. All rights reserved. This document is the property
of Apple Computer, Inc. and is for reference only. It is not to be reproduced or
distributed in any way without the express written consent of Apple Computer,
Inc. Other brands and names are the property of their respective owners.
Owner
Technical Communication and Documentation
Last Updated
9/2/2004
Version
4.0
Please send comments, suggestions, or requests for this document to manuals@powerschool.com
.
Your feedback is appreciated.
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
3
Contents
Introduction ...................................................................................................................................................................... 6
Legend ............................................................................................................................................................................................ 7
Audience................................................................................................................................................................................ 7
Attendance Overview.................................................................................................................................................... 8
Attendance Modes................................................................................................................................................... 8
Attendance Conversion .......................................................................................................................................10
Attendance Setup...................................................................................................................................................10
Taking Attendance .................................................................................................................................................10
Attendance Data Migration Tool.............................................................................................................................11
How to Access the Attendance Data Migration Tool...........................................................................11
How to Run the Attendance Data Migration Tool.................................................................................12
Attendance Administration.......................................................................................................................................23
Attendance Code Categories ....................................................................................................................................23
How to Access the Attendance Code Categories Page ......................................................................23
How to Add an Attendance Code Category .............................................................................................24
How to Edit an Attendance Code Category..............................................................................................26
How to Delete an Attendance Code Category........................................................................................27
How to Sort Attendance Code Categories.................................................................................................28
Attendance Codes ..........................................................................................................................................................29
How to Access the Attendance Code Page...............................................................................................29
How to Add an Attendance Code..................................................................................................................31
How to Edit an Attendance Code...................................................................................................................34
How to Delete an Attendance Code.............................................................................................................37
How to Sort Attendance Codes.......................................................................................................................39
Full-Time Equivalencies................................................................................................................................................40
How to Access the Full-Time Equivalencies Page..................................................................................41
How to Add an FTE Code....................................................................................................................................41
How to Edit an FTE Code ....................................................................................................................................43
How to Delete an FTE Code ..............................................................................................................................44
Attendance Preferences...............................................................................................................................................45
How to Specify General Attendance Preferences...................................................................................45
Section Attendance Settings.....................................................................................................................................48
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
4
How to Define Section Attendance Settings............................................................................................48
Attendance Conversions..............................................................................................................................................50
How to Access the Attendance Conversions Page................................................................................50
How to Add Attendance Conversions..........................................................................................................51
How to Edit Attendance Conversions...........................................................................................................52
How to Delete Attendance Conversions.....................................................................................................53
Attendance Conversion Items ..................................................................................................................................54
How to Define Period Items..............................................................................................................................54
How to Define Code Items.................................................................................................................................59
How to Define Time Items .................................................................................................................................64
Take Attendance............................................................................................................................................................69
Meeting Attendance......................................................................................................................................................69
How to Take Meeting Attendance for a Single Day/Period..............................................................69
How to Take Meeting Attendance for an Extended Day/Period....................................................72
How to Use the Attendance Scan/Change Function............................................................................74
Daily Attendance .............................................................................................................................................................75
How to Take Daily Attendance for an Individual Student .................................................................75
How to Take Daily Attendance for Multiple Days for an Individual Student ...........................78
Group Attendance ..........................................................................................................................................................79
How to Change Group Attendance...............................................................................................................80
Attendance Reports .....................................................................................................................................................82
Attendance Reports .......................................................................................................................................................82
How to Run the Absentee Report ..................................................................................................................82
How to Run the Consecutive Absences Report.......................................................................................84
How to Run the Monthly Student Attendance Report........................................................................86
How to Run the PowerGrade Attendance Report..................................................................................88
How to Run the Weekly Attendance Summary Report.......................................................................89
How to Run the Period Attendance Verification Report.....................................................................90
Attendance Count and Audit Reports..................................................................................................................91
How to Run the Attendance Count Report...............................................................................................92
How to Run the Class Attendance Audit Report ....................................................................................94
How to Run the Cumulative Attendance Summary Report..............................................................95
How to Run the Student Attendance Audit Report..............................................................................98
How to Run the Year-to-Date Attendance Summary Report........................................................ 101
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
5
Membership Reports .................................................................................................................................................. 103
How to Run the ADM/ADA by Date Report ........................................................................................... 103
How to Run the ADM/ADA by Minute Report...................................................................................... 106
How to Run the ADM/ADA by Student Report .................................................................................... 108
How to Run the Aggregate Membership Audit Report................................................................... 111
Enrollment Reports...................................................................................................................................................... 112
How to Run the Class Size Reduction Report........................................................................................ 113
How to Run the Enrollment by Grade Report....................................................................................... 114
How to Run the Enrollment by Section Report.................................................................................... 114
How to Run the Enrollment Summary by Date Report.................................................................... 117
How to Run the Vocational Courses Aggregate Membership Report...................................... 118
How to Run the School Enrollment Audit Report............................................................................... 119
How to Run the Section Enrollment Audit Report ............................................................................. 119
Advanced Search and Select.................................................................................................................................. 119
How to Search for Students by Activities................................................................................................ 120
How to Search for Students by Daily Attendance............................................................................... 121
How to Search for Students by GPA .......................................................................................................... 123
How to Search for Students by Grades/Attendance.......................................................................... 126
How to Search for Students by Perfect Attendance.......................................................................... 129
How to Search for Students by Perfect Attendance (Daily)........................................................... 131
How to Search for Students by Lunch Status........................................................................................ 133
How to Search for Students by Fees/Transactions ............................................................................. 134
How to Use Comparators................................................................................................................................. 135
Save Stored Selection................................................................................................................................................. 137
Search by Daily Attendance.................................................................................................................................... 137
Search by GPA................................................................................................................................................................ 137
Search by Grades/Attendance ............................................................................................................................... 137
Search by Perfect Attendance ............................................................................................................................... 137
Select Students by Hand .......................................................................................................................................... 137
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
6
Introduction
Use PowerSchool Help to learn the PowerSchool Student Information System (SIS) and to serve as a
reference for your daily work. However, before you can begin using PowerSchool, the PowerSchool
administrator at your school must set up the system and import the data from your previous
system. Once those steps are complete, you can start using PowerSchool. Use PowerSchool Help to
assist you in navigating in PowerSchool.
PowerSchool Help is updated as PowerSchool is updated. Not all versions of PowerSchool Help are
available in a printable guide. For the most up-to-date information, click Help on any page in
PowerSchool.
There are user guides available that include the same information as PowerSchool Help for each
major release of PowerSchool. These user guides include instructions for certain user roles, though
these roles will vary depending on your school or district's circumstances. For the most recent
version of the printable guides, visit the PowerSchool Customer Support web site at
https://www.powerschool.com/support/documentation/userguides/
. This URL is case-
sensitive.
Note: You need a username and password to view anything on the PowerSchool Customer Support
web site. Contact your PowerSchool administrator for access.
You are encouraged to read each section of the help that pertains to you. While the introductory
sections build a foundation of knowledge that you will use every time you log on to PowerSchool,
the remaining sections are independent of each other and can be read in any order. However, if
you have never used PowerSchool before, it will be most helpful if you start with the section
“
Introduction to PowerSchool
.” Whenever you read this guide, keep the following points in
mind:
•
The actions you can perform in PowerSchool depend on your job responsibilities and
subsequently on your level of access to PowerSchool. Some users only have viewing rights
to some pages. Others can view or edit any page. Still other users can view or edit any page,
and create new ones as well. Finally, some pages are view-only for everyone. This guide
outlines viewing, editing, and creating options for most pages. Depending on your needs
and your level of access, only certain options will be applicable and available to you. If you
find that your work requires a greater level of access, contact the system administrator at
your school.
•
Almost all of the activities described in this guide begin by selecting the appropriate
student or group; thus, it is imperative that you understand how to search for and select a
student. For detailed instructions on how to do this, refer to the section “
Search and
Select
.”
•
The school and student records used in this guide differ from those displayed on your page
as you work. You will work with real data based on student records at your school. The
graphics in this guide are only examples.
•
In PowerSchool, different pages provide some of the same information because you view
the same data from a different place each time. If you add, change, or delete data on one
page, it will be added, changed, or deleted on other pages that contain the same field(s) of
data.
Attendance User Guide
Introduction
© 2004 Apple Computer, Inc. All rights reserved.
7
•
The reporting features described in this guide are some of the most important you will use
in the system. A PowerSchool report is a statement of student or staff records that is
produced for viewing or printing and can include information text in addition to the report
listings. PowerSchool reports include report cards, lists of class schedules, lunch balance
sheets, mailing labels, lists of current staff members, and attendance records.
•
Use PowerSchool to create numerous types of reports that pull selected data quickly and
easily. Select from a list of pre-configured reports that have preset parameters or create a
custom report to include parameters needed for a specific task. You should read the
sections “
Custom Reports
” and “
Pre-Configured Reports
” before creating a report.
Legend
•
This guide uses the > symbol to move down a menu path. Thus, if instructed to "Click File >
New > Window", begin by clicking the File menu. Then, click New and Window. The option
noted after the > symbol will always be on the menu that results from your previous
selection.
•
It is easy to identify notes because they are indented and prefaced by the text Notes:.
Audience
This document is intended for school administrators, office staff, registrars, counselors, and
teachers.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
8
Attendance Overview
PowerSchool's attendance function makes it possible to track students' attendance in a number of
ways. Depending on your school's needs, you can track either daily attendance or section
attendance. Additionally, you can consolidate the multiple roll calls normally required when
multiple course sections meet at the same time. For more information on these topics, see the
sections "
Daily Attendance
," "
Meeting Attendance
," and "
Concurrent Attendance
,"
respectively.
Given the proper permissions, administrators, teachers, and substitute teachers can take attendance
using the following:
•
PowerSchool: There are several ways to take and change attendance in PowerSchool for a
student or group of students, either for one day or several days.
•
PowerGrade: Teachers can take attendance, even when they are working on a computer
that has PowerGrade but is not connected to their school's network. When they connect to
the network, PowerGrade sends attendance records to PowerSchool. Attendance secretaries
can always override information entered by a teacher Codes entered by the secretary
automatically appear in the PowerGrade files of the student's teachers. For more
information on PowerGrade, see the section "
The Basics
."
•
PowerSchool Teacher: Teachers can use PowerSchool Teacher's attendance function to take
attendance for their current classes. For more information, see the section "
Current
Classes Page
."
•
PowerSchool Substitute: Substitute teachers can use PowerSchool Substitute to take
attendance for their designated classes. For more information, see the section "
How to
Take Attendance in PowerSchool Substitute
."
A number of attendance-related reports are available. For more information, see the sections
"
Attendance Count and Audit Reports
" and "
Attendance Reports
."
Attendance Modes
There are three modes of taking attendance, by day, by meeting, or concurrently.
Daily Attendance
In PowerSchool, you can take attendance for one or more days. The Daily Attendance feature
calculates attendance by the minute or by attendance code.
Meeting Attendance
In PowerSchool Teacher and PowerGrade, you can take attendance by class meeting. A class
meeting is the span of time a class takes place within a given day.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
9
Concurrent Attendance
In PowerSchool Teacher, you can take attendance either by class meeting or by concurrently
meeting sections. A class meeting is the span of time a class takes place within a given day. If the
class spans multiple periods you may need to take attendance multiple times depending on your
schools policies. Taking attendance concurrently by meeting is helpful for teachers who instruct
several sections during one meeting, since all students for that meeting appear on one list,
regardless of their sections.
For example, assume a Biology section, BIO102, meets for periods 1 and 2, and the schedule
expression for this section is 1-2(A). The class' teaching assistant meets in the class at the same time,
though the assistant's section, TA100, differs from BIO102.
Section
BIO102
TA100
Schedule expression
1-2(A)
1-2(A)
Number of students
20
1
All the students in the classroom at that time have the same meeting (that is, they meet at the
same time and place, and have the same teacher). You can choose to either take attendance per
section or, to combine the sections' rosters for attendance purposes, take attendance by meeting
using either section. By opting to take attendance by meeting, all 21 students from both sections
appear on the attendance page.
Often, multi-section meetings are more complex situations than in the given example. For example,
if two teaching assistant sections each span half of the BIO102 section, it becomes important as to
which section you use to take attendance. In the following example, no more than 21 students
meet at a time since the two teaching assistant sections meet during different periods.
Section
BIO102
TA100
TA101
Schedule expression 1-2(A)
1(A)
2(A)
Number of students
20
1
1
In this example, the teacher can still take attendance by meeting. However, the teacher should look
up TA100 to take attendance for the first period and then TA101 to take attendance for the second
period since attendance can be taken only once per day per section, taking attendance for BIO102
in Period 2 will overwrite the attendance taken in Period 1. In this situation, taking attendance for
BIO102 in either period will not account for the attendance in both TA sections, but rather only one
TA section.
In all cases, it is best to use the most specific section when taking attendance by meeting. That is,
use sections that do not span more periods than any other sections in the same meeting.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
10
Attendance Conversion
The Attendance Data Migration is part of the PowerSchool 4.0 installation process, which migrates
your previous PowerSchool attendance codes, FTE, daily attendance, section attendance, and
attendance preferences into the new system. After installing PowerSchool 4.0, the Attendance Data
Migration tool automatically launches and builds preferences and moves data for one year.
You can also launch the Attendance Data Migration tool after you have initially installed
PowerSchool 4.0 and have run through the attendance data migration process to convert data for
subsequent years.
For more information, refer to System Notes for PowerSchool 4.0 available on the installation CD
you received or by download from the PowerSchool Customer Support web site at
www.powerschool.com/support/.
Attendance Setup
All attendance setup is performed at the school level under School Setup. All attendance-related
setup items are conveniently located under the Attendance category. In addition, you will also need
to setup up other school-related setup items that work in conjunction with attendance. The
following list outlines the recommended "Attendance" setup process:
•
Years and Terms
•
Days
•
Periods
•
Schedules, including Section Attendance Settings
•
Class Exclusions
•
Attendance Code Categories
•
Attendance Codes
•
FTE Codes
•
Attendance Preferences
•
Attendance Conversions
•
Bell Schedules
•
Calendar
•
Reporting Segments
Taking Attendance
There are three ways to mark or change an attendance record in PowerSchool:
•
Mark or change a single attendance instance.
•
Mark or change a student’s attendance records for blocks of time. This is particularly useful
when the student has been or will be out for an extended period.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
11
•
Mark or change a group of students’ attendance records for blocks of time. This is
particularly useful when a class goes on a field trip or for sporting events.
Use any or all of the methods described either to change a record from the past where a code has
already been entered or to enter new data for an unmarked date range, day, or period in the past
or future.
Attendance Data Migration Tool
To accommodate the considerable enhancements made to the underlying framework of
Attendance, conversion of your attendance data needs to be performed. In order to “automate” the
conversion, the Attendance Data Migration tool has been created. The Attendance Data Migration
tool performs five processes, including: Attendance Codes, Daily Attendance, Section Attendance,
FTE, and Attendance Preferences. Specifically, the following occurs:
•
Attendance codes currently in PowerSchool are school specific, but not year specific. A copy
is made in the new Attendance_Code table for each school that has a valid calendar for the
years converted.
•
Daily attendance records associated with valid school days are created in the attendance
table for years converted. Valid means the student was enrolled in school and school was in
session.
•
Valid attendance is created for valid CC records in the new attendance table. Valid means
the student was enrolled in school, school was in session, and the class met on that
particular day.
•
FTEs are created in each school based on values students have in the fultimeequiv field in
the student and re-enrollment records Those FTEs are then associated with the appropriate
students and re-enrollment records. If nothing exists for a student, an FTE of 1 is created
and associated.
•
Attendance preferences for each school are created for each year that is converted.
How to Access the Attendance Data Migration Tool
The Attendance Data Migration is part of the PowerSchool 4.0 installation process. After installing
PowerSchool 4.0, the Attendance Data Migration tool automatically launches. The tool only
migrates one year at a time. After running through the initial process and successfully migrating
one year, you will not be prompted on startup to run any other years you may have.
If you have multiple years that you want to migrate, you will have an opportunity to migrate those
other years after the first conversion process is done and the PowerSchool server is up and running.
For example, if you need to do attendance reporting on historical data, such as Senior Transcripts,
you need to migrate each of the years that you want to include in the report. In this case, you
would need to migrate the last three years of data in order to have up-to-date attendance
information for your 04-05 senior class.
The migration process can take a very long time to run, up to 20 hours or more, depending on how
fast your server is and how many attendance records need to be moved. Because of this you may
want to convert the 2004-2005 school year to get your server up and running. As time permits you
can convert past years. Keep in mind the conversion is very processor intensive and it will cause the
server to be slow; you will want to do it when there is very low server load.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
12
To launch the Attendance Data Migration tool after you have initially installed PowerSchool 4.0 and
have run through the attendance data migration process, go to the server and access PowerSchool.
From the menu bar, select Execute from the hidden menu. The Execute window appears. Enter
att_migrate and click OK.
How to Run the Attendance Data Migration Tool
1. Make a back up of your data file by copying it to a safe location.
2. Start PowerSchool 4.0 for the first time. The Authentication page appears.
3. Click Authenticate. The Request page appears.
4. Enter your PowerSchool administrator password. This is the portion of your admin login
following the semicolon. For example, if your login to PowerSchool is johnsmith;cantguess,
then you would enter cantguess.
5. Click OK. The system verifies that you have access to the PowerSchool server. If the
authentication is successful, the Authentication page refreshes and the Authenticate button
becomes grayed out, whereas the Continue button is enabled.
Note: At any time you want to stop the attendance data migration process, click Cancel. The
system prompts you to Quit or Start PowerSchool. If you want to perform the attendance
data migration process at another time, select Quit. However, if you want to correct errors
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
13
within the attendance data, click Start PowerSchool. If you select Start PowerSchool, keep in
mind that the data is not ready to be used in a production environment, as you have not
yet completed the attendance data migration process.
6. Click Continue to proceed. The Year Selection page appears displaying a list of all the years
in the data file.
7. Select the year for which you want to migrate attendance data by clicking the appropriate
term name.
The Attendance Data Migration tool only runs one year at a time. If you have multiple years
that you want to migrate, you will need to run each year through the process after the first
conversion process is done and the server is up and running.
Note: If you have the 2004-2005 school year created, it converts much faster than a past
year because little to no attendance has been taken for that year.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
14
8. Click Continue to proceed. The Attendance Data Verification page appears displaying a list
of the processes and the state they are in from the last time the Attendance Data Migration
tool was run for the selected year. If have gone through part of the attendance data
migration process before and clicked Cancel to stop the process, this list shows which
validations you have completed. If this is the first pass all verifications appear as Pending.
Note: To quit the attendance data migration process, click Cancel. To return to the previous
page, click Back.
9. Click Continue to proceed. A Confirm dialog box appears asking you whether or not you
want to run attendance data verification.
Note: To select a different year or to double-check the year you selected, click Back to return
to the Year Selection page (Step 7).
Attendance data verification checks for errors, such as multiple years for a school in one
year or no calendar associated with a school that has attendance that can hinder the
attendance data migration process and possibly cause it to crash.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
15
10. Click Run Verification to proceed. This only takes a few minutes. Once verification is
complete, the Attendance Data Verification page displays the status of each process
(pending, running, successful. or failed).
Note: To select a different year or to double-check the year you selected, click Cancel to
return to the Data Verification page then click back (Step 7).
11. Do one of the following:
•
If the page displays Verification successful, click Continue. The Data Segment Setup page
appears displaying a list with the path to the data file and any segments (Step 12).
•
To select a different year, click Back to return to the Year Selection page (Step 7).
•
If the page indicates that the verification was unsuccessful, you will need to determine the
data problems. To do so, click Cancel to stop the attendance data migration process. Select
Start PowerSchool and log in to the application.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
16
To assist in determining what the data problems are, review the log files, which are
found in your PowerSchool folder Powerschool40/data/log/migrate/verify/the folder
with a name of the date and time you ran the process/the year you validated/the name
of the process that failed. For example, if you started the migration tool at 2:03pm on
July 5th 2004 for the 2004-2005 school year and the sections verification failed, the path
would look like this:
HardDiskDrive/SomeFolder/PowerSchool40/data/log/migrate/verify/0705041403/2004-
2005/Att_MigrateVerifySections.html
Once you have made your corrections, begin the attendance data migration process
again (Step 1).
12. Click Data Segments in order to proceed. The Segments dialog box appears.
In addition to your data file, you need to create two more data segments. This is to help
ensure that you do not exceed the data file capacity during the course of the school year.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
17
The Continue button appears grayed-out preventing you from proceeding until you have
created the minimum number of data segments.
Note: While the Segments dialog box initially displays the same data file as the Data
Segment Setup page below it the Segments dialog box is a separate application not created
by PowerSchool and used to create new data segments. Therefore, you will need to follow
these directions very carefully.
13. Click Add to create a new data segment. The Save 4th Dimension window appears. You are
prompted to enter the name of the file you wish to save.
14. Enter the name of the file in the Save As field. You want this to be the same name as your
PowerSchool data file with an extension of d and the number of the data segment. This
should be as easy as removing .comp from the name presented to you. Do NOT click Save
just yet.
15. Locate the PowerSchool data file, which should be located at PowerSchool40/data/active/
Note: By default, Server is selected. This is the folder where your PowerSchool application is
located. However, this is NOT where you want to save your data segments. To maintain
system integrity, we strongly recommend you save your data segments in the same folder
as the data file, which is located at PowerSchool40/data/active/.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
18
16. Click Save. The new data segments appear in the Segments window.
17. Repeat Steps 13 through Step 16 to create the next segment.
18. After you have thee data segments, you need to set the Maximum size for each. Select one
of the data segments by clicking it. Note your selection appears highlighted.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
19
19. Enter 1782579 in the Maximum Size field.
20. Click Set.
21. Repeat Step 18 through Step 20 for each data segment including the original data file.
22. Click OK. The Data Segment Setup page appears displaying the newly created data
segments and the Continue button appears active.
23. Click Continue to proceed. The Attendance Migration Processes page appears.
Note: To quit the attendance data migration process, click Cancel. To return to the previous
page, click Back.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
20
24. Click Continue to proceed. A Confirm dialog box appears asking you whether or not you
want to run the attendance data migration.
Note: To quit the attendance data migration process, click Cancel. To return to the previous
page, click Back.
25. Click Run Migration. The Confirm dialog box disappears and the Attendance Data Migration
Processes page refreshes as the processes begin to run.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
21
You can gauge progress by the percent given for each process so that you will know
approximately how long it’s going to take to run. Large data files may take many hours (i.e.
20 or more) depending on how many attendance records you have, weather you used daily
attendance and how fast your server is. Errors may still be encountered. If errors are
encountered, A Confirm dialog box may appear stating that the migration generated an
error. These errors will need to be fixed. If you are not presented with a confirm box
proceed to Step 27.
Note: Click Cancel to return to the Migration Process page.
26. Do one of the following:
•
Click Run Migration to force the migration to continue. Doing so allows you to deal with the
errors at the end. This is the easiest thing to do but may leave you with uncovered errors to
deal with next time you run the migration tool.
Attendance User Guide
Attendance Overview
© 2004 Apple Computer, Inc. All rights reserved.
22
•
Pressing Start PowerSchool will stop the process migration process and start the
PowerSchool server allowing you to fix the error. Once you have made your corrections,
begin the attendance data migration process again (Step 1).
27. If the page indicates that the migration was unsuccessful, click Cancel to stop the
attendance data migration process. You may choose Start PowerSchool. This causes the
server to start normally and you will be able to log in.
To assist in determining what the data problems are, review the log files, which are found in
your PowerSchool folder Powerschool40/data/log/migrate/migrate/the folder with a name
of the date and time you ran the process/the year you validated/the name of the process
that failed. For example If you started the migration tool at 2:03pm on July 5th 2004 for the
2004-2005 school year and the sections verification that failed the path would look like this:
HardDiskDrive/SomeFolder/PowerSchool40/data/log/migrate/migrate/0705041403/2004-
2005/Attendance_Codes.html
The Attendance_Prefs.html and FTE.html log file will be at the same level as the year folder
because they set global settings applying to the server as a whole. Once these have been
preformed successfully they will not appear again if you run the migration tool a second or
third time.
Once you have made your corrections, begin the attendance data migration process again
(Step 1).
When the process completes, the Attendance Migration Processes page displays “Migration
successful.”
28. Click Continue to proceed. PowerSchool automatically launches.
Note: To quit the attendance data migration process, click Cancel. To return to the previous
page, click Back.
To launch the Attendance Data Migration tool after you have initially installed PowerSchool
4.0 and have run through the attendance data migration process, go to the server and
access PowerSchool. Select Execute from the hidden menu. The Execute window appears.
Enter att_migrate and click OK. Now you are able to proceed again from Step 1.
Attendance User Guide
Attendance Administration
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Attendance Administration
Attendance Code Categories
Attendance code categories are used to group attendance codes by classification, beyond Present
or Absent, for reporting purposes. From the School Setup menu, click the Attendance Code
Categories link. The Attendance Code Categories page appears. Use this page to view, add, delete,
or edit an attendance code categories used at your school.
After creating attendance code categories, proceed to creating attendance codes. Attendance must
